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This page allows you to specify the details for the line items in the Goods Return Note (GRN). The line items in the GRN are the rejected items that are returned to the supplier. Tell me more
Select the “Specify Return Item Details” at the bottom of the “Create Return Note” page
The system displays the status in the header
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Status |
The status of the return note. It can be “Draft”, “Fresh” or “Frozen”. |
The system displays the following information in the “Return Note Details” group box
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Return Note No. |
The unique code identifying the GRN |
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Date |
The date of creation of the GRN |
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Supplier Code |
The unique code identifying the supplier |
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Name |
The name of suppler |
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Zoom facility available |
Enter the following fields in the “Return Note Details” group box
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Line No. |
Use the drop-down list box to select the line number of item in the GRN. This drop-down lists all the line numbers in the GRN |
The system displays the following information in the “Return Note Details” group box on the selection of the Line number in the “Line No” drop-down list box
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Receipt No. |
The unique code identifying the Receipt Document |
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Receipt Line No. |
The line number of the item in the Receipt Document |
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Item Code |
The unique code identifying the item |
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Variant Code |
The variant of the item |
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Desc. |
The textual description of the item |
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Zoom facility available |
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Return Qty. |
The number of units returned to the supplier |
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Alternate Returned Quantity |
The alternate return quantity for a catchweight item. System throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. If alt Uom does not allow fractions then it is mandatory for alternate quantity to be a whole number. |
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Alternate UOM |
The alternate unit of measurement for a catchweight item. The system throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. |
Enter the following fields in the “Storage Details” multiline. The values are defaulted on the selection of the Line number in the “Line No” drop-down list box
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Warehouse Code |
The unique code identifying the warehouse where the item Is moved (Alphanumeric, 10). This must not be blank if the item is lot controlled or serial controlled and when the item is n the “Rejected” status |
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Help facility available |
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Press <Enter> Key |
Note: The “Warehouse Code” cannot be blank if “Item Code” is lot controlled or serial controlled.
Note: The warehouse details can only be specified for the Post-GR rejection quantity
The system displays the following information in the “Receipt Details” group box
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Zone |
The unique code identifying the zone within the warehouse where the item is moved (Alphanumeric, 10) |
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Help facility available |
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Press <Enter> Key |
Note: The “Zone” cannot be blank if warehouse type is “Normal”
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Bin |
The unique code identifying the bin within the zone where the item is moved (Alphanumeric, 10) |
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Help facility available |
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Press <Enter> Key |
Note: The “Bin” cannot be blank if the type of warehouse is “Normal”
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Lot No. |
The unique number identifying the lot of the item given at the receipt level (Alphanumeric, 18). This must be entered if the item is “Lot Controlled” and this must not be entered if the item is “Serial Controlled” |
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Help facility available |
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Press <Enter> Key |
Note: The “Lot No” cannot be blank if the item is “lot controlled” or “serial controlled”
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Sub Lot No. |
The unique code identifying the sub-lot of the item given at the receipt level (Alphanumeric, 18). This must not be entered if the item is “Serial Controlled” |
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Help facility available |
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Press <Enter> Key |
Note: The “Sub Lot No” must be entered if item code is “serial controlled
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Starting Serial No. |
The starting serial number of the item in the range of serial numbers, if one exists for the lot (Integer) This must be entered if the item is “Serial Controlled” |
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Help facility available |
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Press <Enter> Key |
Note: The “Starting Serial No.” must not be entered if the “item code” is lot controlled.
The “Starting Serial No.” must be entered if the “item code” is serial number controlled
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Ending Serial No. |
The ending serial number of the item in the range of serial numbers, if one exists for the lot (Integer) This must be entered if the item is “Serial Controlled” |
Note: The “Ending Serial No” must not be entered if the “Item Code” is lot controlled
Note: The “Ending Serial No” must be entered if the “Item Code” is serial number controlled
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Quantity |
The number of units rejected and returned. (Integer) |
Note: The “Quantity” must not be blank if the item has return quantity.
The “Quantity” must not be greater than the “Return Qty” of the item
The system displays the following information “Storage Details” multiline
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Supplier Lot No. |
The unique code identifying the lot of item at the supplier end |
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Supplier Sub Lot No. |
The unique code identifying the sub-lot within the lot of item at the supplier end |
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Supplier Serial No. |
The serial number of item |
Click the “Specify Qty. Details” pushbutton to save the quantity details of the GRN
The details pertaining to the items to be returned to the supplier is saved to the GRN
The status of the GRN is set to “Fresh”
Click the “Freeze Return Note” pushbutton to save the quantity details of the return note and approve it for further processing
The details pertaining to the items to be returned to the supplier is saved to the GRN
The status of the GRN is set to “Frozen”
To proceed, carry out the following
Select the “Warehouse Details” link at the bottom of the page to view the warehouse details
Select the “Specify TCD Details” link at the bottom of the page to specify the Tax, Charges and discount for the items returned to the supplier or customer
Select the “Specify Other Tax and Charges Details” link at the bottom of the page to specify the Other Tax and Charges for the items returned to the supplier or customer
Select the “Specify Value Details ” link at the bottom of the page to specify the value details of the items returned to the supplier or customer
Select the “Attach Notes” link at the bottom of the page to attach any additional information to Return Note
Specify Return Item Details – An overview
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This page displays the GRN number, date on which GRN is created, supplier code and name. On giving the GRN line number, the system displays all the item details such as the item code, variant of the item, description of the item, the OU where the item is received, status of the line item, the GR number of the line item, the line number of the item in the GR and number of units of the item returned.
This page allows you to specify the storage details of the items returned such as the warehouse code, zone code, and bin code. You can specify the lot details such as the lot number, sub-lot number, starting serial in the range of serial numbers of the item, ending serial number in the range of serial numbers of the item. The mandatoriness of the rejection details depend upon the value set in the "Rejection details mandatory system parameter
You can freeze the GRN in this page for further processing by clicking the “Freeze” pushbutton provided there are not TCD values attached with the document. On freezing the status of the GRN is set to “Frozen”
