Modifying supplier information
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This page allows you to modify the information pertaining to a one-time supplier on whom the expense invoice has been raised. Tell me more.
Select the “Supplier Information” link at the bottom of the “Authorize Expense Invoice” page.
The “Supplier Information” page appears.
The system displays the following:
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Invoice No |
The number identifying the expense invoice. |
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Supplier Code |
The code identifying the supplier. |
Modify the following fields if required:
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Supplier Name |
The name of the supplier (Alphanumeric, 60). Mandatory. |
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Zoom facility available | |
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Address |
The complete mail address of the payee (Alphanumeric, 120). Mandatory. |
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City |
The city in which the payee is located (Alphanumeric, 40). Mandatory. |
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State |
The state in which the payee is located (Alphanumeric, 40). |
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Zip |
The zip code of the city. (Alphanumeric, 20) |
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Country |
The country in which the payee is located (Alphanumeric, 40). Mandatory. |
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Contact |
The name of the contact person (Alphanumeric, 40). |
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Pager |
The pager number of the payee (Alphanumeric, 20). |
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Telex |
The telex number of the payee (Alphanumeric, 20). |
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The email address of the payee (Alphanumeric, 60). |
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Phone No |
The contact phone number of the payee along with the country code and the area code (Alphanumeric, 18). |
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Mobile |
The mobile phone number of the payee (Alphanumeric, 20). |
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Fax |
The fax number of the payee (Alphanumeric, 40). |
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Mailstop |
The mailstop number of the payee (Alphanumeric, 20). |
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URL |
The URL address of the payee (Alphanumeric, 60) |
Click the “Save” pushbutton to save the modified supplier information
The system saves the modified supplier information. The system also updates the login ID of the user and the system date along with the invoice details.
Click the “Save and Authorize” pushbutton to save the modified supplier information and authorize the invoice.
The system saves the modified supplier information. The system updates the status of the invoice as “Authorized”. The system also stores the login ID of the user and the system date along with the invoice details.
Click the “Return invoice” pushbutton to save the modified supplier information and return the invoice for modification.
The system saves the modifications made to the supplier information. The system updates the status of the invoice as “Returned”. The system also stores the login ID of the user and the system date along with the invoice details.
To proceed, carry out the following
Select the “T/C/D” link at the bottom of the page to enter the tax, charges or discount details for the invoice.
If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view or modify the details of the electronic payment that must be made to the supplier.
If Swiss pay modes are applicable for the company, select the “Payment Schedule” link at the bottom of the page to view or modify the payment schedule.
Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.
Select the “Attach Notes” link at the bottom of the page to record observations or comments regarding the expense invoice.
Modifying supplier information - An overview
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You can modify the complete mailing address of the supplier. You can also modify the contact details like the contact number, fax, email etc of the supplier. The system saves the details of the supplier along with the invoice details.
This page also allows you to authorize the invoice. The system saves the details of the supplier and authorizes the invoice. The status of the invoice is updated as “Authorized”. The system also stores the login ID of the user and the system date along with the invoice details.
This page also allows you to return the invoice for modifications. The system saves the modifications made to the supplier details and returns the invoice. The status of the invoice is updated as “Returned”. The system also stores the login ID of the user and the system date along with the invoice details.
Note: This page will be invoked only if the “Supplier” from whom the invoice has been received is an “One Time” supplier.
