Specify Process Details

Specify Process Details– An Overview

You can launch this Specify Process Details page from two hyperlinks

Select the “Job Order” link at the bottom of “Job Order” page.

The “Specify Process Details” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

This activity allows you to identify the serial number of the item to be loaded and the actual location (ie) Zone/Bin from where it has to be taken for loading on to the vehicle. Loading commencement Date/time and completion Date/time can be recorded. Once the loading is completed, tally process will commence.

The system displays the following.

Order Type	The type of job order. It can either be Loading / Unloading.
Status	The status of the job order.
Job Order No.	The number identifying the job order.
Job Order Date	The date on which the job order is generated.
Trip No.	A unique number identifying the trip.
Trip Date	The date on which the trip is planned.
Vehicle No.	A unique number identifying the vehicle.
From Location	The origin location from where the items must be loaded.
To Location	The destination location where the items to be unloaded.
Shipping Warehouse	The code identifying the warehouse at the shipping location from where the items must be loaded.
Receiving Warehouse	The code identifying the warehouse at the receiving location.
Target Date	The target date for Loading/Unloading of items.
Target Time	The target time for Loading/Unloading of items.
Commencement Date	The date on which the Loading/Unloading started.
Commencement Time	The time at which the Loading/Unloading started.
Standard Duration (HRS)	The standard duration taken for performing the job.
Completion Date	The date on which the Loading/Unloading completed.
Completion Time	The time at which the Loading/Unloading completed.
Actual Duration (HRS)	The actual duration for completing the Loading/Unloading job.
Remarks	Any remarks or comments about the job order details.
Loading / Unloading Freeze	Check this box to freeze the loading or unloading job order.
Remarks	Any remarks or comments about the job order or tally sheet details.
Reloading	Check this box to reload the job order.
Line No.	Use the drop-down list box to select the number of the line item.
Item Code	The code identifying the item.
Variant Code	The code identifying the item variant.
Stock Status	The status of the item .
Planned Qty	The planned quantity of the item to be loaded.
Actual Qty	The actual quantity of the item loaded.

The system displays the following in the multiline.

Line No.

The line number of the job order.

Enter the following field details in the multiline:

Item Sr.No.

The serial number of the item that has to be loaded /unloaded.

The system displays the following in the multiline.

Lot No.	The lot number of the item.
Item Code	The code identifying the item.
Item Description	The description of the item.
Variant Code	The code identifying the variant of the item.
Order Quantity	The order quantity of the item to be loaded / unloaded.
Weight (Tons)	The weight of the item in tons.
Volume (M^3)	The volume of the item in cubic meter.

Enter the following field details in the multiline:

Zone	The code identifying the zone within the warehouse.
Bin	The code identifying the bin within the zone.

Select the following details from the multiline:

Out Of Sequence

Use the drop-down list box to indicate whether the items sent as per the request. The combo is loaded with “No” and “Yes”. The system displays “No” by default on launch of the page.

Enter the following field details in the multiline:

Permission From	The name of the authority who confirms or rejects the loading or unloading a job order.
Permission Date	The date on which the permission is obtained for job order.

Click the “Save” pushbutton to save the job order details.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to specify the note details.
Select the “Specify Checklist” link at the bottom of the page to specify the checklist details.

The system displays the following details in the “Data History” group box.

Modified By	The login ID of the user who modified the job order details.
Modified Date	The date on which the job order details were modified.

Status Transition

Loading cycle

Draft à Loading In progress à Loading completed

Loading cycle with Reloading

Draft à Loading In progress à Loading completed

Unloading cycle

Draft à Unloading In progress à Unloading completed

Specify Process Details

Select the “Tally Sheet Details” link at the bottom of “Job Order” page.

The “Specify Process Details” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

By taking the ‘Tally Sheet Details’ link, the tally process can be recorded. Tally commencement Date/time and completion Date/time can also be recorded. In this process, one checks for the loading condition. If required, reloading can also be initiated, if the loading is not found satisfactory. Once the Tally process is completed, the job order details can be confirmed.

The system displays the following.

Order Type	The type of job order. It can either be Loading / Unloading.
Status	The status of the job order.
Job Order No.	The number identifying the job order.
Job Order Date	The date on which the job order is generated.
Trip No.	A unique number identifying the trip.
Trip Date	The date on which the trip is planned.
Vehicle No.	A unique number identifying the vehicle.
From Location	The origin location from where the items must be loaded.
To Location	The destination location where the items to be unloaded.
Shipping Warehouse	The code identifying the warehouse at the shipping location from where the items must be loaded.
Receiving Warehouse	The code identifying the warehouse at the receiving location.
Target Date	The target date for Loading/Unloading of items.
Target Time	The target time for Loading/Unloading of items.
Commencement Date	The date on which the tally process commenced.
Commencement Time	The time at which the tally process started.
Standard Duration (HRS)	The standard duration taken for performing the job.
Completion Date	The date on which the tally process completed.
Completion Time	The time at which the tally process completed.
Actual Duration (HRS)	The actual duration for completing the tally process.
Remarks	Any remarks or comments about the tally sheet details.
Loading / Unloading Freeze	Indicates whether the loading or unloading job order frozen.
Remarks	Any remarks or comments about the tally sheet details.
Reloading	Check this box to reload the job order.
Line No.	Use the drop-down list box to select the number of the line item.
Item Code	The code identifying the item.
Variant Code	The code identifying the item variant.
Stock Status	The status of the item.
Planned Qty	The planned quantity of the item to be loaded.
Actual Qty	The actual quantity of the item loaded.

The system displays the following in the multiline.

Line No.

The line number of the job order.

Enter the following field details in the multiline:

Item Sr.No.

The serial number of the item that has to be loaded /unloaded.

The system displays the following in the multiline.

Lot No.	The lot number of the item.
Item Code	The code identifying the item.
Item Description	The description of the item.
Variant Code	The code identifying the variant of the item.
Order Quantity	The order quantity of the item to be loaded / unloaded.
Weight (Tons)	The weight of the item in tons.
Volume (M^3)	The volume of the item in cubic meter.

Enter the following field details in the multiline:

Zone	The code identifying the zone within the warehouse.
Bin	The code identifying the bin within the zone.

Select the following details from the multiline:

Out Of Sequence

Indicates “Yes” or “No” whether the items sent as per the request.

Enter the following field details in the multiline:

Permission From	The name of the authority who confirms or rejects the loading or unloading a job order.
Permission Date	The date on which the permission is obtained for job order.
Loaded Ok	Use the drop-down list to specify whether the item is loaded or not. The combo is loaded with the values “Blank”, “No” and “Yes”.
Secured Ok	Use the drop-down list to specify whether the loaded item is secured or not. The combo is loaded with the values “Blank”, “No” and “Yes”.
Tally By	The name of the person who verified the items.
Remarks	Any additional information or remarks regarding the tally sheet details.

Click the “Save” pushbutton to save the job order details.

The system updates the status as “Tally Confirmed”.

Note: Only when the “Loaded OK” and “Secured OK” are “Yes”, the system updates the status as “Tally Confirmed”. Else the system updates the status as “Tally In Progress”.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to specify the note details.
Select the “Specify Checklist” link at the bottom of the page to specify the checklist details.

The system displays the following details in the “Data History” group box.

Modified By	The login ID of the user who modified the job order details.
Modified Date	The date on which the job order details were modified.

Status Transition

Loading cycle

Tally In Progress à Tally Completed à Confirmed

Loading cycle with Reloading

Tally In Progress à Reload à Loading completed à Tally In Progress à Tally Completed à Confirmed

Unloading cycle

Tally In Progress à Tally Completed à Confirmed