Create and Authorize Product Conversion

This page allows you to create and authorize a product conversion. You can enter the transaction number. if the numbering type is set as manual or select a numbering type for the product conversion. Tell me more

Select the “Create and Authorize Product Conversion” link under the “Product Conversion” business component.

The “Create and Authorize Product Conversion” page appears.

The system displays the following:

Status

The status of the transaction.

Enter the following fields in the “Transaction Details” group box:

Transaction Number	A unique number identifying the transaction for which you want to create and authorize product conversion (Alphanumeric, 18). Mandatory. If the numbering type is “Manual”, then the transaction number should not be empty. If the numbering type is other than “Manual”, then the transaction number should be empty.
Numbering Type	Use the drop-down list box to select the numbering type of the transaction for which you want to create and authorize product conversion. Mandatory. The values defined in the “Numbering Type” component and mapped to the login organization will be available for selection. The system displays the value of the transaction type “Product Conversion" by default on the launch of the page.
Transaction Date	The date of the transaction (Date Format). Mandatory. The transaction date must be a valid date. The transaction date must not be later than the system date. The system will be displayed by default on the launch of the page.
Reference Document Number	A unique number identifying the reference document of the transaction for which you want to create and authorize product conversion (Alphanumeric, 20).
Reference Document Type	Use the drop-down list box to select the reference document type of the transaction for which you want to create and authorize product conversion. You can select from “Quality”, “Clearance”, Others” and “None”. The system displays “None” by default on the launch of the page.
Copy Attributes	Use the drop-down list box to select the copying of the attributes from the source item details to the destination item details. You can select from “Yes” and “No”. Yes – indicates copying the attributes value of the source item to the destination item. No – indicates copying the source attribute value to the destination item’s attribute. The system displays “No” by default on the launch of the page.
Remark Code	A unique code identifying any remarks pertaining to the transaction (Alphanumeric, 6). The remark code must have been defined in the “Classes” component. The remark code entered must exist.
	Help facility available

The system displays the following:

Remark Description	A textual description of the remark code pertaining to the transaction. Based the remark code entered the remark description is displayed.
	Zoom facility available

Enter the following fields in the “Project Details” group box:

Project OU

Use the drop-down list box to select the organization unit in which the project is created. The combo is loaded with all organization units in which the project definition component is defined. The system displays “RSOU1” by default on launch of the page.

Project Code

A unique code identifying the project for creating and authorizing the transaction number for product conversion.

Help facility available.

The system displays the following:

Project Description

The detailed description of the project.

Enter the following fields in the “Source Item Details” group box:

Container Item Code	A unique code identifying the container item (Alphanumeric, 32). The container item code entered must have been defined in the “Item Administration” component.
	Help facility available

Note: The container item entered must be a valid container item. The container item specified must be serial controlled. If the container item entered is serial controlled, then the container ID must be specified. If the container item is specified and if it is serial controlled and if the container ID is specified, then the specified container item and ID must be valid. If the container item is specified and if it is serial controlled and if the container ID is also specified, then the entered item variant, lot, sub lot must be within the container item and container ID.

Container ID	A unique code identifying the container (Alphanumeric, 18). The container ID entered must have been defined in the “Item Administration” component.
	Help facility available
Stock status	Use the drop-down list box to select the source item stock status for the transaction type “Product Conversion”. You can select from “Accepted”, “Rejected”, “Held”, “Quarantined” and “Conditionally Accepted”. The system displays “Accepted” by default on the launch of the page, only if the “Accepted” value is supplied by the “Stock Status Definition” component. If “Accepted” is not supplied, then blank will be displayed.
Item Code	A unique code identifying the item in the container for which you want to create and authorize product conversion (Alphanumeric, 32). The Item code entered must have been defined in the “Item” component. The item code must not be of the type “Capital”.
	Help facility available

Note: The item code entered must exist and must also be in the “Active” status. The variant must be applicable and valid for the entered item.

Item Variant Code	A unique code identifying the variant of the item for which you want to create and authorize product conversion (Alphanumeric, 32). The variant code entered must have been defined in the “Item” component. The variant code must not be of the type “Capital”.
	Help facility available

Note: The variant code entered must be applicable and valid for the item. Note: The item code entered must exist and must also be in the “Active” status.

The system displays the following:

Item Variant Description	A textual description of the item variant.
	Zoom facility available

Enter the following fields:

Warehouse	A unique code identifying the source warehouse from which the container is taken for product conversion (Alphanumeric, 10). The warehouse must have been defined in the “Storage Admin” component and mapped to the login organization unit for the transaction type “Product Conversion”. The warehouse entered must not be a capital warehouse.
	Help facility available

Note: The Warehouse should be an existing warehouse and it should be in a valid status.

Zone	A unique code identifying the source zone from which the container is taken for product conversion (Alphanumeric, 10). The zone must have been defined in the “Storage Admin” component and mapped to the login organization unit for the transaction type “Product Conversion”.
	Help facility available

Note: The zone must not be empty for a normal warehouse. If only one zone exits, that zone will be defaulted. The Zone must exist for the specified Warehouse and it should be in the active status.

Bin

A unique code identifying the source bin from which the container is taken for product conversion (Alphanumeric, 10). The bin must have been defined in the “Storage Admin” component and mapped to the login organization unit for the transaction type “Product Conversion”.

Note: The Bin must not be empty for a normal Zone. The Bin must exist for the specified Zone and Warehouse. The Bin should also be in the active status for the specified Zone and Warehouse.

Lot Number	The number identifying the Lot of the item in the container, which is taken for product conversion (Alphanumeric, 18). The Lot Number entered must have been defined in the “Lot Management” component. The Lot Number should exist for the Item – Variant, whether the Lot has a sub lot or the lot is in stock.
	Help facility available

Note: The Lot Number must be entered if the Item is Lot controlled. If the item is not sub lot controlled, the manufacturing date is retrieved. If the item is sub lot controlled and only one sub lot is available for the lot, then the available is defaulted.

From Sub Lot Number	The starting number in the range of numbers identifying the Sub Lot Number of the item in the container, which is taken for product conversion (Alphanumeric, 3). The Sub Lot Number entered must have been defined in the “Lot Management” component. The Sub Lot Number should exist for the Item – Variant – Lot, whether the Lot / Sub Lot is in stock.
	Help facility available
To Sub Lot Number	The ending number in the range of numbers identifying the Sub Lot Number of the item in the container, which is taken for product conversion (Alphanumeric, 3). The Sub Lot Number entered must have been defined in the “Lot Management” component. The Sub Lot Number should exist for the Item – Variant – Lot, whether the Lot / Sub Lot is in stock.
	Help facility available

Note: The From Sub Lot and To Sub Lot should be entered if the Item is Lot Controlled.

Quantity

A number identifying the quantity of the items in the container, which is taken for product conversion (Integer). The Quantity entered must have been defined in the “Stock Maintenance” component.

Note: If From Sub Lot Number and To Sub Lot Number are specified, then quantity and alternate quantity must be specified. If To Sub Lot Number is not specified, then the quantity is retrieved from stock maintenance. Quantity must be specified for the given warehouse, zone, bin, Lot and From Sub Lot. If item is lot controlled and not Sub Lot controlled, quantity must be specified for the given warehouse, zone, bin, and Lot. If item is Lot controlled, then quantity must be specified for the given warehouse, zone, bin. If the zone is a free zone, then quantity must be specified for the given warehouse, zone. If warehouse is free, quantity must be specified for the given warehouse. If item is catchweight item, then the alternate quantity should also be specified. UOM and alternate UOM must be stock UOM and stock alternate UOM. If the warehouse is normal but zone and bins are not specified, then full quantity must be specified for all zones and bins.

Transaction UOM	The transaction identifying the single unit of measure of the items in the container, which is taken for product conversion (Alphanumeric, 10). Mandatory. The Transaction UOM entered must have been defined in the “UOM Master” component and mapped to the login organization unit of the organization.
	Help facility available

Note: Item dependent Exact conversion should exist between the Transaction UOM and Stock UOM of the item variant irrespective of catch weight or not.

Item independent Exact conversion should exist between the Transaction UOM and Stock UOM of the item variant.

The system displays the following:

Manufacturing Date

The date on which the items were manufactured.

Enter the following fields:

Alternate Quantity

A number identifying the alternate quantity of the items in the container, which is taken for product conversion (Integer). The Alternate Quantity entered must have been defined in the “Stock Maintenance” component.

Note: If the Alternate UOM does not allow fractions, then the Alternate Quantity must be a whole number.

If for the catchweight items, positive tolerance exists, then Alternate Quantity cannot be greater than ((quantity * inexact conversion) + positive catch weight tolerance).

If for the catchweight items, negative tolerance exists, the Alternate Quantity cannot be less than ((Quantity * inexact conversion) + negative catch weight tolerance).

Alternate UOM	The value identifying the alternate unit of measure of the items in the container, which is taken for product conversion (Alphanumeric, 10). The Alternate UOM entered must have been defined in the “UOM Master” component and mapped to the login organization unit of the organization.
	Help facility available

Note: The Alternate UOM entered must be in the Active status.

For the catchweight item variants, item dependent Exact conversion must exist between the transaction alternate UOM and the item alternate UOM.

If there is no dependent Exact conversion, then item independent Exact conversion must exist between the transaction alternate UOM and the item alternate UOM.

The Alternate Quantity and Alternate UOM must not be empty for catchweight item variants.

The system displays the following:

Issue No.	The code identifying the issue transaction.
	Data hyperlink available.
	This link launches the “View Unplanned Issue” page.

Note: Issue No is system generated on authorization of product conversion.

Click the “Default Destination Item Details” pushbutton to default the destination item details group based on the source item details entered.

The system displays the following:

Container Item Code	The code identifying the container item, which is taken for product conversion.
Container ID	The code identifying the container, which is taken for product conversion.

Enter the following fields in the “Destination Item Details” group box:

Stock status	Use the drop-down list box to select the destination item stock status for the transaction type “Product Conversion”. You can select from “Accepted”, “Rejected”, “Held”, “Quarantined” and “Conditionally Accepted”. The system displays “Accepted” by default on the launch of the page, only if the “Accepted” value is supplied by the “Stock Status Definition” component. If “Accepted” is not supplied, then blank will be displayed.
Item Code	A unique code identifying the item in the container for which you want to create and authorize product conversion (Alphanumeric, 32). The Item code entered must have been defined in the “Item” component. The item code must not be of the type “Capital”.
	Help facility available

Note: The item code entered must exist and must also be in the “Active” status. The variant must be applicable and valid for the entered item.

Item Variant Code	A unique code identifying the variant of the item for which you want to create and authorize product conversion (Alphanumeric, 32). The variant code entered must have been defined in the “Item” component. The variant code must not be of the type “Capital”.
	Help facility available

Note: The variant code entered must be applicable and valid for the item. Note: The item code entered must exist and must also be in the “Active” status.

The system displays the following:

Item Variant Description	A textual description of the item variant.
	Zoom facility available

Enter the following fields:

Warehouse	A unique code identifying the destination warehouse in which the container is deposited for product conversion (Alphanumeric, 10). The warehouse must have been defined in the “Storage Admin” component and mapped to the login organization unit for the transaction type “Product Conversion”. The warehouse entered must not be a capital warehouse.
	Help facility available

Note: The Warehouse should be an existing warehouse and it should be in a valid status.

Zone	A unique code identifying the destination zone in which the container is deposited for product conversion (Alphanumeric, 10). The zone must have been defined in the “Storage Admin” component and mapped to the login organization unit for the transaction type “Product Conversion”.
	Help facility available

Note: The zone must not be empty for a normal warehouse. If only one zone exits, that zone will be defaulted. The Zone must exist for the specified Warehouse and it should be in the active status.

Bin

A unique code identifying the destination bin in which the container is deposited for product conversion (Alphanumeric, 10). The bin must have been defined in the “Storage Admin” component and mapped to the login organization unit for the transaction type “Product Conversion”.

Note: The Bin must not be empty for a normal Zone. The Bin must exist for the specified Zone and Warehouse. The Bin should also be in the active status for the specified Zone and Warehouse.

Lot Number	The number identifying the Lot of the item in the container, which is taken for product conversion (Alphanumeric, 18). The Lot Number entered must have been defined in the “Lot Management” component. The Lot Number should exist for the Item – Variant, whether the Lot has a sub lot or the lot is in stock.
	Help facility available

From Sub Lot Number	The starting number in the range of numbers identifying the Sub Lot Number of the item in the container, which is taken for product conversion (Alphanumeric, 3). The Sub Lot Number entered must have been defined in the “Lot Management” component. The Sub Lot Number should exist for the Item – Variant – Lot, whether the Lot / Sub Lot is in stock.
To Sub Lot Number	The ending number in the range of numbers identifying the Sub Lot Number of the item in the container, which is taken for product conversion (Alphanumeric, 3). The Sub Lot Number entered must have been defined in the “Lot Management” component. The Sub Lot Number should exist for the Item – Variant – Lot, whether the Lot / Sub Lot is in stock.
	Help facility available

Note: The From Sub Lot and To Sub Lot should be entered if the Item is Lot Controlled.

Quantity

A number identifying the quantity of the items in the container, which is taken for product conversion (Integer). The Quantity entered must have been defined in the “Stock Maintenance” component.

Note: If From Sub Lot Number and To Sub Lot Number are specified, then quantity and alternate quantity must be specified. If To Sub Lot Number is not specified, then the quantity is retrieved from stock maintenance. Quantity must be specified for the given warehouse, zone, bin, Lot and From Sub Lot. If item is lot controlled and not Sub Lot controlled, quantity must be specified for the given warehouse, zone, bin, and Lot. If item is Lot controlled, then quantity must be specified for the given warehouse, zone, bin. If the zone is a free zone, then quantity must be specified for the given warehouse, zone. If warehouse is free, quantity must be specified for the given warehouse. If item is catchweight item, then the alternate quantity should also be specified. UOM and alt UOM must be stock UOM and stock alternate UOM. If the warehouse is normal but zone and bins are not specified, then full quantity must be specified for all zones and bins.

Transaction UOM	The transaction identifying the single unit of measure of the items in the container, which is taken for product conversion (Alphanumeric, 10). Mandatory. The Transaction UOM entered must have been defined in the “UOM Master” component and mapped to the login organization unit of the organization.
	Help facility available

Note: Item dependent exact conversion should exist between the Transaction UOM and Stock UOM of the item variant irrespective of catch weight or not.

Item independent exact conversion should exist between the Transaction UOM and Stock UOM of the item variant.

Manufacturing Date

The date on which the items are manufactured (Date Format).

Enter the following fields:

Alternate Quantity

Note: If the Alternate UOM does not allow fractions, then the Alternate Quantity must be a whole number.

If for the catchweight items, positive tolerance exists, then Alternate Quantity cannot be greater than ((quantity * inexact conversion) + positive catch weight tolerance).

If for the catchweight items, negative tolerance exists, the Alternate Quantity cannot be less than ((Quantity * inexact conversion) + negative catch weight tolerance).

Alternate UOM	The value identifying the alternate unit of measure of the items in the container, which is taken for product conversion (Alphanumeric, 10). The Alternate UOM entered must have been defined in the “UOM Master” component and mapped to the login organization unit of the organization.
	Help facility available

Note: The Alternate UOM entered must be in the Active status.

For the catchweight item variants, item dependent exact conversion must exist between the transaction's alternate UOM and the item alternate UOM.

If there is no dependent exact conversion, then item independent exact conversion must exist between the transaction's alternate UOM and the item alternate UOM.

The Alternate Quantity and Alternate UOM must not be empty for catchweight item variants.

The system displays the following:

Receipt No.	The code identifying the receipt transaction.
	Data hyperlink available.
	This link launches the “View Unplanned Receipt” page.

Note: Receipt No is system generated on authorization of product conversion.

Enter the following fields in the “Adjustment Details” group box:

Costing Usage

Use the drop-down list box to select the usage for the source and destination cost centers. The values that have been defined in the “CRD” component from the finance function and mapped to the login organization unit for the transaction type “Product Conversion” will be available for selection. The system displays blank by default on the launch of the page.

Click the “Create” pushbutton to create the product conversion.
Click the “Create & Authorize” pushbutton to create and authorize the product conversion.

The system creates and authorizes the product conversion based on the source and destination details entered. The system does the following:

Source Item Stock Updation

From the stock maintenance, the stock for the item - variant is reduced if the adjustment value method is given as "default". For catchweight items, depending whether the alternate quantity is positive or negative or zero, the alternate quantity balances is updated by increasing, decreasing or not affecting the quantity respectively. The quantity in the disposition is updated.

Destination Item Stock Updation

From stock maintenance, the stock for the item – variant is added. For catchweight items, depending whether the alternate quantity is positive or negative or zero, the alternate quantity balances is updated by increasing, decreasing or not affecting the quantity respectively. In the container balance updation, the stock balance is updated. The quantity and alternate quantity of source and destination item is converted to stock UOM and stock alternate UOM. The quantity in the disposition is updated.

Source Item Lot Update

On authorization of the document, if the source item is Lot controlled item, then the Lot history in the Lot Management component is updated. This is done for constituent items only. Since the container items cannot be Lot controlled, the Lot history updation cannot be done for container items.

Destination Item Lot Update

On authorization of the document, if the destination item is Lot controlled item, then the Lot history in the Lot management component is updated. This is done for constituent items only. Since container items cannot be Lot controlled, the Lot history updation cannot be done for container items.

Copy Attributes

If the copy attributes is set to "Yes", then the attribute values are copied from the source item to the destination item. The system checks whether the destination item has the same attribute. If the attribute is the same the system checks if the destination item has values already in it. If values are present, then the combine rule is used for the destination item variant attribute mapping. If values are not present the system copies the source attribute value to the destination item's attribute. If the destination item does not have the specified attribute, then the attribute value is not copied. If the destination item has other attributes, which are not part of the source item, then the values of those attributes are not modified. These are used only for the "Quantitative" and "Qualitative" attributes of the source item.

The system displays the following:

Created By	The login ID of the user who created the product conversion.
Created Date	The date on which the product conversion was created.
Modified By	The login ID of the user who modified the product conversion.
Modified Date	The date on which the product conversion was modified.

To proceed, carry out the following:

Click the “Edit Product Conversion” link at the bottom of the page to modify the product conversion.
Click the “Create Lot Information” link at the bottom of the page to create the Lot information.
Click the “Financial Information” link at the bottom of the page to view the financial information.
Click the “Attach Notes” link at the bottom of the page to attach notes.
Click the “Specify Item Serial Number Details” link at the bottom of the page to specify the serial number details of the item.
Click the “Additional Details” link at the bottom of the page for specifying multiple source / destination item details .

Create and Authorize Product Conversion – An overview

You should enter the transaction date on which the transaction is done. You can also enter the reference document number and select the type of reference document supporting the transaction for the product conversion. You can select the copy attributes, which impacts the copying of the attribute values from the source to the destination item. You can also enter a valid remark code pertaining to the transaction. You should enter the source item details from which the product conversion is done. You can enter the container item code and container ID. You should enter the item details and the warehouse, zone and bin from which the containers are taken for the product conversion. You can also enter the Lot number and in a range of numbers you can enter the sub lot numbers. You can enter the quantity of the items converted. You can also enter the transaction unit of measurement, the alternate quantity and the alternate unit of measurement. You can default the destination item details based on the source item details or you can also manually enter the destination item details. The system displays the container details, since the container details cannot be modified. You can enter destination item details as the same values as in the source item details specifying the destination details. You can also enter the usage for the cost center used by the source and destination item details.