Assign Accounts for Clearing

This activity allows you to assign the account codes for clearing with / without tolerance groups.

Select the “Assign Accounts for Clearing” activity under the “Clearing” business component.

The “Assign Accounts for Clearing” page appears.

Enter the following :

Finance Book

Use the drop down list box to select the finance book to which the clearing account codes have been mapped. If the Assignment of Clearing Accounts Parameter is set to “At company level”, then the combo will be loaded only with “All”. If the parameter value is “At Finance Book, then all the finance books of the Login OU’s company to which the login user has been mapped will be available for selection.

Effective Date

The date from which / up to which the assignment is valid. (Date Format). Mandatory. This date cannot be later than the system date.

Enter the following in the “Search Criteria” group box:

Account Code From	The starting account code in the range of codes identifying the accounts that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the login OU’s company’s chart of accounts ID.
	Help facility available.

Note: The code entered in this field must be before the code entered in the “Account Code To” field.

To	The ending account code in the range of codes identifying the accounts that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field based on the login OU’s company’s chart of accounts ID.
Account Description	The textual description of the account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account codes that have descriptions similar to the value entered here.
Currency	Use the drop-down list box to select the code identifying the currency in which the postings must be made in the account. All the currencies that have been assigned to the company will be available for selection in the ascending order. The system displays the base currency of the company by default on launch of the page.
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” or “Expenses”. The system displays “Blank” by default on launch of the page.
Account Classification	Use the drop-down list box to select the category to which the account that you want to retrieve belongs. You can select from “Balance Sheet”, “Income Statement” or “Retained Earnings”. The system displays “Blank” by default on launch of the page.
Layout Heading	Use the drop down list box to select the Layout or Schedule heading to which the account must be mapped. These Layout headings lead to form the various financial statements for the company. The system displays blank by default on launch of the page.
Revised Layout Heading	Use the drop down list box to select the Revised Layout heading to which the account must be mapped. These Layout headings lead to form the various financial statements for the company. The system displays blank by default on launch of the page.

Note: The “Revised Layout Heading” control will be visible when the base currency of the login company is ‘Indian Rupees’ and the first financial calendar start date with legacy option is “No” before 1.4.2011."

Status

Use the drop-down list box to specify the assignment status of the Account code. It could be Assigned / Unassigned. The system displays Unassigned by default on launch of the page.

Click the “Get Details” pushbutton to retrieve the search results.

Tolerance Group	The tolerance group assigned account codes for reconciliation of clearing account balances.
	Help facility available.

Click the “Default Tolerance Group” pushbutton to default the tolerance group for the selected records in the multiline.

The system displays the following in the Search Results multiline.

Account Code	The code identifying the account for which you want to assign the tolerance group details.
Description	The textual description of the account code.
Currency	The code identifying the currency in which the postings will be made in the account.

Enter the following in the multiline:

Tolerance Group	The tolerance group assigned account codes for reconciliation of clearing account balances.
	Help facility available.

The system displays the following in the search results multiline.

Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Account Classification	The category in which the account is classified. It could be “Balance Sheet”, “Income Statement” or “Retained Earnings”.
Layout /Schedule Heading	The layout / schedule heading to which the account has been mapped to.
Revised Schedule Heading	The Revised Schedule heading to which the account has been mapped to.

Note: The “Revised Schedule Heading” column will be visible when the base currency of the login company is ‘Indian Rupees’ and the first financial calendar start date with legacy option is “No” before 1.4.2011.

Click the “Assign” pushbutton to assign the Account codes for clearing.

The system updates the status of the Account Codes to Assigned with effective from date as given date.

Click the “Unassign” pushbutton to unassign the account codes from clearing.

The system and updates the status to “Unassigned” with effective from date as given date.

To proceed, carry out the following

Select the “View Clearing Accounts” link at the bottom of the page to view the Account codes assigned for clearing.

Prerequisites

Finance book must be defined in the “Create Finance Book” activity of the “Organization Set Up” business component.
Account Codes must have been created and attached to Finance Book.