Generate Purchase Release Slip

Through this activity, a purchase release slip can be generated for a project from Project Management module. Contract number is specified against which release slip documents are generated. WBS Ids of the project is retrieved and contract line numbers are mapped to the WBS Id. The project must be in approved status for PRS generation.

Select the “Generate Purchase Release Slip” from the bottom of Generate Purchase Documents page.

The “Maintain Purchase Release Slip” page appears.

The system displays the following details in the “Project Details” group box.

Project Code	A unique code identifying the project.
Project Name	The name of the project.

Enter the following details in the “Search Criteria” group box:

From WBS ID	The starting range of the work breakdown structure number from which you wish to search and retrieve the details.
To WBS ID	The ending range of the work breakdown structure number until which you wish to search and retrieve the details.

Click the “Search” pushbutton.

The system displays the following details in the “Document Details” group box.

Doc. Type	Indicates the document type. Displayed as Purchase Release Slip.
Doc. No	A unique number identifying the document.
Status	The status of the purchase release slip.
Doc. Date	The date on which the document was created.
Amendment No.	A unique number identifying the document amendment

Enter the following details in the “Document Details” group box:

Folder	Use the drop-down list box to select the folder name of the purchase document. The combo is loaded with the values as defined in the type Setup.
Contract No.	A unique number identifying the contract.

Contract Type	Indicates the contract type. It can be Rate /Quantity /Value (Display Only).
Numbering Type	Use the drop-down list box to select the numbering type for creating the purchase release slip. The combo is loaded with the values as defined in the Numbering Class component for the transaction – Purchase Release Slip.

The system displays the following details in the “Document Details” group box.

Supplier Code	A unique code identifying the supplier.
Supplier Name	The name of the supplier.
Value	The value of the Purchase Release Slip.

Select the following from the “Document Details” group box:

Receipt At

Use the drop-down list box to select the organization unit in which the purchase release slip has to be received. The combo is loaded with the OUs based on the component interaction between PRS and GR. The system displays the “Login OU” by default on launch of the page.

The system displays the following details in the “Document Details” group box.

Currency	The currency of the document.
Type	The type of release slip. The system displays as General.

Select the following from the “Document Details” group box:

Accounting Unit

Accounting Unit also referred as a financial book where all the entries pertained to the purchase of the goods are maintained.

The system displays the following details in the “Document Details” group box.

AC Usage

Use the drop-down list box to select the accounting usage. The combo is loaded with the values mapped to the Transaction – Purchase Release Slip.

Enter the following details in the “Document Details” group box:

CC Usage	Use the drop-down list box to select the cost centre usage. The combo is loaded with the values mapped to the Transaction – Purchase Release Slip.
Remarks	Any remarks pertaining to the purchase release slip.
Reason Code	A unique code identifying the reason for modifying the document.
Reason Desc.	The description of reason code.

Enter the following details in the “Document Details” group box:

Budget Id	A unique code identifying the budget.
Dropship ID	A unique code identifying the dropship.

Enter the following details in the multiline:

Contract Line No.	A unique number identifying the line level details of the contract.
WBS ID	A unique code identifying the work breakdown structure of the project.