Create & Authorize Maintenance Issue

Create And Authorize Maintenance Issue

This page allows you to create and authorize the maintenance issue transaction. The maintenance issue records issue of material from a warehouse based on the maintenance work order. Maintenance work order is the reference document for the creation and maintenance of the issue transaction. Multiple issues of an item can be recorded under a single maintenance work order. Maintenance issues can be created and authorized based on the permissions granted to the user. The user must have the requisite authorize permission to authorize the maintenance issue transaction.

Select “Create And Authorize Maintenance Issue” link” at the top of the “Select Reference Document” page.

The “Create And Authorize Maintenance Issue” page appears.

The system displays the following:

Status

The status of the maintenance issue transaction.

Enter the following:

Transaction No.	The number identifying the transaction.. (Alphanumeric, 18)
Numbering Type	Use the drop-down list box to select a numbering type for generating the transaction number of the maintenance issue transaction. All the numbering types defined in the “Create Numbering Type” activity of the “Numbering Class” component for the “Maintenance Issue” transaction type will be displayed here.
Transaction Date	The date on which the transaction took place.(Date Format)
Warehouse Code	The unique code of the warehouse from which the item is issued.
	Help facility available.

The system displays the following:

Warehouse Desc.	A textual description of the warehouse.
	Zoom facility available

Enter the following:

Maintenance Point	Use the drop-down list box to select the maintenance point to which the items are issued from the warehouse. All the organizational units where the “Maintenance Work Order” component is installed and mapped to the login OU will be displayed here.
Ref. Doc. Type	Use the drop-down list box to select the type of reference document. The system provides the options, " Work Order", " Maintenance Plan" and "Pick sheet".
Ref. Doc. No.	The unique number identifying the reference document.(Alphanumeric, 10)

The system displays the following:

Posting FB

The finance book that has posted the transaction.

Click the “Get Ref. Doc. Details” pushbutton to retrieve the details of the reference document.
Click the “Default Storage Details” pushbutton to retrieve the default values for zone/bin combination, lot and sub lot numbers, and starting and ending serial number fields in the multiline. The default details defined in the “Storage Administration” component for the particular item/variant combination in the selected warehouse will be fetched and displayed here.
Enter the following in the “Item Information” multiline:

Item Code	The unique code identifying the item.(Alphanumeric, 32)
Variant Code	Variant code of the item.(Alphanumeric, 8)

The system displays the following in the “Item Information” multiline:

Item Variant Desc.	A textual description of the item variant.
	Zoom facility available

Enter the following in the “Item Information” multiline:

Transaction UOM	The unit of measurement of the item received through maintenance receipt transaction. (Alphanumeric, 10)
	Help facility available.
Qty.	The number of units of the item that is issued (Integer). Mandatory. Ensure that the number entered in this field is greater than zero.
Stock Status	Use the drop-down list box to specify the stock status of the item issued.
Zone	The number identifying the zone in which the item is be stored in the warehouse (Alphanumeric, 10). This zone number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
	Help facility available.
Bin	The number identifying the bin in which the item is stored (Alphanumeric, 10). This bin number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
	Help facility available.
Lot No.	The unique number identifying the lot in the warehouse. (Alphanumeric, 10)
	Help facility available.
Sub Lot No.	The number identifying the sub-lot under the lot.(Alphanumeric, 10)
	Help facility available.
Starting Serial No.	The starting serial number of the item that is to be to be issued.(Alphanumeric, 28)
	Help facility available.
Ending Serial No.	The ending serial number of the item that is to be to be issued.(Alphanumeric, 28)
	Help facility available.

The system displays the following in the “Item Information” multiline:

Ref. Doc. No.	The number identifying the reference document.
Ref. Doc. Type	The type of reference document.
Ref. Doc. Line No.	The line number of the reference document.

Enter the following in the “Item Information” multiline:

Task Code

Use the drop-down list box to select the task code for the unplanned issue transaction. All the task codes defined in the reference document will be displayed here. Task code is an identity defined in work order.

The system displays the following in the “Item Information” multiline:

Available Qty.

The total quantity (physical stock) of the particular item available in the warehouse is displayed.

Check the box in the “Select” column of the multiline to select the transaction for viewing item details, lot information, serial number information, financial information, Inquiring warehouse stock, disposition review and attaching notes.
Click the “Create Maintenance Issue” pushbutton to create maintenance issue transaction.
Click the “Create And Authorize Maintenance Issue” pushbutton to create and authorize the maintenance issue transaction.

The system displays the following:

Created By	The login id of the person who created the maintenance issue.
Created Date	The date on which the maintenance issue is created.

To proceed, carry out the following

Select the “View Item Details” link at the bottom of the page to view details of items.
Select the “View Lot Details” link at the bottom of the page to view the lot related information.
Select the “View Serial Details” link at the bottom of the page to view the serial number information.
Select “Financial Information” link at the bottom of the page to view the financial information for the maintenance issue transaction.
Select the “Specify Receipt Document Mapping” link at the bottom of the page to map the quantity of items to the goods receipt document.
Select “Attach Notes” link at the bottom of the page to attach notes for the maintenance receipt transaction.
Select the “Edit Maintenance Issue” link at the bottom of the page to modify the maintenance issue transaction.
Select “Stock Status Review” link at the bottom of the page to inquire the warehouse information.
Select “Disposition Review” link at the bottom of the page to review the dispositionable stock.
Select “View Item Substitute” link at the bottom of the page to view the item substitutes.
Select “View Warehouse Details” link at the bottom of the page to view storage information.
Select the “Tax Calculation Summary” link at the bottom of the page to edit the tax calculation details.