Recording Serial Number for Inspection

This page is used to record serial numbers for inspection.

Select the “Specify Serial Number” link at the bottom of the “Create Inspection Request” page.

The “Serial Number for Inspection” page appears.

Note: This page is applicable only for serial controlled items.

The system displays the following from the previous page.

Request Number	A unique code identifying the inspection request.
Origin ID	The application from where the inspection request is raised, which could be “Quality Management”, “Production”, “Sales”, “Purchase”, “Inventory” or “All”.
Status	The system displays any one of the following statuses.
	“Draft” indicates that the inspection request for the serial controlled items has not been finalized.
	“Active” indicates that the inspection request for the serial controlled items has been finalized.
Item Code	The code identifying the item for which the inspection request is raised.
Variant	The code identifying the variant of the item.
Description	The description of the inspection plan.
Reference Document Type	The type of reference document that is associated with the request may be any one of the following
	“Inventory”
	“Production”
	“Sales”
	“Purchase”
Reference Document Number	The number identifying the reference document.
Reference Line Number	The number identifying the reference line. Example, if the “Reference Document Type” field is set to “Production”, then “Reference Line Number” will be “Production Order Line Number”.
Lot Number	The code identifying the item that is lot and serial controlled, for which the inspection request is raised.
Inspection Quantity	The quantity of the samples to be inspected.
UOM	The unit of measurement in which the quantity is measured.
Number of samples	The value indicating the number of samples that must be inspected
Retention Samples	The value indicating the number of samples retained for some specific reason. Example, if the sample size is 100 and if “10” is specified here, it implies that 10 items are retained for a specific reason, which could be inspected later.
Quantity per Sample	The quantity specifying the sample size.
UOM	The unit of measurement in which the quantity is measured

Enter the following in the “Default Inspection” group box.

Serial Number From	The starting serial number in the multiline for which the inspection will be done or not done depending on the selection in the “Inspection” drop-down list box (Alphanumeric, 20). This field may be left blank, if you decide to inspect or not inspect all the items in the multiline
Increment To	The number of serial numbers that must be incremented with the starting serial number (Integer). This field may be left blank, if you decide to inspect or not inspect all the items in the multiline
Inspection	Use the drop-down list box, select any one of the following options
	“Yes” must be selected to indicate that inspection must be done for the range of items, if the range is specified, or all the items if the range is not specified.
	No” must be selected to indicate that inspection must not be done for the range of items, if the range is specified, or all the items if the range is not specified.

Click on the “Default” pushbutton.

The “For Inspection” drop-down list box in the multiline will display the value “Yes” or “No” depending on the option selected in the “Inspection” drop-down list box

The system displays the following in the multiline.

Serial Number

The unique serial number of the serial controlled item(Alphanumeric, 20). The system displays all the serial numbers specified in Sales or Purchase or Inventory.

Enter the following

For Inspection	Use the drop-down list box to select any one of the following options
	“Yes” indicates that the serial controlled item is taken for inspection.
	“No” indicates that the serial controlled item is not taken for inspection
Remarks	The remarks pertaining to the inspection of the serial controlled items (Alphanumeric,255).

To create samples

Note : Ensure that the number of samples in the header matches with the number of item serial numbers selected.

Click on the “Update Serial Number” pushbutton.

The system updates the status to “Active”.

The system displays the following below the multiline

Created By	The name of the user who created the inspection request.
Created Date	The date on which the request was created.
Modified By	The name of the user who last modified the inspection request.
Modified Date	The date on which the request was last modified.