View Lease

This page allows you to view the property lease details. You can view the details of the lease selected in the “Select Document” page. The property details of the lease, the applicable components of the properties, rebates & charges and deposits & advances of the lease can be viewed in this page.

Click the data hyperlink available in the Lease No of “Select Document” page.

The “View Lease” page appears.

The system displays the following in the header:

Lease No	The number identifying the lease whose details are to be viewed.
Description	The textual description of the lease.
Status	The status of the lease number.
Approval Note No	The approval note number corresponding to the lease number.
Term Sheet No	The term sheet number corresponding to the lease number.
Scanned Doc No	The number identifying the document created during registration process and scanned.
Reservation ID	The code identifying the reservation.
Opportunity ID	The code identifying the opportunity.
Opportunity Description	The description of the opportunity.

Select from the drop-down list box:

Renewal No	Use the drop-down list box to specify the renewal number of the lease.
Amendment No	Use the drop-down list box to specify the amendment number of the lease.

The system displays the following in the “Lease Details” group box:

Lease Type	The type of lease which can be “Mall” or “Corporate”.
Document Type	The lease document type.
Lease Category	The category of the lease.
Scheme Code	The code identifying the scheme of the lease.
Scheme Name	The name of the scheme.
Scheme Type	The type of the scheme to which the scheme code belongs.
Company Code	The code identifying the company to which the scheme is mapped.
Company Name	The name of the company.
Finance Book	The finance book of the scheme.
Customer Code	The code identifying the customer who has taken the property on lease.
Customer Name	The name of the customer.
Brand Code	The code identifying the brand of the customer.
Brand Name	The name of the brand.
Booking Date	The date on which the property was booked.
Agreement Date	The date on which the agreement was signed.
Commencement Date	The date of commencement of the lease.
Registration Date	The date on which the lease was registered.
Possession Offered Date	The date on which the possession was offered to the customer.
Possession Date	The actual date of possession by the customer.
Possession Letter Handover Date	The date on which the possession letter was handed over to the customer.
Fitout Possession Date	The date on which the fitout was possessed by the customer.
Fitout Handover Date	The date on which the fitout was handed over to the customer.
Expiry Date	The expiry date of the lease.
Lock-In Period Basis	The basis for the lock in period which can be “Days” or “Month”.
Lock-In Period	The lock-in period of the lease.
Rent Free Period (Days)	The number of days for which the rent is waived off for the property.
Expiry Notice Period (months)	The number of months before which the expiry notice should be sent to the customer intimating the lease expiry.
Total Lease Amount	The total lease amount per month for the property.
Total Rented Area	The total area rented by the customer.

Enter the following “Lease Details” group box:

UOM

Use the drop-down list box to specify the unit of measurement of the property. The UOM drop down will be loaded with the UOMs of the properties. Use the drop down list box to view the Total Rented Area against the selected UOM.

The system displays the following in the “Lease Details” group box:

Revenue Sharing	Indicates whether revenue shared by the customer or not.
Sold	Indicates whether the property is sold or not.
Fitout Period(Days)	The number of days required to complete the fitout
Fitout End Date	The date on which the Fitout is expected to be completed.
Remarks	Any remarks regarding the lease.
Authorizer Remarks	Remarks provided during the authorization of the lease.
Due Days	The number of days from the bill date to pay the lease amount.
Electromechanical depreciation charge	Indicates whether electromechanical depreciation charge is applicable.
Bill Generation Level	The level of bill generation which can be “Lease” or “Component”.
Client Manager	The code identifying the manager of the customer.
Reconciliation Up To	The date until which the bill can be reconciled.
Grace Period (DLI)	The grace period in days for delayed interest.
Impending Termination	Indicates whether the lease is close to termination.
Bank Guarantee	Indicates whether lease is bank guaranteed or not .

The system displays the following in the “Renewal Details” group box:

Total Lease Period(Years)	The total number of years for which the property is taken for lease.
Rent Renewal Rate (%)	The percentage rate for rent renewal.
Renewal Notice Period(months)	The number of months before which the renewal notice should be sent to the customer intimating the lease renewal.
Extended Date	The date until which the current lease is extended

This page has 4 tabs. They are:

1. Property Details

2. Applicable Components

3. Rebates and Charges

4. Deposits and Advances

Property Details

This tab is displayed by default on launch of the page.

The system displays the following in the “Property Details” multiline:

Cluster	The cluster to which the property belongs.
Reference Scheme Code	The code identifying the reference scheme of the scheme.
Property No	The number identifying the property that is taken on lease.
Tower	The tower to which the property belongs.
Block	The block to which the property belongs.
Floor	The floor in which the property exists.
Property Type	The type of property.
Property Sub Type	The sub property type of the property.
Building Name	The name of the building in which the property exists.
Lease Area	The area of the property taken on lease by the customer.
Billable Area	The billable area in the lease area.
Blocked Area	The area that is blocked or not used by the customer.
UOM	The unit of measurement of the property.
Rent Rate	The rent amount per unit of measurement.
Rent Start Date	The date from which the rent is applicable for the property.
Revised Rent Start Date	The revised rent start date of the lease.
Effective From	The commencement date of the lease.
Effective To	The expiry date of the lease.
Rule	Displays “Special” when special rule is set for the rent amount.
Rent Amount	The rent amount.
Rent Frequency	The frequency of rent billing.
Property Status	The status of the property.
Opening Date	The opening date of the shop.
Remarks	Any remarks regarding the property lease.

Applicable Components

This tab is used to view the components mapped to the property.

The system displays the following in the “Component Details” multiline:

Property No	The number identifying the property.
Floor	The floor in which the property exists.
Block	The block to which the property belongs.
Tower	The tower to which the property belongs.
Property Type	The type of property.
Component Code	The code identifying the component mapped to the property.
Component Description	The description of the component.
Type	The type of component code. It could be “Plan” or “Non Plan”.
Rule	Displays “Special” when special rule is set for the component amount.
Component Amount	The amount for the component.
Rate	The rate per square feet.
Chargeable From	Component amount chargeable from. It will be defaulted with rent commencement date of the property.
Effective From	Component effective from. Defaulted with commencement date of the lease
Effective To	Component effective to. Defaulted with the expiry date of the lease.
Frequency	The frequency of component billing.
Applicable Area	The area on which the component is applicable.
Revised Applicable Area	The revised area on which the component is applicable.
UOM	The unit of measurement of the property.
Renewal Rate (%)	The percentage rate for the renewal of the component.
Valid Till	The date until which the lease is valid.

Rebates and Charges

This tab is used to view the value for rebates and charges.

The system displays the following in the “Rebate and Charges Details” multiline:

Property No	The number identifying the property.
Floor	The floor in which the property exists.
Block	The block to which the property belongs.
Tower	The tower to which the property belongs.
Property Type	The type of property.
Component Code	The code identifying the component that is mapped to the Rebate /charge.
Component Description	The description of the component.
Type	The type of component code. It could be “Plan” or “Non Plan”.
Rebate/Charge Code	The code identifying the rebate/charge.
Rebate/Charge Description	The description of the rebate/charge.
Rebate/Charge Type	The type of rebate/charge.
%/Amount	The basis on which the rebate/charge is calculated.
Value	The value for rebate/charge.
Remarks	Any remarks regarding the rebate/charges.

Deposits and Advances

This tab is used to view the value for rebates and charges.

The system displays the following in the “Deposit and Advance Details” multiline:

Deposit/Advance Code	The code identifying the deposit/advance.
Description	The description of the deposit/advance code.
Type	Indicates whether it is a Deposit or Advance.
Component Code	The component code applicable for the deposit/advance code.
Component – Deposit Ratio	The ratio of component and deposit.
Escalation Basis	Indicates the escalation basis which can be “Component Dependent” or “Component Independent”.
Area	The area of the property.
Rate	The rate per unit of measurement of the property.
No of Months	The number of months by which the deposit or advance has to be paid by the customer.
Amount	The deposit or advance amount.
Pay Plan Code	The code identifying the pay plan.
Pay Plan Description	The description of the pay plan.
Pay Plan Type	The type of pay plan.
Advance Adjustment Period(months)	The number of months by which the advance has to be adjusted.
Adjust From	The date from which the advance is adjusted.
Balance Advance Amount	The balance advance amount that has to be paid by the customer.
Interest (%)	The percentage of interest on the deposit.
Service Provider	The service provider of the scheme.

To proceed, carry out the following

Select the “View Brokerage Details” link to view the brokerage details of the lease.
Select the “View Deposit/Advance Schedule” link to view the deposit/advance schedule details.
Select the “View Escalation/Revenue Sharing Details” link to view the escalation/revenue sharing details of the property.
Select the “View Clause Information” link to view the clause details of the property on lease.
Select the “View Parking Information” link to view the parking information of the property.
Select the “View Bank Guarantee Information” link to view the bank guarantee details of the customer.
Select the “Attach Notes’ link to view the additional notes regarding the property lease.
Select the “View Cost Center/Analysis/Sub Analysis Codes” link to view the mapping of the cost center/analysis/sub analysis codes.