Receipt Document Mapping

Receipt document mapping page is used to map the issue to the receipt document details. There should atleast be one item code with the status as "Consignment-in" in the “Issue” page inorder to do the mapping. It is used to map a particular quantity of items issued to a Goods receipt. The liability to pay for the goods would be based on the consignment rule agreed between the customer and the supplier as specified in the referred document. This liability is created once the Issue is being authorized.

The liability depends on the consumption rules namely “Consumption” or “Break Lot”. If the consumption rule is “Break Lot” and if one number out of a lot of 100 numbers of an item is consumed, liability is created for the entire lot of 100 numbers. If the rule is “Consumption” then for the same example, liability will be created only for the one item that was consumed. Note that the consumption rule will be “Break Lot” for Lot controlled item and “Consumption” for non-controlled item.

The system retrieves the header details from the previous page. You can enter the search criteria, if required and click on the “Search” pushbutton. The system retrieves the details in the multiline based on the search criteria. You can enter the mapped quantity and click on the “Map Receipt Document” pushbutton.

Note: It is mandatory to enter the details in this page if the same item is supplied by different suppliers to a warehouse.

Select the “Specify Receipt Document Mapping” link at the bottom of the page to map the quantity of items to the goods receipt document.

The “Receipt Document Mapping” page appears.

The system displays the following header details from the previous page.

Transaction No.	The number identifying the transaction.
Transaction Date	The date on which the transaction took place.
Status	The status of the transaction.

Enter the following.

Issue Line No.

Use the drop-down list box to select the Issue Line Number. The system loads the drop-down list box with the values that are issued from inventory in "Consignment-in" status

The system defaults the number as the first line that has "Consignment-in" as its status as specified in the “Create Unplanned Issue” page

The system displays the following for the selected issue line number.

Issue Quantity	The total quantity that is issued against an item. This value must be equal to the sum of the mapped quantity entered in the multiline.
Transaction Type	The transaction type may be Unplanned Issue/Inventory Issue/Production issue/ Maintenance issue/Subcontract issue based on the transaction from where the screen is launched.
Item Code	The code identifying the item.
Variant Code	The variant code of the item.
Description	A description of the item variant.
Transaction UOM	The unit of measurement for the item code used in unplanned issue.
Warehouse Code	The code of the warehouse from which the item is issued.
Posting FB	The financial book to which the financials are to be posted.

To enter the filter criteria

Enter any one or more of the following search criteria.

Supplier Code	The unique code identifying the supplier (Alphanumeric, 16). You can enter the supplier code in full or specify it partially using the “%” character. The system retrieves all the suppliers whose supplier code is similar to the code entered here.
Supplier Name	The name of the supplier (Alphanumeric, 60). You can enter the supplier name in full or specify it partially using the “%” character. The system retrieves all the suppliers whose supplier name is similar to the name entered here.
Receipt Doc. No.	The receipt document number, from which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “%” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Receipt Doc. Date	The date on which the Receipt document was created (Date).

Click on the “Search” pushbutton.

The system displays the following in the “Specify Receipt Document Mapping” multiline based on the search criteria entered.

Note: If there is more than one supplier supplying the same material then Goods Receipt raised for all the suppliers will be fetched in the multiline

Supplier Code	The unique code identifying the supplier.
Supplier Name	The name of the supplier.
Receipt Doc. No.	The unique code identifying the Receipt Document.
Receipt Doc. Line No.	The line number of the items in the Receipt Document.
Receipt Doc. Date	The date on which the receipt document was raised
Pending Quantity In Issue UOM	The quantity of items against a Goods Receipt which is available for mapping or which is yet to be mapped/issued. This Quantity will be displayed in the Issue UOM irrespective of the Purchase UOM.
Pending Receipt Quantity	The quantity of items that are not issued or un mapped in the purchase UOM.
Receipt UOM	The receipt UOM will be the UOM in which the purchase order was created.
Receipt Rate	The receipt rate is the rate in which the item has been purchased.
Receipt Value	Receipt value will be the quantity received as specified in the goods receipt multiplied by the Receipt rate.
Lot No.	A number identifying the lot.
Sub Lot No.	The number identifying the sub lot number of the item
Starting Serial No.	The starting serial number of the item that is to be to be issued.
Ending Serial No.	The ending serial number of the item that is to be to be issued.
Referred Doc. No,	The unique code identifying the document against which the Goods Receipt has been created
Consignment Rule	The liability to pay for the goods would be based on the consignment rule agreed between the buyer and the supplier as specified in the referred document. It may be either “Consumption Based” or “Break Lot”. If it is “Break Lot” then even if one number out of a lot of 100 numbers of an item is consumed, liability is created for the entire lot of 100 numbers. If the rule is “Consumption” then for the same example, liability would be created only for that one item that was consumed. Note that the consumption rule will be “Break Lot” for Lot controlled item and “Consumption” for non-controlled item.
Referred Doc. Date	The date on which the referred document was created.

Enter the following in the multiline.

Mapped Quantity

The quantity of items mapped to the goods receipt document number (Numeric, 29).

Note that if the Line item is Lot/Serial/ Lot and serial controlled item then the issued quantity in Receipt document screen gets defaulted with the receipt document against which that particular Lot/Serial/Lat and serial controlled items are received.. No modifications can be done for these items in Receipt document mapping screen.

Click on “Map Receipt Document” pushbutton to map the goods receipt document.

The system checks whether the Issue Quantity is equal to the sum of the mapped quantity entered in the multiline.