Release Slip No.

Unique identification number of the Release Slip with which it is referred.

Amendment No.

Unique identification number of the Amendment document. The Amendment document is created whenever any modifications are done to the existing document. This is a post approval document.

Type

The type of the Release Slip is displayed in this field. There are different types of Release Slips namely

Supplier Code

Code/Identifier of the supplier who supplies goods for the Release Slip.

Name

Name of the Supplier who supplies the goods for the Release Slip.

Address ID

Use the drop down list box to select the Code/Identifier of the Address pertained to a supplier. The Supplier may have various business units and he assigns a particular Address id to the buyer for correspondence.

GR Option

Use the drop down list box to select the “Yes” or “No” option. This specifies whether a GR has to be generated with this document or not.

Pay to Supplier

Use the drop down list to select the code/identifier of the supplier to whom the payment is going to be made.

Name

Name of the supplier to whom the payment is going to be made.

Advance Payable

The Amount that is paid as an advance is mentioned.

Advance Tolerance%

The Percentage of the tolerance given for the advance amount is mentioned. 

Advance Paid

The Advance amount that is already paid for the items is displayed in this field.

Insurance Liability

Use the drop down list to select the whether the buyer or the supplier pays the insurance amount. There are four kinds of liability, which are None, Us (Buyer), Supplier, Supplier-charged to Us (Buyer).

Insurance Amount

The total amount insured for the items is specified in this field.

Insurance Term

Use the drop down list box to select the type of the insurance, which will be handled for the items.

Invoice At

Use the drop down list box to select the Organizational unit in which invoice is created.

Invoice Before GR

Use the drop down list box to select whether the Invoice should be generated before Goods Receipt or not.

Auto Invoicing

Use the drop down list box to select whether Automatic generation of invoices should be enabled or disabled. The Auto Invoice generation is based even on the Matching Type.

Pay Term

The Terms and conditions pertained to the payment made for the items.

Pay Mode

Use the drop down list box to select the mode in which the payment is made. E.g. Cash, Cheques, Demand Draft, Electronic Money Transfer.

DD Charges Borne BY

Use the drop down list box to select whether the demand draft charges will be borne by the buyer or by the supplier

INCO Terms

Use the drop down list box to select the corresponding International Commercial terms to be associated with the items.

INCO Place

The Place in which the International corporation terms are to be incorporated.

Transhipment

Use the drop down list to select whether transshipment of goods are allowed or not.

Mode of Transportation

Use the drop down list to select the mode in which the items are delivered to the buyer.

Carrier

Use the drop down list to select a private career employed by the supplier to carry the goods from his place to the buyers location.

Ship Partial

Use the drop down list to select whether partial shipment of items is allowed or not.

Packing Remarks

The Buyer or the Supplier can enter his valid comments regarding the packing done to the items. If certain goods are to be handled with care or other kinds of restrictions, it can be mentioned in this remarks section.

Shipping Remarks

The Buyer or the Supplier can enter his valid comments regarding the shipping done to the items. It can be regarding the insurance or any other shipping related detail.

Item Code

Unique code/identifier of the item for which the Release Slip is created. This appears as a hyperlink and can be accessed to view the item related details page.

Variant

Variant code is associated with the Item code present in the activity. (Alphanumeric, 4).

Description

Description stating the name/identifier of the variant associated with the item.

Inspection Type

Use the drop down list to select the type of the inspection. There are three types namely:

• Self – Indicates that the part has to be checked by the maintenance controller or the person who receives the part.

• By Inspector – Indicates that the part is going to be checked by an external source.

• None – Indicates that no check is required for the part at the time of delivery.

Matching Type

Use the drop-down list box to specify the type of matching to be done. The quantity ordered, the quantity received or the quantity accepted is matched with the quantity invoiced, to ensure that payment is made for the proper quantity and value of the items. The following are the various matching types available:

• Two Way – This is selected when the invoice quantity and value must be matched with the ordered quantity and value. When Two way matching is used, the Goods Receipt (GR) is not created.

• Three way at PO – This is selected when the invoice tolerance is checked at the total Release Slip quantity and amount, against all GRs and not on the individual GR received quantity and amount.

• Three way at GR – This is selected when the invoice tolerance is checked with the individual GR received quantity and amount, and not on the total PO quantity and amount.

• Four way at PO – This is selected when the invoice tolerance is checked at the total PO inspected quantity and amount, and not on the individual GR inspected quantity and amount.

• Four way at GR – This is when the tolerance is checked with the individual GR inspected quantity and amount, and not on the total PO quantity and amount.

The system displays “None” by default.

Tolerance Type

The upper and lower limit within which the quantity or the basic value received can vary. The tolerance limit affects the basic value of the Release Slip either positively or negatively. Use the drop-down list box to specify the tolerance type. The tolerance types available are “Value”, “Quantity” or “Both”.

Tolerance %(+Ve)

The tolerance percentage must be positive and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 101.5 tons of the items against the 100 tons ordered. Now the PO would be closed without any further follow-up payment for the balance 1.5 tons, which is an additional portion of the ordered quantity.

Tolerance %(-Ve)

The tolerance percentage must be negative and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 98.5 tons of the items against the 100 tons ordered. Now the PO would be closed without any further follow-up for the balance 1.5 tons, which is a negligible portion of the ordered quantity.

Receipt Tolerance +Ve

The tolerance percentage must be Positive and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 98.5 tons of the items against the 100 tons ordered. Now the Goods Receipt would be generated without any further follow-up for the balance 1.5 tons, which is a negligible portion of the ordered quantity.

Receipt Tolerance –Ve

The tolerance percentage must be negative and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 98.5 tons of the items against the 100 tons ordered. Now the Goods Receipt would be generated without any further follow-up for the balance 1.5 tons, which is a negligible portion of the ordered quantity.

Consignment Rule

Use the drop down list box to select the shipment rule, which can be “Consumption”, “Break lot” or “None”.

Supplier Item Ref

The Reference number of the supplier’s item.

Supplier Item Desc

Description stating the nature of the supplier’s item.