Viewing transfer note

This page allows you to view the transfer note details before amending the payment information details. You can view the details like the number identifying the document, the type of the document, status of the transfer note, date on which the documents were raised, the code identifying the customer, the name of the customer and the code identifying the finance book. In case there is any exchange variance, then the currency variance information like the cost center, the analysis and the sub analysis details can be viewed. If there is any partial transfer of the balance, then the reference document details can also be viewed.

Select the “Amend Payment Information” link available in the “Select Transfer Note” page.

The “View Transfer Note” page appears.

The system displays the following.

Workflow Status

The status of the document as per Workflow Applicability.

The system displays the following fields:

Doc. No.	The number identifying the document whose payment information is to be amended.
Doc. Type	The type of the document, which could be invoices, prepayment voucher or the deposits.
Status	The status of the transfer note. It could be “Draft” or “Fresh”.
Doc. Date	The date on which the documents were raised.
Customer Code	The code identifying the customer.
Customer Name	The customer name.
Currency	The currency in which the transfer is made.
Exchange Rate	The exchange rate of the currency.
Account Code	The code identifying the account.
Finance Book	The code identifying the finance book in which the transfer details are posted.
Comments	Any remarks pertaining to the transfer of balance.
	Zoom facility available

The system displays the following fields in the “Currency Variance Information” group box:

Note: The system displays the following details only if there is any exchange rate variance.

CC	The cost center to which the transfer amount must be posted.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Sub Analysis Code	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.

The system displays the following in the “Project Information” group box.

Project OU	The organization unit in which the Project Code has been created.
Project /Sub-Project Code	The code Identifying the Project /Sub-project to which the transaction is associated.
Project /Sub-Project Description	The description of the project / sub-project.

The system displays the following fields in the “Document Reference” group box:

Reference Document No.	The Reference Transfer Credit Note number will be displayed here.
Document Type	The document type of the Reference Document.
Account Code	The Customer Account code for the reference document.
Finance Book	The Finance Book of the Reference Document.
Customer Code	The code identifying the customer.
Currency	The Currency in which the Reference Document has been generated.

The system displays the following fields:

Created By	The login ID of the user who raised the transfer note.
Created Date	The date on which the transfer note was created.
Last Modified By	The login ID of the user who last modified the payment information.
Last Modified Date	The date on which the payment information for the transfer note was modified last.

To proceed, carry out the following

If electronic pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view or modify the payment schedule.
If electronic pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view or modify the payment information for the transfer note.
Select the “Accounting Information” link at the bottom of the page to view the accounting information for the transaction.
Select the “Attach Notes” link at the bottom of the page to add notes.