Viewing adjustment details

This page allows you to view the details of the debit documents against which the item invoice or the expense invoice has been adjusted. You can also view the balance amount that is still due to the supplier and the finance book in which the details have been posted.

Select the “Adjustment” link at the bottom of the page.

The “Adjustment” page appears.

The system displays the following:

Invoice No	The number identifying the item invoice or expense invoice.
Status	The status of the item invoice or expense invoices. It could be “Draft”, “Fresh”, “Authorized”, “Requested”, “Partly Paid”, “Held”, “Held Requested”, “Held Partly Paid”, “Deleted” or “Reversed”.
	Draft – indicates a newly created item invoice that cannot be authorized.
	Fresh – indicates a newly created item invoice that can be authorized.
	Authorized – indicates that the invoice has been authorized.
	Requested – indicates that a request for payment has been raised for the invoice.
	Partly Paid – indicates that a part payment has been made for the invoice.
	Held – indicates that the invoice has been put on hold. An invoice in this status will not be posted in the finance book.
	Held Requested – indicates that the request for payment that has been raised for the invoice has been put on hold. The payment voucher that has been raised for this invoice would be stopped from being processed.
	Held Partly Paid – indicates that the invoice has been partly paid. The balance amount has been stopped from payment.
	Deleted – indicates that the invoice has been deleted.
	Reversed – indicates that the invoice has been reversed. A reversal entry has been posted in the finance book.

The system displays the following in the “Adjustment Information” multiline:

Document Type	Indicates the type of the document. It could be “Debit Note”, “Prepayment Invoice” or “Prepayment Voucher”
Document No	The number identifying the debit document.
Document Date	The date on which the debit document was created.
Current Outstanding	The amount that is yet to be paid to the supplier.
Finance Book	The code identifying the finance book in which the details of the item or expense invoice and the adjustment details have been posted.
Supplier Registered At	The code identifying the organization unit in which the supplier has been created.

To proceed, carry out the following

If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule that has been generated.

If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view the details of the electronic payment that has to be made to the supplier.

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the details of the account posting information.

Select the “View Notes” link at the bottom of the page to view the details of the notes that have been recorded for the invoice.