Print Vouchers

This is a bulk printing facility for vouchers like “Supplier Payment Voucher”, “Supplier Prepayment Voucher”, “Sundry Payment Voucher” and “Supplier Adjustment Voucher”.Tell me more.

Select the “Print Vouchers” link under the “Reports – Payables Management” business component.

The “Print Vouchers” page appears.

Enter the following fields in the “Search Criteria” group box:

Company Code	Use the drop-down list box to select the code identifying the company in which the vouchers that you want to print have been raised. All the companies that are in the “Active” status and have been mapped to the login organization unit will be available for selection.
Business Unit	Use the drop-down list box to select the code identifying the business unit in which the vouchers have been raised. All the business units that are in the “Active” status and have been mapped to the selected company will be available for selection.
Org. Unit	Use the drop-down list box to select the code identifying the organization from which the vouchers have been raised. All the organization units that have been designated as “Billing Points” in the selected business unit will be available for selection.
Print Voucher Type	Use the drop-down list box to select the type of voucher that you want to print. You can select from “Supplier Payment Voucher”, “Supplier Prepayment Voucher”, “Sundry Payments” and “Supplier Balance Adjustments”. The system displays “Supplier Payment Voucher” by default on the launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book for which the vouchers have been raised. All the finance books that have been deployed in the company will be available for selection. The system displays “All” by default on launch of the page.
Status	Use the drop-down list box to select the status of the vouchers that you want to print. You can select from “Draft”, “Fresh”, “Returned”, “Deleted”, “Requested”, “Paid”, “Reversed” and “All”. The system displays “All” by default on the launch of the page.
Supplier Code From	The starting code in the range of codes identifying the suppliers for whom the vouchers that you want to print have been raised (Alphanumeric, 18).
Supplier Code To	The ending code in the range of codes identifying the suppliers for whom the vouchers that you want to print have been raised (Alphanumeric, 18).
Supplier Name	The name of the supplier on whom the vouchers that you want to print have been raised (Alphanumeric, xx).
Pay Batch No. From	The starting number in the range of numbers identifying the pay batch in which the vouchers that you want to print have been raised (Alphanumeric, 18). The number entered in this field must be lesser than the number entered in the “To” field.
To	The ending number in the range of numbers identifying the pay batch in which the vouchers that you want to print have been raised (Alphanumeric, 18). The number entered in this field must be greater than the number entered in the “Pay Batch No. From” field.

Note: If “Sundry Payment” or “Supplier Balance Adjustment” is selected in the “Print Voucher Type” field then the “Pay Batch No. From” and “To” need not be entered.

Ref. Doc. Type	Use the drop-down list box to select the type of reference document in which the vouchers that you want to print have been raised. You can select from “Blanket PO”, “PO”, “Release Slip”, “Blanket SCO”, “SCO”, “SC Release Slip” and “All”.
Voucher No. From	The starting number in the range of voucher numbers that you want to retrieve (Alphanumeric, 18). The number entered in this field must be the same or before the number entered in the “To” field.
To	The ending number in the range of voucher numbers that you want to retrieve (Alphanumeric, 18). The number entered in this field must be greater than the number entered in the “Voucher No. From” field.
Voucher Type
Pay Amount From	The starting amount in the range of pay amounts for which the vouchers that you want to print have been raised (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than the amount entered in the “To” field.

To	The ending amount in the range of pay amounts for which the vouchers that you want to print have been raised (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered in this field must be greater than the amount entered in the “Pay Amount From” field.

Currency	Use the drop-down list box to select the code identifying the currency in which the vouchers that you want to print have been raised. All the currency codes that have been assigned to the login company will be available for selection. The system displays “All” by default on launch of the page.
Doc. Date From	The starting date in the date range during which the vouchers that you want to print have been raised (Date Format). The date entered in this field must be before the date entered in the “To” field.
Doc. Date To	The ending date in the date range during which the vouchers that you want to print have been raised (Date Format). The system date is displayed by default on launch of the page. The date entered in this field must be later than the date entered in the “Document Date From” field.
Payee	A unique name identifying the payee for whom the vouchers that you want to print have been raised (Alphanumeric, 40).

Note: If “Sundry Payments is selected in the “Print Voucher Type” this field must be blank.

Pay Date From

The starting date in the range of pay dates during which the vouchers that you want to print were raised (Date Format).

Note: The date entered in this field must be before or the same as the date entered in the “To” field.

To	The ending date in the range of pay dates during which the vouchers that you want to print were raised (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be later than the date entered in the “Pay Date From” field.

Pay Mode

Use the drop-down list box to select the mode in which the payment has been made. All the pay modes that have been set for the supplier will be available for selection. The system displays “All” by default on launch of the page.

Note: Only “Blank” will be available for selection if “Supplier Balance Adjustment” is selected in the “Print Voucher Type” field.

Request Date From

The starting date in the date range during which the request for payment has been raised (Date Format). The date entered in this field must be before or the same as the date entered in the “To” field.

Note: This field must be left blank if “Supplier Balance Adjustment” is selected in the “Print Voucher Type” field.

To	The ending date in the date range during which the request for payment has been raised (Date Format). The system date is displayed by default on launch of the page.
Payment Category
Bank/Cash Code	Use the drop-down list box to select the code identifying the bank / cash in which the payment has been made. All the bank codes and cash codes that are in the active status and which has been defined in the “Bank / Cash Definition” component will be available for selection.
Payment Route	Use the drop-down list box to select the code identifying the route in which the payment has been made. All the payment routes defined in the “Bank / Cash Definition” component will be available for selection.
User ID	The login ID of the user who raised the vouchers that you want to print (Alphanumeric, 15). The system displays the login ID of the user by default on launch of the page.
Entry Point Page	Select the check box to print the entry point page on the first page of the report.

Click the “Print Vouchers” pushbutton to print the vouchers.

The system retrieves the report based on the search criteria entered. This report can be printed.

You can search by selecting the company, the corresponding business unit and the corresponding finance book for which you want to print the vouchers. You can also select the voucher type, the finance book and the status. You can also search by specifying the name and a range of codes identifying the suppliers for whom you want to print the vouchers. You can also select the currency in which you want print the vouchers. The system retrieves the report based on the search criteria entered.