Maintain Request for Bank Guarantee

This page allows you to record the request details for raising bank guarantee.

Select the “Maintain Request for Bank Guarantee” activity under the “Bank Guarantee” business component.

The “Maintain Request for Bank Guarantee” page appears.

Enter the following:

Request No.	The unique number identifying the request for bank guarantee (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is set to “Automatic”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.
	Help facility available.
Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Bank Guarantee Request” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.

The system displays the following:

Status

The status of the request number. The status can be Fresh / Deleted / Authorized / Reversed.

Enter the following:

Request Date	The date of the request number.
Project Code	The project code to which the bank guarantee is to be associated.
	Help facility available.
Responsibility	The code identifying the employee who is responsible for the bank guarantee (Alphanumeric, 20).
	Help facility available.

Note: If “Responsibility Details Mandatory” parameter has been set to “Yes” in the “Set Function Parameters” activity, the employee code entered in this field must be a valid one for the organization unit.

Cost Center	The cost center to which the bank guarantee is to be associated.
	Help facility available.

The system displays the following:

Cost Center Description

The description of the cost center to which the bank guarantee is to be associated.

Enter the following:

Responsibility OU

Use the drop-down list box to select the organization unit for which the employees are being defined. All the organization units to which the “Employee Master” business component corresponding to this “Bank Guarantee” business component has been mapped will be available for selection in the ascending order. The system displays “Blank” by default on launch of the page.

Note: The organization units will be available for selection if “Responsibility Details Mandatory” parameter has been set to “Yes” in the “Set Parameters” activity.

Classification	Use the drop-down list box to select the classification, for which you want to create bank guarantee. All the bank guarantee classification types that have been defined in the “Create Quick Code” activity of the “Quick Codes” business component and are in the “Active” status will be available for selection in the ascending order.
Beneficiary Type	Use the drop-down list box to select the type of beneficiary. The combo is loaded with "Customer" option.
Beneficiary Code	The customer code to which the bank guarantee belongs.
	Help facility available.

The system displays the following:

Beneficiary Name

The description of the customer code.

Enter the following:

Address ID	Use the drop-down list box to select the address id of the beneficiary code.
BG Currency	Use the drop-down list box to select the currency of the bank guarantee. All the permitted currencies of the combo is loaded and defaulted with the base currency of the login company.
BG Amount	The requested amount for the bank guarantee in BG currency.
BG Tenure	The duration of the bank guarantee.
	Use the drop-down list box to select the bank guarantee tenure periodicity. All the entities defined in the financial services setup for the entity type BG tenure periodicity is available for selection.
Bank Code	Use the drop-down list box to select the bank code in which the bank guarantee is requested. All the bank codes of the finance book which is mapped for the login user for which the bank guarantee limits specified in Bank Cash Definition component is loaded in the combo.

The system displays the following:

Desc.	The description of the selected bank code.
Exchange Rate	The exchange rate defined for the exchange rate type set in function parameters between the BG currency and the bank code currency by default on launch of the page.

Enter the following:

Reason Code

The reason code for deleting or reversing a bank guarantee request. (Alphanumeric,70) All the reason that has been defined in the “Maintain Reason definition” activity of the “Reason Code Definition” business component and is in the “Active” status will be available for selection in the ascending order and defaulted with blank.

The system displays the following:

Reason Description

The description of the reason code. (Alphanumeric,70)

Enter the following:

Remarks	Any remarks regarding the bank guarantee. (Alphanumeric,4000)
Clauses & Terms	The clauses and terms of the bank guarantee. (Alphanumeric,4000)
Documents	The details of the supporting documents of the bank guarantee. (Alphanumeric,4000)
Special Conditions	The special instructions regarding the bank guarantee. (Alphanumeric,4000)
Margin Money Applicable	Use the drop-down list box to select the applicability of margin money for the bank guarantee. The combo is loaded with “Yes” and “No” and defaulted with “No”.

Note: Finance Book, Pay Date, Payee, Payment Point, Payment Method, Pay Mode, Pay Currency, Margin Money Amount, Voucher Numbering Type and Payment Voucher No. controls will be visible only if the margin money applicability is set to Yes.

Finance Book	The finance book mapped to the bank code in which bank guarantee is requested.
Pay Date	The date on which the margin money payment is to be made (Date Format). Mandatory. The system date is displayed as the default date.
Payee	The name of the person or organization to which the payment is to be made.
Payment Point	Use the drop-down list box to select the organization unit from which the payment has to be made. The system lists all the organization units, which are mapped to the bank guarantee component of the login organizational unit.
Payment Method	Use the drop-down list box to select a method of payment. The system displays “Regular” by default on launch of the page.
Payment Mode	Use the drop-down list box to select the mode in which the payment is to be made to the payee. The system displays the values as defined in the "Bank Definition" business component.
Pay Currency	Use the drop-down list box to select the currency code in which the payment is to be made. The currency mapped to the bank code selected will be available for selection. If the bank code currency is not base currency of the company, then the pay currency also loads the base currency of the company.
Margin Money Amount	The amount to be paid to the payee as margin money.
Voucher Numbering Type	Use the drop-down list box to select the numbering type for the payment point organization unit and the “Sundry Payment Voucher” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.
Payment Voucher No.	The auto generated payment voucher number for the margin money amount.
	Data hyperlink available.

Note: Reversal Date, Remarks for Reversal, Receipt No. and Receipt Voucher Numbering Type controls will be visible only if the margin money applicability is set to Yes and the payment voucher is in paid status.

Reversal Date	The date on which the request for bank guarantee is to be reversed (Date Format).
Remarks for Reversal	The reversal remarks for the request.
Receipt No.	The auto generated sundry receipt for the margin money refund from the bank if the sundry payment voucher is in paid status.
Receipt Voucher Numbering Type	Use the drop-down list box to select the numbering type for the payment point organization unit and the “Sundry Receipt Voucher” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.

Click the “Record Request” pushbutton to create the request number.

The system updates the status of the request number to “Fresh”.

Click the “Authorize Request” pushbutton to authorize the request number.

The system updates the status to “Authorized”.

Click the “Delete Request” pushbutton to delete the request number.
Click the “Reverse Request” pushbutton to reverse the request number.

The system displays the following fields:

Created By	The login ID of the user who created the request number.
Created Date	The date on which the request number is raised.
Modified By	The login ID of the user who modified the request number.
Last Modified Date	The date on which the request number is last modified.

To proceed, carry out the following

Select the “Record Request Based Bank Guarantee” link at the bottom of the page to create bank guarantee based on requests.
Select the “View Request for Bank Guarantee” link at the bottom of the page to view the request for bank guarantee.

Prerequisites

4 Finance book must be defined in the “Create Finance Book” activity of the “Organization Set Up” business component

4 The bank code must be defined in the “Create Bank” activity of the “Bank Cash Definition” business component

4 Account rule definition for the bank code

4 Guarantee limits to be specified for the bank code

4 Classification to be defined in the “Quick Codes”