RFQ No.

Unique identification number of the RFQ with which it is referred.

Supplier Code

Code or identification number of the supplier.

Name

Name associated with the supplier code.

Competitive Bidding

The total process of requesting price RFQs on the same set of item or service from selected suppliers is displayed.

Buyer

Code or identification number of the buyer.

RFQ Date

The Date in which the RFQ was created. (Date Format).

RFQ Close Date

The Date in which the RFQ will be closed without getting any response.

RFQ Folder

Use the drop-down list box to select the folder in which the RFQ related documents are present. The drop-down lists all the valid folders present under the “RFQ folder” in the “Type Setup” component.

Address ID

Use the drop-down list box to select the unique code identifying the address of the supplier. The drop-down displays all the address ids for the supplier code.  The values are retrieved from the “Supplier Component”.

Contact Person

The name of the contact person in the supplier organization is specified. (Alphanumeric, 16)

Pay Term

Use the drop down list to select the partner who is liable for the insurance to be paid for the items during shipment.

Help Facility Available

Pay Mode

Use the drop down list box to select the mode in which the payment is made. “Blank” value is displayed by default. The drop-down list is populated with all the valid “Pay Modes’ in the “Supplier Component” for the supplier code entered.

DD Charges Borne By

Use the drop down box to select the whether the supplier or you have to bear the demand draft charges.

Consignment Inventory

This Check box can be checked to provide consignment inventory to the items specified in the RFQ.

INCO Term

Use the drop down list to select the default International Commercial terms.

INCO Place

The Place at which the ownership of the goods purchased is transferred. It is applicable for certain INCO terms like FOB / Ex-Works.

Technical Evaluators

Use the drop down list to select the name of the technical evaluator who re-evaluates the document for technical aspects.

Commercial Evaluators

Use the drop down list to select the name of the commercial evaluator who re-evaluates the document for commercial aspects.

Insurance Liability

Use the drop down list to select the partner who is liable for the insurance to be paid for the items during shipment.

• None  - Indicate that no insurance is availed for the item.

• Us – Indicates that you are liable for the insurance amount.

• Supplier – Indicates that the supplier is liable for insurance amount.

• Supplier, Charged to us– Indicates that the supplier charges the insurance amount from the buyer as a part of the invoice

Insurance Term

Use the drop down list to select the term associated with the insurance. The drop-down lists all the insurance terms from the “Insurance Term” class code in the “Type Setup” component.

Hold

Check this box to put the RFQ document in hold. The RFQ cannot be released to any supplier when it is in the “Hold” status.

Remarks

Additional information regarding the RFQ can be entered in this field.

Line No.

Unique identification number of the line, which represents an item.

Item Code

Code or identification number of the item. (Alphanumeric, 32) Mandatory

Press <Enter> key

Help Facility Available

Variant

Name of the variant associated with the line item. (Alphanumeric, 8).

Press <Enter> key

Description

Description stating the nature of the variant associated with the item. (Alphanumeric, 256). Mandatory.

Required Quantity

The Quantity required for consumption is mentioned. (Integer) Mandatory. This value should not be less than zero

UOM

The Unit Of Measure in which the required quantity is measured.

Press <Enter> Key

Help facility available

Need Date

The Date in which the customer needs the items. (Date Format).

Schedule Type

Use the drop-down list box to select the schedule type of the item based on the requirements.

• Single – If the total required quantity of the item needs to delivered as one receipt on a single date.

• Staggered – If the required quantity of the item needs to be delivered as individual receipts spaced out in time, that is on different dates based on the requirement.

Receipt At

Use the drop-down list box to select the organization unit where the items need to be received.

Drop Ship

Use the drop down list to select “Yes” or “No”. If “Yes”, then the items are directly delivered in your place. If Yes is selected, then the Drop Ship ID should be entered else; the Drop Ship ID can be left blank.

Customer Code

Code or identification number of the customer who creates the RFQ.

Help Facility Available

Customer Name

The Name of the customer associated with the customer code.

Drop Ship ID

Unique identification number assigned for the Drop Ship. If a Drop Ship id is provided.

Help Facility Available

Adhoc Item Class

Use the drop down list to select the Adhoc Item class.

Remarks

Additional information regarding the RFQ can be entered in this field.

Created By

The Name of the person who created the RFQ document.

Created Date

The Date of the creation of the RFQ document.

Last Modified By

The Name of the person who recently updated the document.

Last Modified Date

The Date on which the last modification was made to the document.