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This page allows you to modify, authorize or delete the inventory issue transaction. The inventory issue records issue of material from a warehouse based on the material request. Material request is the reference document for the creation and maintenance of the inventory issue transaction. You can modify the item details, material request details, department/organizational unit to which the items are issued and the storage address of the warehouse. The inventory issue transaction can be authorized only if the user has the requisite permission.
When materials are issued based on MR for which Proposal is given then , on authorization of the inventory issue, the proportionate committed amount would be reduced and the liability value based on Inventory Issue Value would be increased for the Asset Proposal Number. For issue raised against a MR A/c usage cannot be modified and the same will be derived based on the Asset Proposal number in Issue. However changes to CC usages can be done.
Select the “Edit Inventory Issue” link at the top of the “Select Inventory Issue” page.
The “Edit Inventory Issue” page appears.
The system displays the following:
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Status |
The status of the inventory issue transaction. |
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Transaction No. |
The number identifying the transaction. |
Enter the following if you want to modify the data:
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Transaction Date |
The date on which the transaction took place.(Date Format) |
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Warehouse Code |
The unique code of the warehouse from which the item is issued. (Alphanumeric, 10) |
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Help facility available. |
The system displays the following:
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Warehouse Desc. |
A textual description of the warehouse . |
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Zoom facility available |
Enter the following if required:
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Consumption Point |
Use the drop-down list box to select the department/organizational unit to which the items are issued from the warehouse. |
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Material Request No. |
The unique number identifying the material request.(Alphanumeric, 18) |
The system displays the following:
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Posting FB |
The finance book to which the consumption account will be posted. |
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Issue Type |
The type of the inventory issue transaction. The inventory issue will be of type “Capital” or “General” depending on whether the material request is of type “Capital” or “General”. |
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Requester |
The unique code identifying the employee who belongs to the cost center, which has requested for the issue of items from the warehouse. This field is optional. |
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Requester Name |
The name of the employee in the cost center, who raises the material request for issue of items. |
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Issue Tolerance (+%) |
The tolerance percentage over and above the MR requested quantity up to which items can be issued from the warehouse. |
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Proposal No. |
The number identifying the proposal. |
Note: Material Request created based on a proposal id does not require A/c Usage since the account code will be derived based on the CWIP (Capital Work in Progress Account) mapped to the Asset class of the Proposal. Inventory issue can be raised referring the MR which in turn can be fetched as a Capital document in "Asset Capitalization" for capitalizing the items.
Click the “Get Material Request Details” pushbutton to retrieve the details of the material request if required In case you have not modified any detail in the header, there is no need to click on “Get Ref. Doc. Details ”push button to get the details in the multiline.
The system displays the following in the “Reason For Return” group box if the transaction status is “Returned”:
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Reason Code |
The code identifying the reason for returning the inventory issue transaction. |
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Reason Desc. |
A textual description of the reason. |
Click the “Default Storage Details” pushbutton to retrieve the default values.
The system displays the following in the “Project Details” group box.
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Created at |
Indicates the organization unit in which the details are posted. |
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Project Code |
A unique code identifying the project. |
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Project Description |
The detailed description of the project. |
Note: The “Project Details” group box is visible only when the “Material Request” is associated to a “Project Code”.
Enter the following in the “Item Information” multiline:
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Item Code |
The unique code identifying the item.(Alphanumeric, 32) |
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Data hyperlink available. |
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Variant Code |
Variant code of the item.(Alphanumeric, 8) |
The system displays the following in the “Item Information” multiline:
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Item Variant Desc. |
A textual description of the item variant. |
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Zoom facility available |
Enter the following in the “Item Information” multiline:
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Transaction UOM |
The unit of measurement of the item issued from the warehouse. (Alphanumeric, 18) |
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Help facility available. |
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Pending MR Qty. |
The number of units of the item that is pending against the previously authorized quantity for issue specified in the material request. When the issue quantity is zero, the pending quantity is equal to the authorized quantity. When the issue quantity is greater than zero, the pending quantity is calculated by subtracting the authorized quantity from issue quantity. |
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Issue Qty. |
The number of units of the item that is issued (Decimal). Mandatory. Ensure that the number entered in this field is greater than zero. The issue quantity cannot be greater than the sum of pending quantity and issue tolerance quantity. |
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Stock Status |
The stock status of the item issued. Stock status is carried over from Material request. What ever status is asked in MR, same status is to be used in the inventory issue for each item. |
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Zone |
The number identifying the zone in which the item is be stored in the warehouse (Alphanumeric, 10). This zone number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component. Leave this field blank if the warehouse is of “Free” warehouse type. |
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Help facility available. |
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Bin |
The number identifying the bin in which the item is stored (Alphanumeric, 10). This bin number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component. Leave this field blank if the zone is of “Free” zone type. |
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Help facility available |
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Lot No. |
The unique number identifying the lot in the warehouse..(Alphanumeric, 10) |
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Help facility available. |
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Sub Lot No. |
The number identifying the sub-lot under the lot.(Alphanumeric, 10) |
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Help facility available. |
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Starting Serial No. |
The starting serial number of the item that is to be to be issued.(Alphanumeric, 28) |
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Help facility available. |
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Ending Serial No. |
The ending serial number of the item that is to be to be issued.(Alphanumeric, 28) |
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Help facility available. |
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Usage For A/C Code |
Use the drop-down list box to select the account code usage to get the account code from ARD. All the account code usages defined for the “MR/Inventory Issue” transaction type in the “Account Rule Definition” component will be displayed here. |
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Usage For CC |
Use the drop-down list box to select the cost center usage for the inventory issue transaction to get the cost center. All the cost center usage defined for the “IMR / Inventory Issue” transaction type in the “Cost Center Rule Definition” component will be displayed here. |
Note * There is a system parameter at OU level which governs whether account related details can be modified in inventory issue or not. If it is no, then you can not select any usage for account code or cost center in this activity and vice versa. Similar treatment is for analysis and sub analysis codes
The system displays the following in the “Item Information” multiline:
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MR Line No. |
The line number of the material request. |
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Available Qty. |
The total quantity (physical quantity) of the particular item available in the warehouse is displayed. |
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Kit Code |
The unique code identifying the kit, which is a combination of a number of items, grouped together. Items of different item/variant combination can be grouped under a single kit. Kit code will be displayed if the item code is of type kit and all items that are defined for a kit code will be displayed under the heading item code. Issue tolerance is not applicable to item codes in a kit. |
Modify the following field if required:
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Alternate Qty |
The alternate quantity for a catchweight item. (Integer).This quantity is fetched on entering the Issue Qty. |
The system displays the following in the “Item Information” multiline:
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Alternate UOM |
The alternate unit of measurement for a catchweight item. |
Check the “Select” column in the multiline to select the transaction for viewing item details, lot information, serial number information, financial information, Inquiring warehouse stock, disposition review and attaching notes.
Click the “Edit Inventory Issue” pushbutton to modify the inventory issue transaction.
Click the “Delete Inventory Issue” pushbutton to delete the inventory issue transaction.
Click the “Edit And Authorize Inventory Issue” pushbutton to modify and authorize the inventory issue transaction.
The system displays the following:
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Created By |
The login id of the person who created the inventory issue transaction. |
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Created Date |
The date on which the inventory issue transaction is created. |
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Last Modified By |
The login id of the user who lastly modified the inventory issue transaction. |
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Last Modified Date |
The date on which the inventory issue transaction was last modified. |
To proceed, carry out the following
Select the “View Item Details” link at the bottom of the page to view details of items.
Select the “View Lot Details” link at the bottom of the page to view the lot related information.
Select the “View Serial Details” link at the bottom of the page to view the serial number information.
Select “Financial Information” link at the bottom of the page to view the financial information for the inventory issue transaction.
Select the “Specify Receipt Document Mapping” link at the bottom of the page to map the quantity of items to the goods receipt document.
Select “Attach Notes” link at the bottom of the page to attach notes for the inventory issue transaction.
Select “Stock Status Review” link at the bottom of the page to inquire the warehouse information.
Select “Disposition Review” link at the bottom of the page to review the dispositionable stock.
Select “View Item Substitute” link at the bottom of the page to view the item substitutes.
Select “View Warehouse Details” link at the bottom of the page to view storage information.
Select the “Tax Calculation Summary” link at the bottom of the page to edit the tax calculation details.
