Attendance Reporting

This activity allows you to record/modify/view the attendance reporting details of the employees. This activity allows you to report employee working hours as well as over time at Assignment Wise / Contract Wise/ Employee Wise. Depending on the mode selected in the header, the records are either fetched for modification or viewing. Reporting of attendance is also done in this activity.

Select the "Attendance Reporting" activity under the "Operations Reporting" business component.

The “Attendance Reporting” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

In the header the mandatory fields are represented as bold and in the multiline the mandatory columns are either bold or displayed in a color other than black.

Select from the following:

Mode

Use the drop-down list box to select the mode by which the attendance reporting details are to be fetched or viewed. The combo is loaded with the values “Assignment Wise”, “Employee Wise”, “Contract Wise”, “Pending Records”, “Summary View –Assignment Wise”, “Summary View – Contract Wise” and “Full View”. The system displays “Assignment Wise” by default on launch of the page.

When the Mode is selected as

Assignment Wise – Attendance reporting details of the employees mapped to the Assignment Number are fetched
Employee Wise – Attendance reporting details of an employee with respect to the various assignments are fetched
Contract Wise - – Attendance reporting details of the employees mapped to the Contract Number are fetched
Pending Records – Records which are pending for attendance reporting will be fetched
Summary View – Assignment Wise – Fetches the cumulative regular hours and cumulative OT hours against an assignment for viewing
Summary View – Contract Wise – Fetches the cumulative regular hours and cumulative OT hours against a contract for viewing
Full View – Fetches the saved records as well as pending records for a contract – assignment combination

When the Mode is selected as “Assignment Wise”,

Enter the following details in the header:

Date From	The date from which the attendance report details are to be fetched. This date should not be earlier than the Contract Start Date, Assignment Start Date and Deployment Start Date. This date cannot be a future date.
Date To	The date until which the attendance report details are to be fetched. This date should not be later than Contract To Date and Assignment To Date. This date cannot be a future date. This date should not be earlier than “Date From”.
Employee Code From	The starting code in the range of employee codes mapped to the assignment number for which the attendance report details are to be fetched.
Employee Code To	The ending code in the range of employee codes mapped to the assignment number for which the attendance report details are to be fetched.
Employee Name	The name of employee mapped to the assignment number whose attendance report details are to be fetched.
Assignment No	The number identifying the assignment of the service contract for which the attendance report details are to be fetched.

Click the “Search” button.

The system displays the following in the header:

Assignment No	The number identifying the assignment.
Contract No.	The contract number to which the assignment number belongs.
Customer Name	The name of the customer for whom the service is to be provided.

The system fetches the attendance details in the multiline based on the search criteria provided.

Enter /Modify the following details in the “Attendance Details” multiline:

Date	The date for which the attendance reporting is to be done.
Employee Code	The code identifying the employee for whom the attendance reporting is to be done.

The system displays the following in the multiline:

Employee Name

The name of the employee corresponding to the employee code.

Enter /Modify the following details in the multiline:

PD Line No	The post and deployment line number of the employee for the assignment number.
Shift	The type of shift. It could be Shift A, Shift B, Shift C or General Shift.
Day Type	Use the drop-down list box to specify the day type. The combo is loaded with options “Billable Holiday”, “Non Billable Holiday”, “Absent” and blank. The system displays blank by default on launch of the page.
Regular Hours	The regular hours clocked by the employee. The Deployment Hour from the Contract will be defaulted in this column. If the Deployment Hour is not defined in the Contract, then the Standard Working Hours defined in the Set Function Parameter activity of FMS Masters component will be defaulted in this column. The defaulted regular hours can only be decreased.
OT Hours	The over time hours clocked by the employee.
Post	The post where the employee is deployed to render the service.
Contract Line No.	The line number at the contract level.
Item Desc	The description of the item required by the employee to render the service.
Site ID	The code identifying the site where the service is to be carried out.
From Time	The time from which the employee renders the service at the site.
To Time	The time until which the employee renders the service at the site.
Remarks	Any remarks regarding the attendance reporting.

Click “Save” button.

The system saves the attendance reporting details of the employees against the Assignment Number of the Service Contract.

The system displays the following in the multiline:

Status

Indicates the status of the attendance reporting document. The status is displayed as “Fresh” when all the relevant details are provided. Else the status is displayed as “Draft”.

Total Hours

The total hour is the sum of Regular Hours and Overtime Hours.

Total Hours = Regular Hours + OT Hours

Note: Total Hours should be less than or equal to 24 hours. The system throws an error message when the Total Hours is greater than 24 hours.

When the employee is reported against different contracts for the same date then cumulative booked hours should not exceed 24 hours

Attendance reporting will be validated with Contract Termination Date of the Contract, if the reporting date is earlier than contract termination date then changes to attendance reporting will be supported.

When the Shift provided is not part of the shift for the PD Line No - Week Combination in Site Deployment then attendance reporting cannot be done.

When the Mode is selected as “Employee Wise”,

Enter the following details in the header:

Date From	The date from which the attendance report details are to be fetched. This date should not be earlier than the Contract Start Date, Assignment Start Date and Deployment Start Date. This date cannot be a future date.
Date To	The date until which the attendance report details are to be fetched. This date should not be later than Contract To Date and Assignment To Date. This date cannot be a future date. This date should not be earlier than “Date From”.
Employee Code	The code identifying the employee for whom the attendance report details are to be fetched.
Site ID	The identification code of the site where the service is to be carried out by the employee.
Assignment No From	The starting number in the range of assignment numbers to which the employee is mapped.
Assignment No To	The ending number in the range of assignment numbers to which the employee is mapped.
Contract No. From	The starting number in the range of contract number to which the assignment number is mapped.
Contract No. To	The ending number in the range of contract number to which the assignment number is mapped.
Contract Line No.	The line number at the contract level.
Customer Code From	The starting number in the range of customer codes with whom the service contract is signed.
Customer Code To	The ending number in the range of customer codes with whom the service contract is signed.
Customer Name	The name of the customer with whom the service contract is signed.

Click the “Search” button.

The system displays the following:

Employee Code	The code identifying the employee whose attendance report details are to be viewed/modified.
Employee Name	The name of the employee whose attendance report details are to be viewed/modified.

The system fetches the attendance details in the multiline based on the search criteria provided.

Enter /Modify the following details in the “Attendance Details” multiline:

Date	The date for which the attendance reporting is to be done.
Assignment No.	The number identifying the assignment to which the employee is mapped.
PD Line No	The post and deployment line number of the employee for the assignment number.
Shift	The type of shift. It could be Shift A, Shift B, Shift C or General Shift.
Day Type	Use the drop-down list box to specify the day type. The combo is loaded with options “Billable Holiday”, “Non Billable Holiday”, “Absent” and blank. The system displays blank by default on launch of the page.
Regular Hours	The regular hours clocked by the employee. The Deployment Hour from the Contract will be defaulted in this column. If the Deployment Hour is not defined in the Contract, then the Standard Working Hours defined in the Set Function Parameter activity of FMS Masters component will be defaulted in this column.
OT Hours	The over time hours clocked by the employee.
Post	The post where the employee is deployed to render the service.
Contract No	The number identifying the contract.
Contract Line No.	The line number at the contract level.
Item Desc	The description of the item required by the employee to render the service.
Site ID	The code identifying the site where the service is to be carried out.
From Time	The time from which the employee renders the service at the site.
To Time	The time until which the employee renders the service at the site.
Remarks	Any remarks regarding the attendance reporting.

Click “Save” button.

The system saves the attendance reporting details of the employees against the Assignment Number of the Service Contract.

The system displays the following in the multiline:

Status

Indicates the status of the attendance reporting document. The status is displayed as “Fresh” when all the relevant details are provided. Else the status is displayed as “Draft”.

Total Hours

The total hour is the sum of Regular Hours and Overtime Hours.

Total Hours = Regular Hours + OT Hours

Note: Total Hours should be less than or equal to 24 hours. The system throws an error message when the Total Hours is greater than 24 hours

When the employee is reported against different contracts for the same date then cumulative booked hours should not exceed 24 hours

When the Shift provided is not part of the shift for the PD Line No - Week Combination in Site Deployment then attendance reporting cannot be done

When the Mode is selected as “Contract Wise”,

Enter the following details in the header:

Date From	The date from which the attendance report details are to be fetched. This date should not be earlier than the Contract Start Date, Assignment Start Date and Deployment Start Date. This date cannot be a future date.
Date To	The date until which the attendance report details are to be fetched. This date should not be later than Contract To Date and Assignment To Date. This date cannot be a future date. This date should not be earlier than “Date From”.
Employee Code From	The starting code in the range of employee codes mapped to the contract number for which the attendance report details are to be fetched.
Employee Code To	The ending code in the range of employee codes mapped to the assignment number for which the attendance report details are to be fetched.
Employee Name	The name of employee mapped to the assignment number whose attendance report details are to be fetched.
Site ID	The identification code of the site where the service is to be carried out by the employee.
Assignment No From	The starting number in the range of assignment numbers to which the employee is mapped.
Assignment No To	The ending number in the range of assignment numbers to which the employee is mapped.
Contract No.	The number identifying the service contract to which the assignment number is mapped.
Customer Code From	The starting number in the range of customer codes with whom the service contract is signed.
Customer Code To	The ending number in the range of customer codes with whom the service contract is signed.
Customer Name	The name of the customer with whom the service contract is signed.

Click the “Search” button.

The system displays the following:

Contract No	The number identifying the service contract.
Customer Name	The name of the customer.

The system fetches the attendance details in the multiline based on the search criteria provided.

Enter /Modify the following details in the “Attendance Details” multiline:

Date	The date for which the attendance reporting is to be done.
Employee Code	The code identifying the employee for whom the attendance reporting is to be done.

The system displays the following in the multiline:

Employee Name

The name of the employee corresponding to the employee code.

Enter /Modify the following details in the “Attendance Details” multiline:

Assignment No.	The number identifying the assignment to which the employee is mapped.
PD Line No	The post and deployment line number of the employee for the assignment number.
Shift	The type of shift. It could be Shift A, Shift B, Shift C or General Shift.
Day Type	Use the drop-down list box to specify the day type. The combo is loaded with options “Billable Holiday”, “Non Billable Holiday”, “Absent” and blank. The system displays blank by default on launch of the page.
Regular Hours	The regular hours clocked by the employee. The Deployment Hour from the Contract will be defaulted in this column. If the Deployment Hour is not defined in the Contract, then the Standard Working Hours defined in the Set Function Parameter activity of FMS Masters component will be defaulted in this column.
OT Hours	The over time hours clocked by the employee.
Post	The post where the employee is deployed to render the service.
Contract Line No.	The line number at the contract level.
Item Desc	The description of the item required by the employee to render the service.
Site ID	The code identifying the site where the service is to be carried out.
From Time	The time from which the employee renders the service at the site.
To Time	The time until which the employee renders the service at the site.
Remarks	Any remarks regarding the attendance reporting.

Click “Save” button.

The system saves the attendance reporting details of the employees against the Assignment Number of the Service Contract.

The system displays the following in the multiline:

Status

Indicates the status of the attendance reporting document. The status is displayed as “Fresh” when all the relevant details are provided. Else the status is displayed as “Draft”.

Total Hours

The total hour is the sum of Regular Hours and Overtime Hours.

Total Hours = Regular Hours + OT Hours

Note: Total Hours should be less than or equal to 24 hours. The system throws an error message when the Total Hours is greater than 24 hours

When the employee is reported against different contracts for the same date then cumulative booked hours should not exceed 24 hours

When the Shift provided is not part of the shift for the PD Line No - Week Combination in Site Deployment then attendance reporting cannot be done

When the Mode is selected as “Pending Records”,

Enter the following details in the header:

Date From	The date from which the attendance report details are to be reported. This date should not be earlier than the Contract Start Date, Assignment Start Date and Deployment Start Date. This date cannot be a future date.
Date To	The date until which the attendance report details are to be reported. This date should not be later than Contract To Date and Assignment To Date. This date cannot be a future date. This date should not be earlier than “Date From”.
Employee Code From	The starting code in the range of employee codes mapped to the contract number for which the attendance report details are to be reported.
Employee Code To	The ending code in the range of employee codes mapped to the contract number for which the attendance report details are to be reported.
Employee Name	The name of employee mapped to the assignment number for whom the attendance report details are to be reported.
Site ID	The identification code of the site where the service is to be carried out by the employee.
Assignment No From	The starting number in the range of assignment numbers to which the employee is mapped.
Assignment No To	The ending number in the range of assignment numbers to which the employee is mapped.
Contract No. From	The starting number in the range of contract number to which the assignment number is mapped.
Contract No. To	The ending number in the range of contract number to which the assignment number is mapped.
Contract Line No.	The line number at the contract level.
Customer Code From	The starting number in the range of customer codes with whom the service contract is signed.
Customer Code To	The ending number in the range of customer codes with whom the service contract is signed.
Customer Name	The name of the customer with whom the service contract is signed.

Click the “Search” button.

The system fetches the attendance details in the multiline based on the search criteria provided.

Enter /Modify the following details in the “Attendance Details” multiline:

Date	The date for which the attendance reporting is to be done.
Employee Code	The code identifying the employee for whom the attendance reporting is to be done.

The system displays the following in the multiline:

Employee Name

The name of the employee corresponding to the employee code.

Enter /Modify the following details in the “Attendance Details” multiline:

Assignment No.	The number identifying the assignment to which the employee is mapped.
PD Line No	The post and deployment line number of the employee for the assignment number.
Shift	The type of shift. It could be Shift A, Shift B, Shift C or General Shift.
Day Type	Use the drop-down list box to specify the day type. The combo is loaded with options “Billable Holiday”, “Non Billable Holiday”, “Absent” and blank. The system displays blank by default on launch of the page.
Regular Hours	The regular hours clocked by the employee. The Deployment Hour from the Contract will be defaulted in this column. If the Deployment Hour is not defined in the Contract, then the Standard Working Hours defined in the Set Function Parameter activity of FMS Masters component will be defaulted in this column.
OT Hours	The over time hours clocked by the employee.
Post	The post where the employee is deployed to render the service.
Contract No.	The number identifying the contract.
Contract Line No.	The line number at the contract level.
Item Desc	The description of the item required by the employee to render the service.
Site ID	The code identifying the site where the service is to be carried out.
From Time	The time from which the employee renders the service at the site.
To Time	The time until which the employee renders the service at the site.
Remarks	Any remarks regarding the attendance reporting.

Click “Save” button.

The system saves the attendance reporting details of the employees against the Assignment Number of the Service Contract.

The system displays the following in the multiline:

Status

Indicates the status of the attendance reporting document. The status is displayed as “Fresh” when all the relevant details are provided. Else the status is displayed as “Draft”.

Total Hours

The total hour is the sum of Regular Hours and Overtime Hours.

Total Hours = Regular Hours + OT Hours

Note: Total Hours should be less than or equal to 24 hours. The system throws an error message when the Total Hours is greater than 24 hours

When the employee is reported against different contracts for the same date then cumulative booked hours should not exceed 24 hours

When the Shift provided is not part of the shift for the PD Line No - Week Combination in Site Deployment then attendance reporting cannot be done

When the Mode is selected as “Summary View - Assignment Wise”,

Enter the following details in the header:

Date From	The date from which the attendance report details are to be fetched for viewing. This date should not be earlier than the Contract Start Date, Assignment Start Date and Deployment Start Date. This date cannot be a future date.
Date To	The date until which the attendance report details are to be fetched for viewing. This date should not be later than Contract To Date and Assignment To Date. This date cannot be a future date. This date should not be earlier than “Date From”.
Employee Code From	The starting code in the range of employee codes mapped to the assignment number for which the attendance report details are to be fetched for viewing.
Employee Code To	The ending code in the range of employee codes mapped to the assignment number for which the attendance report details are to be fetched for viewing.
Employee Name	The name of employee mapped to the assignment number whose attendance report details are to be fetched for viewing.
Assignment No	The number identifying the assignment to which the employees are mapped.
Contract No. From	The starting number in the range of contract number to which the assignment number is mapped.
Contract No. To	The ending number in the range of contract number to which the assignment number is mapped
Contract Line No.	The line number at the contract level.
Customer Code From	The starting number in the range of customer codes with whom the service contract is signed.
Customer Code To	The ending number in the range of customer codes with whom the service contract is signed.
Customer Name	The name of the customer with whom the service contract is signed.

Click the “Search” button.

The system displays the following in the header:

Assignment No	The number identifying the assignment to which the employees are mapped.
Contract No.	The number identifying the service contract to which the assignment number is mapped.
Customer Name	The name of the customer.

The system displays the following in the “Attendance Details” multiline:

Date	The date for which the attendance report is displayed.
Employee Code	The code identifying the employee whose attendance report is displayed.
Employee Name	The name of the employee whose attendance report is displayed.
Assignment No	The number identifying the assignment whose summary view of the attendance report is displayed.
Contract No	The number identifying the contract to which the assignment is mapped.
Contract Line No	The line number at the contract level.
Status	Indicates the status of the attendance reporting document.
Cumulative Regular Hours	The cumulative regular hours of the employee against the assignment number.
Cumulative OT Hours	The cumulative OT hours of the employee against the assignment number.
Total Hours	Total hour is the sum of cumulative regular and cumulative OT hours. Total Hours = Cumulative Regular Hours + Cumulative OT Hours
From Time	The time from which the employee rendered the service at the site.
To Time	The time until which the employee rendered the service at the site.
Remarks	Any remarks regarding the attendance reporting.

When the Mode is selected as “Summary View - Contract Wise”,

Enter the following details in the header:

Date From	The date from which the attendance report details are to be fetched for viewing. This date should not be earlier than the Contract Start Date, Assignment Start Date and Deployment Start Date. This date cannot be a future date.
Date To	The date until which the attendance report details are to be fetched for viewing. This date should not be later than Contract To Date and Assignment To Date. This date cannot be a future date. This date should not be earlier than “Date From”.
Employee Code From	The starting code in the range of employee codes mapped to the contract number for which the attendance report details are to be fetched for viewing.
Employee Code To	The ending code in the range of employee codes mapped to the contract number for which the attendance report details are to be fetched for viewing.
Employee Name	The name of employee mapped to the contract number whose attendance report details are to be fetched for viewing.
Site ID	The code identifying the site where the service corresponding to the contract is carried out.
Assignment No. From	The starting number in the range of assignment numbers mapped to the contract number.
Assignment No. To	The ending number in the range of assignment numbers mapped to the contract number.
Contract No	The number identifying the contract whose summary view of the attendance report is to be fetched for viewing.
Customer Code From	The starting number in the range of customer codes with whom the service contract is signed.
Customer Code To	The ending number in the range of customer codes with whom the service contract is signed.
Customer Name	The name of the customer with whom the service contract is signed.

Click the “Search” button.

The system displays the following in the header:

Contract No.	The number identifying the service contract.
Customer Name	The name of the customer.

The system displays the following in the “Attendance Details” multiline:

Date	The date for which the attendance report is displayed.
Employee Code	The code identifying the employee whose attendance report is displayed.
Employee Name	The name of the employee whose attendance report is displayed.
Assignment No	The number identifying the assignment mapped to the contract number.
Contract Line No	The line number at the contract level.
Status	Indicates the status of the attendance reporting document.
Cumulative Regular Hours	The cumulative regular hours of the employee against the contract line number.
Cumulative OT Hours	The cumulative OT hours of the employee against the contract line number.
Total Hours	Total hour is the sum of cumulative regular and cumulative OT hours. Total Hours = Cumulative Regular Hours + Cumulative OT Hours
From Time	The time from which the employee rendered the service at the site.
To Time	The time until which the employee rendered the service at the site.
Remarks	Any remarks regarding the attendance reporting.

When the Mode is selected as “Summary View – Full View”,

Enter the following details in the header:

Date From	The date from which the attendance report details are to be fetched for viewing. This date should not be earlier than the Contract Start Date, Assignment Start Date and Deployment Start Date. This date cannot be a future date.
Date To	The date until which the attendance report details are to be fetched for viewing. This date should not be later than Contract To Date and Assignment To Date. This date cannot be a future date. This date should not be earlier than “Date From”.
Employee Code From	The starting code in the range of employee codes mapped to the contract number for which the attendance report details are to be fetched for viewing.
Employee Code To	The ending code in the range of employee codes mapped to the contract number for which the attendance report details are to be fetched for viewing.
Employee Name	The name of employee mapped to the contract number whose attendance report details are to be fetched for viewing.
Site ID	The code identifying the site where the service corresponding to the contract is carried out.
Assignment No. From	The starting number in the range of assignment numbers mapped to the contract number.
Assignment No. To	The ending number in the range of assignment numbers mapped to the contract number.
Contract No. From	The starting number in the range of contract number to which the assignment number is mapped.
Contract No. To	The ending number in the range of contract number to which the assignment number is mapped
Contract Line No.	The line number at the contract level.
Customer Code From	The starting number in the range of customer codes with whom the service contract is signed.
Customer Code To	The ending number in the range of customer codes with whom the service contract is signed.
Customer Name	The name of the customer with whom the service contract is signed.

Click the “Search” button.

The system displays the following in the “Attendance Details” multiline:

Date	The date for which the attendance report is displayed.
Employee Code	The code identifying the employee whose attendance report is displayed.
Employee Name	The name of the employee whose attendance report is displayed.
Assignment No	The number identifying the assignment mapped to the contract number.
PD Line No	The post and deployment line number of the employee.
Shift	Indicates the type of shift.
Day Type	Indicates the type of the day.
Regular Hours	The regular hours clocked by the employee.
OT Hours	The overtime hours clocked by the employee.
Post	The code identifying the post at the Site.
Contract No	The number identifying the contract.
Contract Line No	The line number at the contract level.
Item Desc	The description of the item required by the employee to render the service.
Site ID	The code identifying the site where the service is to be carried out.
Status	The status of the attendance reporting document.
Total Hours	The total hours clocked by the employee.
From Time	The time from which the employee rendered the service at the site.
To Time	The time until which the employee rendered the service at the site.
Remarks	Any remarks regarding the attendance reporting.