Trip Log Details
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Select the “Trip No.” hyperlink in the “Search Results” multiline.
The “Trip Log Details.” page appears.
Note: 
Clicking this icon available near certain fields takes you to the help page of the respective field.
The system displays the following details Tab)”
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Status |
The status of the trip log. The status can be “Fresh”, “In Progress”, “Short Closed”, “Closed” or “Deleted”. |
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Trip No |
A unique number identifying the trip for which you wish to record the details. |
Enter the following details in the “Trip Log” group box:
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Driver Code |
A unique code identifying the driver. |
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Driver Name |
The name of the driver. |
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Trip Date |
The date on which the trip was created. This date should be equal to or greater than the Trip Plan Date. This date should not be greater than the system date. |
The system displays the following details in the “Trip Log” group box.
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Transaction Type |
Indicates the Transaction Type of the log. The transaction type can be “Trip Basis” or “Vehicle Basis”. |
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Route No. |
A unique number identifying the route. |
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Source |
The source location of the trip. |
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Destination |
The destination location of the trip. |
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Vehicle No. |
A unique number identifying the vehicle associated with the trip. |
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Vehicle Type |
The vehicle type associated with the trip. |
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No. of Trailers |
Indicates the number of trailers attached to the vehicle. |
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Reference Document No. |
A unique number identifying the reference document no. . |
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Reference Document Type |
Type of the reference document. |
Enter the following details in the “Trip Log ” group box:
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Remarks |
Any remarks pertaining to the trip log. |
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Project OU |
Use the drop-down list box to select the Project Organization Unit against which you wish to record the trip actual details. The combo is loaded with the OU’s where the Project Definition is deployed for the organization. The system displays “Blank” by default on launch of the page. |
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Project Code |
A unique code identifying the project code for which you wish to record the trip actuals. The Project Code should be in “Approved” or “Revised” status. |
The system displays the following details in the “Trip Log (Tab)” group box.
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Project Description |
The detailed description of the project. |
Enter the following details in the “Short Close” group box:
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Closure Sequence No. |
Use the drop-down list box to select the closure sequence number to shortclose the activity. The comb is loaded with the activity serial number. |
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Closure Reason |
The reason for short closing the trip. |
The system displays the following details in the “Short Close” group box.
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Description |
The detailed description of the closure. |
The system displays the following details in the “Activity Details” multiline.
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S. No. |
The activity serial number. |
Enter the following details in the “Activity Details” multiline:
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Activity Code |
A unique code identifying the activity defined in the Trip Plan. |
The system displays the following details in the “Activity Details” multiline.
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Activity Description |
The detailed description of the activity. |
Enter the following details in the “Activity Details” multiline:
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Location |
The location where the activity is performed. . |
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Location Type |
Use the drop-down list box to select the location type, where the activity will be performed. The combo is loaded with all the active location types defined in the “Maintain Codes” activity. The system displays “Blank” by default on launch of the page. |
The system displays the following details in the “Activity Details” multiline.
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Planned Date |
The planned date of the activity. |
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Planned Time |
The planned time of the activity. |
Enter the following details in the “Activity Details” multiline:
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Actual Date |
The date on which the activity took place. |
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Actual Time |
The time at which the activity took place. |
The system displays the following details in the “Activity Details” multiline.
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Standard Duration (Hrs) |
The standard duration of the activity. |
Enter the following details in the “Activity Details” multiline:
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Actual Duration (Hrs) |
The actual duration of the activity. |
The system displays the following details in the “Activity Details” multiline.
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Standard Distance (KMS) |
The standard distance of the activity. |
Enter the following details in the “Activity Details” multiline:
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Actual Distance (KMS) |
The actual distance of the activity. |
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Remarks |
Any remarks pertaining to the activity. |
The system displays the following details in the “Activity Details” multiline.
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Activity Type |
The type of the activity. The activity type can be “User Defined” or “Pre Defined”. |
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Planned Expense |
The planned expense of the activity. |
Enter the following details in the “Activity Details” multiline:
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Currency |
Use the drop-down list box to select the currency. The combo is loaded with all the currencies mapped for the login company. The system displays the base currency set as default. |
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Actual Expense |
The actual expense of the activity. |
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Expense Type |
Use the drop-down list box to select the expense type of the activity. The combo is loaded with all the active expense type defined in the “Maintain Codes”. |
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Purpose |
The purpose of the activity. |
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Odometer Reading |
The kilometer traversed by a vehicle as updated from the actual activity. |
The system displays the following details in the “Summary” group box.
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Planned Distance (KMS) |
The sum of planned distance of the activities. |
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Actual Distance (KMS) |
The sum of actual distance of the activities. |
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Planned Duration |
The sum of planned duration of the activities. |
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Actual Duration |
The sum of actual duration of the activities. |
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Planned Expense |
The sum of planned expense of the activities. |
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Actual Expense |
The sum of actual expense of the activities. |
Click the “Maintain” pushbutton.
The system saves the details. The Trip number is updated to ‘In Progress” status when any one activity is updated with Actual details.
Click the “Confirm” pushbutton.
The system updates the Trip Log status as “Closed”.
Note: Only the “In Progress” status of the Trip Number can be Closed.
The system computes and displays the values in the “Summary” group box.
If the Trip No. has Blanket Purchase Order reference, the system auto creates the Purchase Release Slip in “Authorized” status, for hired vehicles.
Click the “Delete” pushbutton.
The system deletes the Trip Number and updates the status as “Deleted”.
Note: Only “Fresh” status of the Trip Number can be deleted.
To Short Close the Trip Number
Select the Closure Sequence Number from the “Short Close” group box.
Specify the Closure Reason.
Click “Confirm” pushbutton.
The system updates the Trip Number status to “Short Closed”.
Note: The preceding sequence number should be updated with the actual information.
Only “In Progress”, status of the Trip Number can be Short Closed.
To proceed, carry out the following
Select the “Damages and Deviations” link at the bottom of the page to specify the damage and deviation details.
Select the “Cost Center Mapping” link at the bottom of the page to map the cost center.
Select the "Permits and Restrictions" link at the bottom of the page to specify the vehicle permits and restrictions.
Select the "Advance Release" link at the bottom of the page to launch the advance release page.
Select the “Bulk Closure of Log” link at the bottom of the page to bulk close the logs.
The system displays the following details in the “Data History” group box.
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Created By |
The name of the person who created the trip log details. |
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Created Date |
The date on which the trip log was created. |
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Modified By |
The name of the person who modified the trip log details. |
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Modified Date |
The date on which the trip log details were modified. |
