View Return Note

This page allows you to view the existing Goods Return Note (GRN). This page allows you to view the GRN number, date, supplier name and code. It allows you to view the Outpass details such as the Outpass number, Outpass date and the transportation carrier.

Select the “View Return Note” in the “Select Return Note” page

The system displays the status in the header

Status

The status of the return note. It can be “Draft”, “Fresh” or “Frozen”.

The system displays the following information in the “Item Details” group box

Return Note No.	The unique code identifying the GRN
Date	The date of creation of the GRN
Supplier Code	The unique code identifying the supplier of the GRN
Name	The name of the supplier
Return Type	The type of returned item
Outpass No.	The unique code identifying the Outpass through which the goods are sent
Outpass Date	The date on which the Outpass is created
Remarks	Remarks if any pertaining to the receipt document
Folder	The classification of the GRN by which the company refers.
Carrier	The carrier through which the items need to be transported.
Total Debit Note Amount	The consolidated amount for the all the line items to debited from the supplier account (Numeric)
Currency	The transaction currency of the GRN
Exchange Rate	The Exchange Rate in which the GRN Value is calculated w.r.t. to the Base Currency of the Company,
AC Usage	The Account Usage, which points to an Account Code where the financial postings will be done.
CC Usage	The code identifying the cost center associated with the sales return.
Analysis Code	The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes.
Sub Analysis Code	The sub analysis code mapped to the analysis code that is used for analysis purpose.
Finance Book	The finance book for the item.

The System displays the following information “Receipt Details” group box

Line No.	The line number of the item in the GRN.
Receipt No.	The unique code identifying the Goods Receipt Document (GR).
	Data hyperlink available
Receipt Line No.	The line number of the item in the GR.
Receipt Date	The creation date of the GR.
Item Code	The unique code identifying the item.
Variant Code	The variant of the item code.
UOM	The unit of measurement of the items delivered.
Return Note Qty	The quantity of items for which a GRN is sent.
Return Qty	The quantity of items actually returned to the supplier.
Resupply Qty	The quantity of items that should be resupplied by the supplier.
Debit Note Qty	The Quantity of items whose value is debited from the supplier account.
Unit Rate	The Unit rate of the item.
Return Rate	The return rate of the item.
Debit Note Amount	The amount for the item to be debited from the supplier account.
Pending Return Qty	The number of units which are rejected and not yet returned to the supplier.
Description	The textual description pertaining to the rejected item.
Received Qty	The number of units received from the supplier.
Accepted Qty	The number of units accepted after inspection of the items.
Rejected Qty	The number of units rejected after inspection.
Rejection Code	The code identifying the reason for rejecting the goods.
Description	The description of the rejection code.
To date Return Note Qty	The number of units for which a GRN has been sent till date. Return Note Qty = GR Rej Qty + Post GR Movement Rej Qty
Ref Doc Created	The organization unit where the ordering document is created.
Ref Doc Type	The type of the ordering document.
Ref Doc No.	The unique code identifying the ordering document.
Amendment No.	The amendment number of the reference document which represents the last amendment to the reference document.
Alternate Quantity	The alternate quantity for a catchweight item.
Alternate UOM	The alternate unit of measurement for a catchweight item.
Project OU	A unique code identifying the organization unit where the project(which is associated with GRN) has been created.
Project Code	A unique code identifying the project associated with the receipt number.
Project Desc.	The detailed description of project.

Click “Print Return Note” to print the details of the rejected items.

To proceed, carry out the following

Select the “View Return Item Details” link at the bottom of the page to view the details of the item returned to the supplier or customer
Select the “View TCD Details” link at the bottom of the page to view the Tax, Charges and discount for the items returned to the supplier or customer

Select the “View Other Tax and Charges Details” link at the bottom of the page to view the Other Tax and Charges for the items returned to the supplier or customer
Select the “Attach Notes” link at the bottom of the page to attach any additional information to Return
Select the “View Tax Calculation - Summary” link at the bottom of the page to view tax calculation details for the items returned to the supplier or customer.
Select the “View Form Details” link at the bottom of the page to view the form details of the reference document.