Reports Payables Management – An Component overview

Reports Payables Management – An overview

Introduction

The essential ingredients of an effective payables management system is a prompt accounting of the company’s liability and a timely payment of these liabilities, and deriving benefits from the terms of credit offered by its suppliers. In Ramco Enterprise Series, payables management handles a series of functions associated with creating and settling the liability for goods and services purchased for production, trading or for day-to-day administration. The Reports component gives relevant information that can be interpreted, analyzed and used for various decision-making processes in the business. In addition to ensuring the accuracy, consistency and easy retrieval of information, the Reports component aims to present the information in an understandable and readable pre–defined format.

In the Ramco Enterprise Series, the Reports – Payables Management component provides the facility to view the reports using the Crystal reports software.

Feature Highlights:

Facility to view the reports by selecting the company, business unit and currency.
Facility to view certain reports by selecting the finance book
Facility to view the reports based on the date option by specifying the financial year and financial period.
Facility to view the reports for a range of groups and a range of supplier codes.
Facility to include or exclude the effects of prepayments in Supplier Ageing.
Facility to view the supplier statement by selecting the purpose, status, transaction type, report type and language.
Facility to sort out the details the way the user wants to view the transaction list report.
Facility to view document wise report on Held Documents.
The system retrieves the confirmation or notification letter based on the search criteria given.

List of Activities

Go to Activity…	For…
Report on Supplier Due Date Analysis	This report retrieves the payment due date, dates on which discounts are eligible and the dates of the payment by which the penalty can be avoided, to ensure that the discounts are availed on time.
Report on Discounts Lost	This report gives the details of the discounts lost by the company from the suppliers. It details the transactions with the concerned document number, document type, due date of the document, payment date of the transaction along with the discount lost on the transaction.
Report on Realized Exchange Gain Loss	This report shows the gains and losses due to the exchange rate fluctuations. If a transaction is squared off or settled, it is possible to view this report.
Report on Unrealized Exchange Gain Loss	For transactions that are not squared off or settled, this report enables the user to view gains and losses in the exchange rate in both the base and the parallel base currency by taking the prevalent exchange rate into account
Report on Held Documents	This report retrieves the documents (invoices, credit and transfer notes) that are in the “Held” status based on the search criteria entered.
Report on Supplier Ageing	It gives a consolidated list a company’s payables to forecast and plan its cash flows and analyze the dues to its’ suppliers. It allows dynamic definition of slabs / buckets in terms of which the suppliers’ outstanding can be viewed
Report on Supplier Ledger	An operational report that lists all the debits and credits in any supplier account in a detailed and summary format. This is usually required at the end of every financial period
Report on Supplier Statement	This is a statement that details the transactions between the supplier and the company for a definite time period which is usually sent to the supplier on his request at periodic time intervals
Report on Supplier Balance Inquiry	This report provides the user information related to supplier balances for both open and matched (cleared) items at various levels of detail. Details like the transaction amount, the due amount, the adjusted amount, the details of payment; payment application, discount received, penalty incurred and so on can be viewed
Supplier Confirmation Letter	It gives the bulk printing of cover letters for confirmation or notification of balances detailing the account balance and the currency of the supplier
Report on Sundry Payment Listing	This report retrieves the details regarding the payments that a company has received from people other than its supplier for purchase of miscellaneous items and so on.
Transaction List	This report lists out the various transactions like invoicing, credit notes, debit notes, payments etc between the supplier and the company for a particular time frame
Print Vouchers	This is a bulk printing facility for vouchers like “Supplier Payment Voucher”, “Supplier Prepayment Voucher”, “Sundry Payment Voucher” and “Supplier Adjustment Voucher”
Print Supplier Receipts	This is a bulk printing facility for receipt vouchers along with the company logo and status
Print Invoice	This is a bulk printing facility for invoices like “Supplier Item based Invoice”, “Supplier Expense Invoice”, “Supplier Order-based Invoice” and “Supplier Delivery Charges Invoice”
Print Note	This is a bulk printing facility for the supplier item based, account based and transfer notes
Consolidated Supplier Customer Statement	Viewing the consolidated supplier customer balances for the supplier for whom customer code is associated.
Set Function Parameters	Setting the function defaults
View Function Parameters	Viewing the function defaults