Supplier Confirmation / Notification Letter

The Supplier Confirmation / Notification Letter report gives you the bulk printing of cover letters for confirmation / notification of balances detailing the account balance and the currency of the supplier. Tell me more.

Select the “Supplier Confirmation Letter” link under the “Reports – Payables Management” business component.

The “Supplier Confirmation/Notification Letter” page appears.

Enter the following fields in the “Search Criteria” group box:

Company Code	Use the drop-down list box to select the code identifying the company for which you want to view the confirmation / notification letter. All the companies that are in the “Active” status and have been mapped to the login organization unit will be available for selection.
Business Unit	Use the drop-down list box to select the code identifying the business unit for which you want to view the confirmation / notification letter. All the business units that are in the “Active” status and have been mapped to the selected company will be available for selection.
Finance Book	Use the drop-down list box to select the code identifying the finance book for which you want to view the confirmation / notification letter. All the finance books that have been deployed in the company will be available for selection. The system displays “All” by default on launch of the page.
Supplier Group	Use the drop-down list box to select the supplier group for which you want to view the confirmation / notification letter. All the supplier group codes that have been defined for the selected group type will be available for selection.
Supplier Code From	The starting code in the range of codes identifying the suppliers for whom you want to view the confirmation / notification letter (Alphanumeric, 18).
To	The ending code in the range of codes identifying the suppliers for whom you want to view the confirmation / notification letter (Alphanumeric, 18).
Currency	Use the drop-down list box to select the code identifying the currency in which you want to view the confirmation / notification letter. All the currency codes that have been assigned to the login company will be available for selection. The system displays “All” by default on launch of the page.
Date Option	Use the drop-down list box to select the time duration for which you want to view the confirmation / notification letter. You can select from “Financial Year”, “Calendar Year” or “Date Range”. The system displays “Date Range” by default on launch of the page.
Financial Year	Use the drop-down list box to select the code identifying the financial year for which you want to view the confirmation / notification letter. All the financial years defined for the finance books mapped to the selected business unit will be available for selection.

Note: A financial year must be selected only if “Financial Year” is selected in the “Date Option” field.

Financial Period

Use the drop-down list box to select the financial period for which you want to view the confirmation / notification letter. All the financial periods that have been defined for the selected year will be available for selection. The system displays the start date and the end date of the financial period along with the code identifying the financial period.

Note: A financial period must be selected only if “Financial Year” is selected in the “Date Option” field.

As on Date

The date on which you want to view the supplier ageing report (Date Format). The system date is displayed by default on launch of the page.

Click the “Print Letter” pushbutton to print the confirmation / notification letter report.

The system retrieves the confirmation / notification letter report based on the search criteria entered. This report can be printed.

Supplier Confirmation / Notification Letter – An overview

You can search by selecting the company, the corresponding business unit and the corresponding finance book for which you want to view the confirmation / notification letter report. You can also search by specifying the group and a range of codes identifying the suppliers for whom you want to view the confirmation / notification letter report. You can also select the currency in which you want to view the confirmation / notification letter report. You can also select a particular date option where you can select a specific financial year and financial period. You can also specify the date on which the report is generated. The system retrieves the confirmation / notification letter report based on the search criteria entered.