Usage Log
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Select the “Equipment Log No.” data hyperlink in “Select Usage Log page”.
Select the “Plan No.” data hyperlink in “Select Usage Log” page.
The "Usage Log” page appears.
Note: 
Clicking this icon available near certain fields takes you to the help page of the respective field.
The system displays the status of the usage log.
The system displays the following details in the “Resource Details” group box.
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Usage Log No. |
A unique number identifying the usage log. |
Enter the following details in the “Equipment Details” group box:
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Usage Log Date |
The date on which the usage log was created. This date should be less than or equal to the system date. |
The system displays the following details in the “Equipment Details” group box.
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Reference Plan No. |
A unique number identifying the Equipment Log’s reference Planning Number. |
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Plan Line No. |
A unique number identifying the Equipment Log’s reference Planning Line No. |
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Usage Location |
The location where the Equipment was used. |
Enter the following details in the “Equipment Details” group box:
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Resource No. |
A unique number identifying the resource. |
The system displays the following details in the “Equipment Details” group box.
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Resource Type |
Indicates the resource type defined in the “Maintain Codes” activity. |
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Resource Nature |
The resource nature. The resource nature can be “Owned”, “Leased” or “Hired”. |
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Operated By |
The name of the person who operates the equipment. |
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Fuel By |
The equipments fuel provider details. |
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Maintenance By |
Indicates whether the equipment is maintained by “Self” or “Supplier”. |
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Required From Date |
The date from which the equipment is requested. |
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Required To Date |
The date until which the equipment is requested. |
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Hired From |
The name of the supplier from whom the equipment is requested. |
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Hire Valid Until |
The date until which the equipment request is valid. |
The system displays the following details in the “Charge Details” group box.
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Daily Std. Hours |
Daily standard usage hours of the equipment |
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Hire Rate/Hour |
The equipment hire rate per hour. |
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Overtime Rate/Hour |
The equipment overtime rate per hour. |
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Deduction Rate/Hour |
The equipments deduction rate per hour. |
Select the following field from the “Charge Details” group box:
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Mode |
Use the drop-down list box to select the mode for recording the equipments usage and breakdown details. The combo is loaded with “Usage” and “Breakdown”. The system displays “Usage” by default on launch of the page. |
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Frequency |
The frequency of the billing. The frequency can be “Daily”, “Hourly” and “Monthly”. |
When the Mode is Usage
Enter the following details in the multiline:
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Date |
The date on which the equipment was put into operation. |
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From Time |
The start time at which the equipment was put into operation. |
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To Time |
The end time at which the equipment operation was stopped. |
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Total Duration (Hrs) |
The difference between “From Time” and “To Time”. |
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Odometer Reading From |
The starting reading on the odometer from which the equipment was put into operation. |
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Odometer Reading To |
The ending reading on the odometer until which the equipment was put into operation. |
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Operator Code |
A unique code identifying the person who operates the equipment. |
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Operator Name |
The name of the operator. |
When the Mode is Breakdown
Enter the following details in the multiline:
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Reason Code |
A unique code identifying the equipment breakdown reason. |
The system displays the following details in the multiline.
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Reason Description |
The detailed description of the reason. |
Enter the following details in the multiline:
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Charge To |
Use the drop-down list box to select whether the company or the supplier has to be charged for the equipment breakdown. The combo is loaded with “Company” and “Supplier. The system displays “Company” by default on launch of the page. |
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Remarks |
Any remarks pertaining to the equipment breakdown. |
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Project Code |
A unique code identifying the project. |
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Project OU |
Use the drop-down list box to select the project organization unit. |
Enter the following details in the “Incident Details” multiline:
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Expense Type |
Use the drop-down list box to select the expense type applicable for the incident. The combo is loaded with the active values defined for the Code Type – Expense Type in Maintain Codes activity. |
The system displays the following details in the “Incident Details” multiline.
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Expense Description |
The detailed description of the expense. |
Enter the following details in the “Incident Details” multiline:
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Expense Incurred |
The incident expense amount. |
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Currency |
The currency for the specified expense. |
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Date |
The date on which the incident expense incurred. |
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Time |
The time at which the incident happened. |
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Remarks |
Any remarks pertaining to the incident. |
The system displays the following details
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Total Usage Payment |
The equipment’s total usage payment. |
Note:
1. Assumption: Overtime is zero
Total Usage Payment = No. of Days * Daily Std. Hours * Hire Rate / Hour
2. Assumption: Overtime is Non-zero.
Total Usage Payment = (No. of Days * Daily Std. Hours * Hire Rate / Hour) + (Overtime Hours*Overtime Rate / Hour)
3. Assumption: Overtime is zero and the Total used hours is less than the Daily Std. Hours.
Total Usage Payment -= No. of Days * (Daily Std. Hrs*Hire Rate / Hour)
When the Mode is Breakdown
Enter the following details:
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Total Deduction Amount |
Total Duration Value on date (daily basis) * Deduction Rate / Hour |
The system displays the following details.
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Total Payment Due |
The difference between the Total Usage Payment and Total Deduction Amount. |
Click the “Maintain” pushbutton.
The system creates Equipment Log Number in “Fresh” status based on the Numbering Series.
Click the “Confirm” pushbutton.
The system creates the Purchase Release Slip (PRS) in authorized status and updates the Equipment Log Number status as “Confirmed”.
Note: Only “Fresh” status of the Equipment Log Number can be confirmed.
When the “Frequency” is “Monthly”
The system updates the Equipment Log status as “Closed” and Purchase Release Slip (PRS) will not be generated.
Click the “Delete” pushbutton.
The system updates the Equipment Log Number status as “Deleted”.
Note: Only “Fresh” status of the Equipment Log Number can be “Deleted”.
Purchase Release Slip (PRS) Auto Creation Logic
Hourly Basis
Based on the equipment's usage hours (standard usage hours) the system generates the PRS
Daily Basis
PRS will be generated for distinct dates on which the equipment was used.
For the same date another PRS cannot be generated.
Monthly Basis
Month wise PRS is generated.
Only one PRS will be generated for a month.
Month overlapping is blocked.
For Example,
PRS is generated from 1/12/2012 to 15/12/2012.
PRS cannot be raised for 16/12/2012 to 31/12/2012.
The system will allow to save and confirm the log from 16/12/2012 to 2/1/2013.
To proceed, carry out the following
Select the “Cost Center Mapping” link at the bottom of the page to map the cost center.
Select the "Attach Notes" link at the bottom of the page to attach any notes.
Select the "Advance Release" link to launch the advance release page.
Select the “Bulk Closure of Log” link at the bottom of the page to bulk close the logs.
The system displays the following details in the "Data History" group box.
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Created By |
The name of the user who created the details. |
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Created Date |
The date on which the details were created. |
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Modified By |
The name of the person who modified the details. |
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Modified Date |
The date on which the details were modified. |
