Viewing Terms and Condition details for the items

View Terms And Conditions

This page allows you to view the terms and conditions for the items. Tell me more

Select the “View Terms And Condition” link at the bottom of the “View Purchase Order” page.

The “View Terms And Conditions” page appears.

The system displays the status of the Purchase Order.

The system displays the following:

PO No.	Unique identification number of the Purchase Order with which it is referred.
Amendment No.	Unique identification number of the Amendment document. The Amendment document is created whenever any modifications are done to the approved document.
Type	The type of the Purchase Order is displayed in this field. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Purchase Order.
Name	Name of the Supplier who supplies the goods for the Purchase order.
Pay To ID	The address id of the supplier to which the payments to be made.

The system displays the following in the “Payment and Insurance Details”:

GR Option	This field displays the value “Yes” or “No” option. This specifies whether a GR has to be generated with this document or not.
Pay to Supplier	Te code or identifier of the supplier to whom the payment is going to be made.
Name	Name of the supplier to whom the payment is going to be made.
Advance Payable	The Amount that is paid as an advance is mentioned.
Advance Tolerance%	The Percentage of the tolerance given for the advance amount is mentioned.
Advance Paid	The Advance amount that is already paid for the items is displayed in this field.
Insurance Liability	It states whether the buyer or the supplier is liable for paying the insurance amount. There are four kinds of liability, which are None, Us (Company), Supplier, Supplier-charged to Us (Company).
Insurance Amount	The total amount insured for the items is displayed in this field.
Insurance Term	The type of the insurance, which will be handled for the items.
Invoice At	The Organizational unit in which invoice is created.
Invoice Before GR	Displays whether the Invoice should be generated before Goods Receipt or not.
Auto Invoicing	Displays whether Automatic generation of invoices should be enabled or disabled. The Auto Invoice generation is based even on the Matching Type.
LC/BG Applicable	Indicates whether letter of credit or bank guarantee is applicable for the purchase order.
Pay Term	The Terms and conditions pertained to the payment made for the items.
Pay Mode	The Mode in which the payment is made. E.g. Cash, Cheques, Demand Draft, Electronic Money Transfer,Letter of Credit.
DD Charges Borne By	Displays whether the demand drafts charges will be borne by the buyer or by the supplier.

The system displays the following in the Shipping and Delivery Details:

INCO Terms	The corresponding International Commercial terms to be associated with the items.
INCO Place	The Place in which the International corporation terms are to be incorporated.
Transhipment	Displays whether transshipment of goods are allowed or not.
Mode of Transportation	The mode in which the items are delivered to the buyer.
Carrier	A private career’s name is displayed employed by the supplier to carry the goods from his place to the buyer’s location.
Ship Partial	Displays whether partial shipment of items is allowed or not.
Packing Remarks	The Buyer or the Supplier’s valid comments regarding the packing done to the items. If certain goods are to be handled with care or other kinds of restrictions, it can be mentioned in this remarks section.
Shipping Remarks	The Buyer or the Supplier’s valid comments regarding the shipping done to the items. It can be regarding the insurance or any other shipping related detail.

The system displays the following fields in the “LC Details” group box:

LC No.	The number identifying the LC (Letter of Credit) document.
LC Amount	The LC amount.
LC Date of Issue	The date of issue of LC.
LC Date of Expiry	The date of expiry of LC.

The system displays the following fields in the Item Details information tab multiline:

Item Code	Unique code/identifier of the item for which the purchase order is created. This appears as a hyperlink and can be accessed to view the item related details page.
Variant	Variant code is associated with the Item code present in the activity.
Description	Description stating the name/identifier of the variant associated with the item.
Inspection Type	The type of the inspection carried out for the items. There are three types namely:
	Self – Indicates that the person who receives them will inspect the Item.
	By 3^rd Party – Indicates that the Item will be inspected by an external agency.
	None – Indicates that no inspection check is required for the items at the time of delivery.
Matching Type	The Type of matching done for the items. The quantity ordered, the quantity received or the quantity accepted is matched with the quantity invoiced, to ensure that payment is made for the proper quantity and value of the items. The following are the various matching types available:
	Two Way – This is selected when the invoice quantity and value must be matched with the ordered quantity and value. When Two way matching is specified, Invoicing can be done referring the quantity in the Approved PO.
	Three way at PO – This is selected when the invoice tolerance is checked at the total purchase order quantity and amount, against all GRs and not on the individual GR received quantity and amount.
	Three way at GR – This is selected when the invoice tolerance is checked with the individual GR received quantity and amount, and not on the total PO quantity and amount.
	Four way at PO – This is selected when the invoice tolerance is checked at the total PO inspected quantity and amount, and not on the individual GR inspected quantity and amount.
	Four way at GR – This is when the tolerance is checked with the individual GR inspected quantity and amount, and not on the total PO quantity and amount.

Tolerance Type	The upper and lower limit within which the quantity or the basic value received can vary. The tolerance limit affects the basic value of the purchase order either positively or negatively. Use the drop-down list box to specify the tolerance type. The tolerance types available are “Value”, “Quantity” or “Both”.
Positive Tolerance (%)	The tolerance percentage must be positive and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 101.5 tons of the items against the 100 tons ordered. Now the PO would be closed without any further follow-up payment for the balance 1.5 tons, which is an additional portion of the ordered quantity.
Negative Tolerance (%)	The tolerance percentage must be negative and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 98.5 tons of the items against the 100 tons ordered. Now the PO would be closed without any further follow-up for the balance 1.5 tons, which is a negligible portion of the ordered quantity.
Positive Receipt Tolerance (%)	The tolerance percentage must be positive and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 101.5 tons of the items against the 100 tons ordered. Now the PO would be closed without any further follow-up for the balance 1.5 tons, which is an additional portion of the ordered quantity
Negative Receipt Tolerance (%)	The tolerance percentage must be negative and less than 100. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 98.5 tons of the items against the 100 tons ordered. Now the PO would be closed without any further follow-up for the balance 1.5 tons, which is a negligible portion of the ordered quantity.
Consignment Rule	The Shipment rule which can be Consumption or Break lot. . This is applicable for only Consignment type PO.
Supplier Item Ref.	The Reference number of the supplier’s item.
Supplier Item Desc.	Description stating the nature of the supplier’s item.

Click the “Select” check box present in the multi line to select line item and the below given links can be accessed for the related information.

To proceed, carry out the following

Select the “View Tax/Charge/Discount” link at the bottom of the page to view details regarding Taxes, Charges, and Discounts.
Select the “View Quality Details” link at the bottom of the page to view the quality pertained details of the items.
Select the “View Budget Details” link at the bottom of the page to view budget-oriented details.
Select the “View Dropship Address” link at the bottom of the page to view the buyer’s address to which the goods are directly supplied when the Purchase Order type is Dropship.
Select the “View PO-PR Coverage” link at the bottom of the page to view the coverage details of the Purchase order and the Purchase Request.
Select the “View PO-SO Coverage” link at the bottom of the page to view the coverage details of the Purchase order and the Sale Order.
Select the”View Mapped LCs” link at the bottom of the page to view the details of the LCs mapped to the Purchase Order.
Select the “View Mapped BGs” link at the bottom of the page to view the details of the BGs mapped to the Purchase Order.
Select the "View Intercompany Order" link at the bottom of the page to view the sale order details.

View Terms and Condition – An Overview

This page allows you to view the payment terms and conditions for the parts to be purchased. In case the purchase order has been amended, the system displays the amendment number of the purchase order. The payment terms like the mode in which the payment has to be made and the details of the supplier to whom the payment has to be made, can be entered in this page. You can also specify the insurance details like insurance amount, the person who has to bear the insurance amount, for the items to be purchased.

The delivery terms such as the International Commercial Term (INCO), mode of transport, the location where the parts must be delivered and instructions regarding the packaging can also be recorded.