Viewing transfer note

This page allows you to view the transfer note details. You can view the details like the number identifying the document, the type of the document, status of the transfer note, date on which the documents were raised, the code identifying the customer, the name of the customer and the code identifying the finance book. In case there is any exchange variance, then the currency variance information like the cost center, the analysis and the sub analysis details can be viewed. If there is any partial transfer of the balance, then the reference document details can also be viewed. You can also view the invoice details for the selected document.

Select the “View Transfer Note” link available in the “Select Transfer Note” page.

The “View Transfer Note” page appears.

The system displays the following.

Workflow Status

The status of the document as per Workflow Applicability.

The system displays the following:

Doc. No.	The number identifying the document whose payment information is to be amended.
Doc. Type	The type of the document, which could be invoices, prepayment voucher or the deposits.
Status	The status of the transfer note. It could be “Draft”, “Fresh” or “Authorized”.
Doc. Date	The date on which the documents were raised.
Customer Code	The code identifying the customer.
Customer Name	The customer name.
Currency	The currency in which the transfer is made.
Exchange Rate	The exchange rate of the currency.
Account Code	The code identifying the account.
Finance Book	The code identifying the finance book in which the transfer details are posted.
Comments	Any remarks pertaining to the transfer of balance.
	Zoom facility available

The system displays the following in the “Currency Variance Information” group box:

Note: The system displays the following details only if there is any exchange rate variance.

CC	The cost center to which the transfer amount must be posted.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Sub Analysis Code	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.

The system displays the following in the “Project Information” multiline.

Project OU	The organization unit in which the Project Code has been created.
Project /Sub-Project Code	The code Identifying the project /sub-project to which the transaction is associated.
Project /Sub-Project Description	The description of the project / sub-project.

The system displays the following in the “Document Information” multiline:

Doc. Type	The type of the document.
Doc. No.	The number identifying the document.
Customer Registered At	The organization unit to which the “Customer” business component has been mapped.
Doc. Date	The date on which the documents were raised.
Amount	The document amount.

Check the box in the “Select” column of the multiline to mark the documents for viewing their invoice details.

The system displays the following in the “Document Reference” group box:

Reference Document No.	The Reference Transfer Credit/Debit Note number will be displayed here.
Document Type	The document type of the Reference Document.
Account Code	The Customer Account code for the reference document.
Finance Book	The Finance Book of the Reference Document.
Customer Code	The code identifying the customer.
Currency	The Currency in which the Reference Document has been generated.

The system displays the following:

Created By	The login ID of the user who raised the transfer note.
Created Date	The date on which the transfer note was created.
Last Modified By	The login ID of the user who last modified the payment information.
Last Modified Date	The date on which the payment information for the transfer note was modified last.

To proceed, carry out the following

Select the “Account Postings” link at the bottom of the page to view the accounting information of the transaction.
If Electronic pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the payment schedule for the transfer note.
If Electronic pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view the payment information details.
Select the “Order Based Invoice” link at the bottom of the page to view the order based invoice details.
Select the “Direct Invoice” link at the bottom of the page to view the invoice details.
Select the “Customer Payment Voucher” link at the bottom of the page to view the Customer Payment Voucher details.
Select the “Item Based Note” link at the bottom of the page to view the item based note.
Select the “Account Based Note” link at the bottom of the page to view the account based note details.
Select the “Attach Notes” link at the bottom of the page to add notes.
Select the “Customer Receipt” link at the bottom of the page to view the Customer Receipt details.