Damages and Deviations

This page helps you to record the damages and deviations, if any that may have occurred during the trip. Damages are identified during unloading the commodity. The identified damages are recorded as a damage code and deduction amount if any is also captured.

Any deviation with respect to the planned duration/distance /expense is displayed against the respective activity. Total amount for all the deviations together can be specified.

Select the “Damages and Deviations.” hyperlink in the “Trip Log Details” page.

The “Damages and Deviations.” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

The system displays the following details in the header.

Trip No.	A unique number identifying the trip for which you wish to record the damage and deviation details.
Trip Date	The date on which the trip was created.
Trip Status	The trip status. The status can be “Closure” or “In Progress”.

The system displays the following details in the “Damage Details” multiline.

Item Sr. No.

Indicates the damaged item serial number identified during unloading job order.

Enter the following details in the “Damage Details” multiline:

Damage Code

A unique code identifying the damage.

The system displays the following details in the “Damage Details” multiline.

Damage Description

The detailed description of the damage.

Enter the following details in the “Damage Details” multiline:

Person Responsible	The name of the person who is responsible for the damage.
Transporter Payment	Use the drop-down list box to select the transporter payment to claim the damages during the unloading job order if any. The combo is loaded with “Deduct” and “None”. The system displays “None” by default on launch of the page.
Deduction Amount	The amount that has to be deducted.
NCR No.	A unique number identifying the non-compliance report.
Remarks	Any remarks pertaining to the damage.

The system displays the following details in the “Deviation Details” multiline.

Sequence No.	A unique number identifying the activity sequence.
Activity	Indicates the activity associated with the deviation.
Location	Indicates the location associated with the deviation.
Duration Deviation (Hrs)	Deviation in time duration.
Distance Deviation(Kms)	Deviation in distance.
Expense Deviation	Deviation in expense.

Note: Deviations values displayed are calculated as the difference between the Actual and Planned without considering the tolerance limit.

Enter the following details in the “Deviation Details” multiline:

Reason Code

A unique code identifying the deviation reason code.

The system displays the following details in the “Deviation Details” multiline.

Reason Description

The detailed description of the deviation.

Enter the following details in the “Deviation Details” multiline:

Person Responsible	The employee responsible for the deviation.
Supplier Payment	Use the drop-down list box to select the supplier payment to claim the deviation amount for a trip. The combo is loaded with “Add”, “Deduct” and “None”. The system displays “None” by default on launch of the page.
Total Amount	The total deviation amount.
Deviation Remarks	Any remarks pertaining to the deviation.

Click the “Save” pushbutton to save the details.