Purchase Order – Component Overview

Introduction

Purchase Order component facilitates the generation of an ordering document identified by a PO No. Each such ordering document communicates the intention of the buyer to purchase a set of items conforming to certain parameters like quantity, price, time and delivery to the supplier.  The ordering documents also serves as the basis for the generation of goods receipt documents and verification of supplier’s invoice.

Feature Highlights

Provision to raise an ordering document with reference to a Quotation or Sale order. Support for raising a Direct Purchase Order without reference to any document.

Provision to stipulate in a PO, the place of receipt and storage of the items ordered. Support for covering Purchase Requests in the PO document.

Usage to be made as receipt details, the assignment to consumption points

Provision to incorporate in a PO, the delivery schedules, usage to be made as receipt details and the assignment to consumption points of the item being ordered, its quality attributes, relevant budget and proposal details, the various taxes, charges and discounts that are applicable, and drop ship address details, in case material is required to be delivered at a customer’s place directly.

Support to raise a Letter of Intent, generate invoice before material is received, if required, and make advance payment to suppliers.

Provision to access the stock details of a particular item at a warehouse / organization unit level

List of Activities