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This page allows you to update, authorize or return the items issued for maintenance through the maintenance issue transaction. The maintenance issue records issue of material from a warehouse based on the maintenance work order. Maintenance issues can be authorized only if the user has the requisite “Authorize” permission. You can also return the maintenance issue transaction if you find any discrepancy in the details entered.
Select “Authorize Maintenance Issue” link at the top of the “Select Maintenance Issue” page.
The “Authorize Maintenance Issue” page appears.
The system displays the following:
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Status |
The status of the maintenance issue transaction. |
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Transaction No. |
The number identifying the maintenance issue transaction. |
Enter the following:
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Transaction Date |
The date on which the transaction took place.(Date Format) |
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Warehouse Code |
The unique code of the warehouse from which the item is issued. (Alphanumeric, 10) |
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Help facility available. |
The system displays the following:
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Warehouse Desc. |
A textual description of the warehouse. |
Enter the following:
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Maintenance Point |
Use the drop-down list box to select the maintenance point to which the items are issued from the warehouse. |
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Ref. Doc. Type |
Use the drop-down list box to select the type of reference document. The system provides the options, " Work Order", " Maintenance Plan", and "Pick sheet". |
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Ref. Doc. No. |
The unique number identifying the reference document. (Alphanumeric, 10) |
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Help facility available |
The system displays the following:
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Posting FB |
The finance book to which the financials are to be posted. |
Click the “Get Ref. Doc. Details” pushbutton to retrieve the details of the reference document.
Enter the following in the “Reason For Return” group box:
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Reason Code |
A unique code identifying the reason for rejecting the maintenance issue transaction. (Alphanumeric, 6) |
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Help facility available |
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Reason Desc. |
A textual description of the reason.(Alphanumeric, 100) |
Enter the following in the “Item Information” multiline:
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Item Code |
The unique code identifying the item.(Alphanumeric, 32) |
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Help facility available |
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Variant Code |
Variant code of the item.. (Alphanumeric, 8) |
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Help facility available |
The system displays the following in the “Item Information” multiline:
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Item Variant Desc. |
A textual description of the item variant. |
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Zoom facility available |
Enter the following in the “Item Information” multiline:
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Transaction UOM |
The unit of measurement of the item issued from the warehouse. (Alphanumeric, 10) |
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Help facility available. |
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Qty. |
The number of units of the item that is issued (Integer).. Mandatory. Ensure that the number entered in this field is greater than zero. |
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Stock Status |
Use the drop-down list box to specify the stock status of the item issued. All the stock statuses defined in the “Stock Status Definition” component for the “Maintenance Issue” transaction type and are allowed for the selected warehouse will be displayed here. |
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Zone |
The number identifying the zone in which the item is stored in the warehouse (Alphanumeric, 10). This zone number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component. |
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Help facility available. |
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Bin |
The number identifying the bin in which the item is stored (Alphanumeric, 10). This bin number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component. |
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Help facility available. |
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Lot No. |
The unique number identifying the lot in the warehouse (Alphanumeric, 28). Mandatory (if the item to be issued is lot controlled). |
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Help facility available. |
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Sub Lot No. |
The number identifying the sub-lot under the lot (Alphanumeric, 28). |
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Help facility available. |
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Starting Serial No. |
The starting serial number of the item that is to be to be issued (Alphanumeric, 28). Mandatory (if the item to be issued is serial controlled). |
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Help facility available. |
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Ending Serial No. |
The ending serial number of the item that is to be to be issued (Alphanumeric, 28). |
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Help facility available. |
The system displays the following in the “Item Information” multiline:
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Ref. Doc. No. |
The number identifying the reference document. |
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Ref. Doc. Type |
The type of reference document like work order or Maintenance Plan. |
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Ref. Doc. Line No. |
The line number of the reference document. |
Enter the following in the “Item Information” multiline:
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Task Code |
Use the drop-down list box to select the task code for the maintenance issue transaction. All the task codes defined in the reference document will be displayed here. |
The system displays the following in the “Item Information” multiline:
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Available Qty. |
The total quantity(physical quantity) of the particular item available in the warehouse is displayed. |
Check the “Select” column in the multiline to select the transaction for viewing item details, lot information, serial number information, financial information, inquiring warehouse stock, disposition review and attaching notes.
Click the “Update Issue” pushbutton to update and save the maintenance issue transaction.
Click the “Authorize Issue” pushbutton to authorize the maintenance issue transaction.
Click the “Return Issue” pushbutton to return the maintenance issue transaction without authorizing.
The system displays the following:
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Created By |
The login id who created the maintenance issue transaction. |
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Created Date |
The date on which the maintenance issue transaction is created. |
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Last Modified By |
The login id of the user who last modified the maintenance issue transaction. |
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Last Modified Date |
The date on which the maintenance issue transaction was last modified. |
To proceed, carry out the following
Select the “View Item Details” link at the bottom of the page to view details of items.
Select the “View Lot Details” link at the bottom of the page to view the lot related information.
Select the “View Serial Details” link at the bottom of the page to view the serial number information.
Select “Financial Information” link at the bottom of the page to view the financial information for the maintenance issue transaction.
Select the “Specify Receipt Document Mapping” link at the bottom of the page to map the quantity of items to the goods receipt document.
Select “Attach Notes” link at the bottom of the page to attach notes for the maintenance receipt transaction.
Select “Stock Status Review” link at the bottom of the page to inquire the warehouse information.
Select “Disposition Review” link at the bottom of the page to review the dispositionable stock.
Select “View Item Substitute” link at the bottom of the page to view the item substitutes.
Select “View Warehouse Details” link at the bottom of the page to view storage information.
Select the “Tax Calculation Summary” link at the bottom of the page to edit the tax calculation details.
