Hold/Release STN - Select Stock Transfer Note

Select Stock Transfer Note

This page allows you to search and select the stock transfer note for releasing or putting it to “Held” status. Tell me more.

Select the “Hold/Release Stock Transfer Note” link under the “Stock Transfer Note” business component.

The “Select Stock Transfer Note” page appears.

Enter the following detail:

STN No.

The number identifying the stock transfer note (Alphanumeric, 18).

Select the “Hold/Release Stock Transfer Note” link provided along side STN No. for holding or releasing the details of the selected stock transfer note.
Enter the following details in the “Search Criteria” group box:

STN No. From	The starting number in the range of stock transfer note numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists all the stock transfer note numbers that are greater than or equal to the value entered here. If this field is left blank and the “To” field is entered, then the system retrieves the stock transfer notes starting from the first stock transfer note number till the stock transfer note number specified in the “To” field.
STN No. To	The ending number in the range of stock transfer note numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the stock transfer note numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “STN No. From” field.
STN Point	The point from where the item specified in the stock transfer note is raised (Alphanumeric, 16).
Order No. From	The starting number in the range of stock transfer order numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists all the stock transfer order numbers that are greater than or equal to the value entered here. If this field is left blank and the “To” field is entered, then the system retrieves the stock transfer orders starting from the first stock transfer order number till the stock transfer order number specified in the “To” field.
Order No. To	The ending number in the range of stock transfer order numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the stock transfer order numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Order No. From” field.
Ordering Point	The point identifying the location from where the stock transfer order was placed or raised (Alphanumeric, 16).
Pack Slip No. From	The starting number in the range of pack slip numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists all the pack slip numbers that are greater than or equal to the value entered here. If this field is left blank and the “To” field is entered, then the system retrieves the pack slips starting from the first pack slip number till the pack slip number specified in the “To” field.
Pack Slip No. To	The ending number in the range of pack slip numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the pack slip numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Pack Slip No From” field.
Shipping Point	The point identifying the location from where the items specified in the stock transfer order are shipped (Alphanumeric, 16).
STN Date From	The starting date in the range of dates from which the pack slip details must be retrieved (Date Format). The value entered in this field must be less than or equal to the system date.
STN Date To	The ending date in the range of dates from which the pack slip details must be retrieved (Date Format). The value entered in this field must be greater or equal than the value entered in the “STN Date From” field.
Receiving Point	The point identifying the location at which the items specified in the stock transfer order are received (Alphanumeric, 16).
Shipping Warehouse Code	The code identifying the warehouse at the shipping location from where the items must be shipped (Alphanumeric, 10).
Receiving Warehouse Code	The code identifying the warehouse at the receiving location where the items are received (Alphanumeric, 10).
Status	Use the drop-down list box to select the status of the stock transfer note. You can select from “Fresh”, “Authorized”, “Held” or “All”.
Item Code	The code identifying the item (Alphanumeric, 32).
Variant Code	The code identifying the item variant (Alphanumeric, 8).
Item Variant Desc.	The description of the item variant (Alphanumeric, 150).

Click the “Search” pushbutton to retrieve the stock transfer note details.

The system displays the following field details in the “Search Results” multiline:

STN No.	The number identifying the stock transfer note.
	Data hyperlink.
STN Date	The date on which the stock transfer note was created.
STN Point	The point from where the item specified in the stock transfer note is raised.
Shipping Point	The point identifying the location from where the items specified in the stock transfer order are shipped.
Receiving Point	The point identifying the location at which the items specified in the stock transfer order are received.
Pack Slip No.	The number identifying the pack slip.
Status	The status of the stock transfer note. It can be “Fresh”, “Held” or “Authorized”.

Enter the following field:

Reason Code	The code identifying the reason for holding or releasing the selected stock transfer note(s) (Alphanumeric, 5) Mandatory. The system checks for the validity and also checks if the status of the code is “Active” for al the selected stock transfer note(s) from the “Category” business component.
	Help facility available.

The system retrieves and displays the description pertaining to the entered reason code for all the selected rows:

Reason

The description of the reason code.

Check the box in the “Select” column of the multiline to select the stock transfer note number.
Click the “Hold” pushbutton to hold the selected stock transfer note(s).

The system ensures that at least one row is entered in the multiline.

The stock transfer note(s) that are in “Fresh” or “Authorized” status can only be put to “Held” status.

The system updates the status of the selected stock transfer note(s) to “Held”.

The system updates the status of the VAT page with the same status as that of the stock transfer note document.

The system stores the login user ID and the system date along with the modified details.

The system saves the stock transfer note number and its associated details.

Click the “Release” pushbutton to release the selected stock transfer note(s).

The system ensures that at least one row is entered in the multiline.

The stock transfer note(s) that are in “Held” status can only be released.

The system updates the status of the selected stock transfer note(s) to “Fresh” if the status of the note prior to “Held” was “Fresh”. It updates the status of the selected stock transfer note(s) to “Authorized” if the status of the note prior to “Held” was “Authorized”.

The system stores the login user ID and the system date along with the modified details.

The system saves the stock transfer note number and its associated details.

To proceed, carry out the following

Select the “Hold/Release Stock Transfer Note” link at the top of the page for holding or releasing the details of the selected stock transfer note.

Select Stock Transfer Note – An overview

The note that is in “Fresh”, “Authorized” or “Held” status is only retrieved for holding or releasing. If the note number is known it can be entered or else you can carry out a search by specifying a range for the note. You can specify the point from where the note was raised, specifying a range for the stock transfer order number, the point from where the order was raised. You can also search by specifying a range for the pack slip number, point from where the items are to be shipped or by specifying a range for the date on which the stock transfer note was created. You can also specify the code that identifies the warehouse from where the goods are to be shipped or received. You can also search by specifying the status of the stock transfer note or by specifying the item details. You can select the stock transfer note that is to be held or released from the multiline.

Multiple holding of the selected stock transfer note(s) is also allowed in this page. The status of the note(s) is updated to “Held” on holding.

Multiple releasing of the selected stock transfer note(s) is also allowed in this page. The status of the selected note(s) is updated to “Fresh” or “Authorized” if the note status prior to “Held” was “Fresh” or “Authorized” respectively on releasing. The system stores the login user ID and the system date along with the modified details. The system saves the note number and its associated details.