Specify Delivery Details

This page allows you to specify the delivery details for the items received from the supplier. Tell me more

Select “Specify Delivery Details” link in the “Select Receipt Document ” page.

The “Specify Delivery Details” page appears

The system displays the following in the header

Status

The status of the GR

The system displays the following information in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the receipt document
Type	The type of receipt document. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the receipt document. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No	The unique code identifying the reference document
Date	The date on which the reference document is created
Supplier Code	The unique code identifying the Supplier
Name	The name of the supplier or customer

Modify the following field in the “Receipt Details” group box if required:

Freeze Receipt Date

The date on which the Receipt document is “Frozen” for further processing (Date Format) This cannot be earlier than the Receipt Date

Note: The Freeze Receipt Date must not be earlier than the Receipt Date

Modify the following fields in the “Item Details” group box if required:

Level	Use the drop-down list box to select the level at which the delivery details are applied. The options available are as follows
	Document – The Delivery details is applied at the document level
	Line – The delivery details is applied at the individual line items.
Line No.	Use the drop-down list box to select the line number of the item in the Receipt Document. The drop-down lists all the line numbers in the receipt along with blank value

The system displays the following information in the “Item Details” group box

Line Status	The current status of the line item
Item Code	The unique code identifying the Item
Variant Code	The variant of the item code
Desc.	The description of the item
Qty.	The number of units of the line item received.
UOM	The unit of measurement of the item

The system displays the following information “Delivery Details” Multiline

Receipt Line No.	The line number of the item in the Receipt Document
Expected Dely Date	The date on which the items are expected to be delivered

Enter the following fields in the “Delivery Details” multiline

Actual Receipt Date

The date on which the items are delivered (Date Format)

Note: The Actual Receipt Date must not be earlier to the Receipt Date of the Document must

Delay in Days	The number of days delayed to deliver the item (Integer)
	Delay in Days = Actual Receipt Date – Expected Delivery Date

Note: The “Delay in Days” must not be negative

Delay Attributed To

Use the drop-down list box to select the group responsible for the delay in delivering the goods. The options available in the list box are Material Supplier, Company. Any Other user-defined value.

Note: Delay attributed to must not be “none” if some value is entered in the “Days” field

Days

The number of days delayed by the value selected in the “Delay Attributed To” field (Integer)

Note: Days must not be negative and the value in “Days” must not be greater than “Delay in Days”

If the Line number is split to show the delay attributed to many parties as per the “Delay Attributed to Combo” then sum of days mentioned against each party must not be greater than the value in “Delay in Days”

Order Quantity	The number of units of the line item ordered (Integer)
Expected Quantity	The number of units of the line item expected to be delivered (Integer)
Received Qty	The number of units of items Received (Integer)

Enter the following

Received Qty	The number of units of items Received (Integer)
Shortage Qty	The number of units of the line item which is short of the expected quantity (Integer)
	Shortage Qty = Expected Qty – Received Qty

Note: Shortage Qty must not be negative.

Shortage Qty is zero if the Received Qty is greater than Expected Qty

Note: Received Qty must be greater than zero

Received Qty must not be greater than Expected Qty+Max Tolerance Qty(+ve)-Total Qty recd so far against other schedules

Shortage Attributed To

Use the drop-down list box to select the group responsible for the shortage of items. The options available in the list box are Material Supplier, Company, , Any Other user-defined value.

Note: Shortage Attributed must not be “None” if some value is entered in the “Quantity” field

Quantity

The quantity of items short due to the value selected in the “Shortage attribute To” drop-down (Integer)

For a given Line Number the value in the 'Quantity' column must not exceed the value in 'Shortage Qty' column.

If a Line Number is split to show the shortage attributed to many parties as per the "Shortage Attributed to drop-down"; then the sum of Quantity mentioned against each party must not be greater than the value in 'Shortage Qty'

Line Status

The status of line item is displayed

Click the “Specify Delivery Details” to save the delivery details to the receipt document

The delivery details are saved to the GR

Click the “Freeze Receipt” pushbutton to save the delivery details to the receipt document and freeze the receipt document for further processing
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “Two” then line items whose status is “Fresh” is updated to “Value Frozen”, the line items whose status is “Quantity Frozen” is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “One” then selected line item status is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
The status of the document is set to “Quantity Frozen” if all the line items are in the “Quantity Frozen” state.
The status of the document is set to “Values Frozen” if all the line items are in the “Values Frozen” state
The status of the document is to “Partial Freeze Receipt” if the status of atleast one line item is “Freeze Receipt”
The status of the document is set to “Freeze Receipt” if all the line items are in the “Freeze Receipt” state.
The status of the document is to “Partial Freeze Acceptance” if the status of atleast one line item is “Freeze Acceptance” and all the other line items must be in the “Freeze Receipt” state

To proceed carry out the following:

Select the “Specify Values Summary” link at the bottom of the page to specify the values summary details
Select the “Specify VAT Details” at the bottom of page to specify the value added tax for the items in the receipt document
Select the “Specify Inspection Details” at the bottom of page to specify the inspection details of the items of receipt document
Select the “Specify Movement Details” at the bottom of page to specify the movement details of the items of receipt document

Specify Delivery Details – An Overview

The goods delivered to the buyer could have a number of delivery flaws such as the number of units delivered might be short of the expected number of units from the supplier or the items might have not reached the buyer on time. This page allows you to specify the delivery flaws.

This page displays all the receipt details like the receipt number, receipt date, the type of the receipt document. This page also displays the reference document details like the type reference document, the reference document number, and the date of creation of the reference document.

On giving the line number the item details are displayed such as the item code, the variant of the item, textual description of the item, the quantity of item received, the unit of measurement of the item received, In the multiline you can enter the shortage quantity for the line item and number of days by which the delivery was delayed. The shortage in quantity or the delay in days can be attributed to the material supplier or the company or any other agency. You can freeze the receipt document in this page by entering the date on which the document must be frozen for further processing.