Edit Return Note

This page allows you to modify the existing Goods Return Note (GRN). Tell me more

Select “Return Note No.” link from the Resultant Multiline or enter the Return Note Number at the top of the page and click on “Edit Return Note”

The system displays the “Edit Return Note” page

The system displays the status in the header

Status

The status of the return note. It can be “Draft”, “Fresh” or “Frozen”.

The system displays the following information in the “Item Details” group box

Return Note No.	The unique code identifying the GRN
Date	The date of creation of the GRN
Supplier Code	The unique code identifying the supplier of the GRN
Name	The name of the supplier
	Zoom facility available

Modify the following fields in the “Item Details” group box if required

Return Type	Use the drop-down list box to select the category of the returned item. The combo is loaded with values “CON Rejn”, “GR Rejn” and “WH Rejn”.
Outpass No.	The unique code identifying the Outpass through which the goods are sent (Alphanumeric, 18). This should not be blank
Outpass Date	The date on which the Outpass is created (Date Format) This should not be blank
Remarks	Remarks if any pertaining to the receipt document
	Zoom facility available
Folder	Use the drop-down list box to select the folder of the GRN. The drop-down lists the user-defined values for the “GRN Folder” from the Type Setup Component
Carrier	Use the drop-down list box to select the carrier through which the items need to be transported. The drop-down lists all the user-defined “Carriers” from the “Type Setup” component
Total Debit Note Amount	The consolidated amount for the all the line items to be debited from the supplier account (Integer). It is calculated by specifying the debit note amount for each item in the “Value Details” page

The system displays the following:

Currency

The transaction currency of the GRN

Modify the following fields in the “Item Details” group box if required

Exchange Rate	The Exchange Rate in which the GRN Value is calculated w.r.t. to the Base Currency of the Company,
AC Usage	Use the drop-down list box to specify the Account Usage, which points to an Account Code where the financial postings will be done. The corresponding Account Code for the selected Account Usage would have been defined in the “Account Rule Definition” component in Finance. These account codes are mapped to the finance books that are in turn mapped to the GR OUs of the login OU.
CC Usage	Use the drop down list box to select the code identifying the cost center associated with the sales return. The values are loaded from the “Cost Centre Rule Definition” business component. The system displays “Blank” by default on launch of the page.
Analysis Code	The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5). Analysis code cannot be blank if the item has more than one analysis code. Analysis code should exists and be effective and active on the transaction date
Sub Analysis Code	The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5).
Finance Book	Use the drop-down box to select the finance book for the item. The values are loaded from the “Organization Set Up” business component. The system displays “Blank” by default on launch of the page.

The system displays the following information “Receipt Details” multiline

Line No.

The line number of the item in the GRN

Modify the following fields in the “Receipt Details” multiline if required:

Receipt No.	The unique code identifying the GR
	Help facility available
	Press <Enter> Key
Receipt Line No.	The line number of the item in the GR
	Press <Enter> Key

The system displays the following information in the “Receipt Details” group box

Receipt Date

The date on which the GR is created

Enter the following fields in the “Receipt Details” group box

Item Code	The unique code identifying the item (Alphanumeric, 32) This must not be blank for a line item
	Press <Enter> Key
	Help Facility Available
Variant Code	The variant of the item code (Alphanumeric, 8)
	Press <Enter> Key
UOM	The unit of measurement of the items delivered
	Help facility available
Return Note Qty	The number of units of the line item return (Integer) Mandatory The “Return Note Qty” should not be greater than the Return Qty in Receipt document.
Return Qty	The number of units actually returned to the supplier (Integer). This should not be greater than the “Return Note Qty”
Resupply Qty	The number of units that should be resupplied by the supplier (Integer). This should not be greater than “Post GR Rej Qty”. This can be entered if Receipt No. Is referred.
Debit Note Qty	The number of units whose value is debited from the supplier (Integer)
Unit Rate	The unit rate of the item.
Return Rate	The return rate of the item. (Alphanumeric,28)

The system displays the following information “Receipt Details” group box based on the value entered in the “Receipt No.” field

Debit Note Amount	The amount for the item to be debited from the supplier account.
Pending Return Qty	The number of units which are rejected and not yet returned to the supplier
Description	The textual description pertaining to the rejected item
Received Qty	The number of units received from the supplier
Accepted Qty	The number of units accepted after inspection of the items
Rejected Qty	The number of units rejected after inspection

Enter the following fields in the “Receipt Details” multiline:

Rejection Code	The code identifying the reason for rejecting the goods. Mandatory in the case of Freezing the Goods Return Note.
	Help facility available.

Note: You can also modify the rejection code defaulted from the GR Rejection page.

The system displays the following:

Description

The description of the rejection code.

The system displays the following information “Receipt Details” multiline based on the value entered in the “Receipt No.” field

To date Return Note Qty	The number of units for which a GRN has been sent till date Return Note Qty = GR Rej Qty + Post GR Movement Rej Qty
Ref Doc Created At	The organization unit where the ordering document is created
Ref Doc Type	The type of the ordering document
Ref Doc No.	The unique code identifying the ordering document
Amendment No.	The amendment number of the reference document which represents the last amendment to the reference document
Alternate Quantity	The alternate quantity for a catchweight item. System throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. If alt Uom does not allow fractions then it is mandatory for alt qty to be a whole number.
Alternate UOM	The alternate unit of measurement for a catchweight item. The system throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item.
Project OU	A unique code identifying the organization unit where the project(which is associated with GRN) has been created.
Project Code	A unique code identifying the project associated with the receipt number.
Project Desc.	The detailed description of project.

Click “Edit Return Note” At the bottom of the page to Map the Return Note of the items with Receipt Document

The modifications are saved to the return note

If the Item Code referred is not Lot Controlled or Serial number controlled and “Debit Note qty” is not entered, then the status of the document is set to "Fresh" else the status is set to “Draft”

Click “Edit and Freeze Return Note” At the bottom of the page to Map the return note of the items with Receipt Document and freeze the return note for further processing. This can be done in this page if no taxes and charges are involved for the line items

If the item Code is not Lot controlled or Serial Controlled referred in the Receipt Document the status of the GRN is set to “Frozen”

Click “Print Return Note” to print the details of the rejected items.

To proceed, carry out the following

Select the “View Receipt Document Details” link at the bottom of the page to View the details pertaining the Receipt Document.
Select the “View Item Purchase Information” link at the bottom of the page to View the information pertaining the Purchase.
Select the “Specify Return Item Details” link at the bottom of the page to specify the details of the item returned to the supplier or customer
Select the “Specify TCD Details” link at the bottom of the page to specify the Tax, Charges and discount for the items returned to the supplier or customer
Select the “Specify Other Tax and Charges Details” link at the bottom of the page to specify the Other Tax and Charges for the items returned to the supplier or customer
Select the “Attach Notes” link at the bottom of the page to attach any additional information to Return Note.
Select the “Tax Calculation - Summary” link at the bottom of the page to specify tax calculation details for the items returned to the supplier or customer.
Select the “Update Form Details” link at the bottom of the page to specify the form details of the reference document.

Edit Return Note – An Overview

The rejection of goods is done at two levels. The rejection can be done at the “GR Stage” which means the goods are rejected during the inspection. The rejection can also be done at the “post GR-Movement” which means that the goods are rejected after the GR process is completed. (i.e.) after the movement of the items to the warehouse.

This page allows you to view the GRN number, date, supplier name and code. It allows you to specify the Outpass details such as the Outpass number, Outpass date and the transportation carrier. You can specify the cost incurred on the returned goods either as a consolidate amount for all the items or can be calculated by specifying as individual amount for each line item.

You can freeze the GRN in this page for further processing by clicking the “Freeze” pushbutton provided there are not TCD values attached with the document. On freezing the status of the GRN is set to “Frozen”