View Generated Documents

This page allows you to enter the search criteria(s) for retrieving the generated PO/PR/SCO/SCR details and for viewing it. You can also print the annexure details of the generated PO/PR/SCO/SCR.

Select the View Generated Documents link at the bottom page.

The "View Generated Document" page appears

Enter the following details in the group box:

Proj./ Sub Proj. Code	The unique code identifying the project or sub project. On press of the Enter key the system validates the entered project or sub project code.
	Help facility available.
Doc. Type	Use the drop-down list box to select the document type. The combo is loaded with “Purchase Request”, “Purchase Order”, “Purchase Release Slip”, “Subcontract Request”, “Subcontract Order”, and “Subcontract Release Slip” The system displays “Purchase Request” by default on launch of the page.
Status	Use the drop-down list box to select the status of the document. The combo is loaded with “Authorized”, “Cancelled”, “Deleted”, “Draft”, “Fresh”, “Hold” and “Returned”. The system displays “All” by default on launch of the page.
Proj./ Sub Proj. Name	The name of the project or sub project. You can enter the project or subproject in full or specify it partially using the wild card character (*). The system retrieves the sub contract orders whose project or sub project name is equivalent to the name entered here.
From WBS Line Item	Use the drop-down list box to select the WBS Line item. The starting WBS Line item to be searched.
To WBS Line Item	Use the drop-down list box to select the WBS line item. The ending WBS Line item till which it has to be searched.
From Document No	The staring range of the PO/PR/SCO/SCR from which the search operation has to be carried out. You can enter the SCO/SCR no. in full or specify it partially using the wild card character (*).
To Document No	The ending range of the PO/PR/SCO/SCR till which the search operation has to be carried out. You can enter the SCO/SCR no. in full or specify it partially using the wild card character (*).
Supplier	The unique code identifying the supplier. You can enter the supplier code in full or specify it partially using the wild card character (*).
	Help facility available.
From Date	The range of start date of the document from which it has to be searched. (Date format).
To Date	The range of end date of the document till which it has to be searched. (Date format).

Click the "Search" pushbutton to search the sub contract orders according to the search criteria(s) entered.

The system displays the following details in the "View Documents" multiline.

Request No	The unique number identifying the PR/SCR.
Order No	The unique number identifying the PO/SCO.

Note: Either Request No or Order No is visible based on the selection in the Doc. Type combo.

The system displays the following details in the "View Documents" multiline.

Date	The date on which the PO/SCO/PR/SCR was created.
WBS Line Item	The unique line item identifying the work break down structure.
Supplier	The unique code identifying the supplier.
Supplier Name	The name of the supplier.
Status	The status of the subcontract document. It can be either one of the values of "Under Amendment", "Closed", "Deleted", "Draft", "Fresh", "Hold", "Authorized LOI", "Open", "Short Closed"
Order Qty	The total ordered quantity.
UOM	The UOM of the subcontract order.

Click the "Print Annexure" pushbutton to print the annexure details.

To proceed, carry out the following:

Select the "Modify Purchase Request" link at the bottom of the page to modify the purchase request
Select the “Approve Purchase Request” link at the bottom of the page to approve the purchase request
Select the “View Purchase Request” link at the bottom of the page to view the purchase request.
Select the "Modify Purchase Order" link at the bottom of the page to modify the purchase order
Select the “Approve Purchase Order” link at the bottom of the page to approve the purchase order
Select the “View Purchase Order” link at the bottom of the page to view the purchase order.

Note: Modify/Approve/View PR and PO link is visible when the View Generated Document link is launched from Generate Purchase Document activity.

Based on the selection in the Doc Type combo either PR or PO links are visible.

Select the "Modify Subcontract Request" link at the bottom of the page to modify the Subcontract request
Select the “Approve Subcontract Request” link at the bottom of the page to approve the subcontract request
Select the “View Subcontract Request” link at the bottom of the page to view the subcontract request.
Select the "Modify Subcontract Request" link at the bottom of the page to modify the Subcontract request
Select the “Approve Subcontract Request” link at the bottom of the page to approve the subcontract request
Select the “View Subcontract Request” link at the bottom of the page to view the subcontract request.
Select the "Modify Subcontract Order" link at the bottom of the page to modify the Subcontract order.
Select the “Approve Subcontract Order” link at the bottom of the page to approve the subcontract Order.
Select the “View Subcontract Order” link at the bottom of the page to view the subcontract Order.

Note: Modify/Approve/View SCR and SCO link is visible when the View Generated Document link is launched from Generate Subcontract activity.

Select the “Modify Subcontract Release Slip” link at the bottom of the page to modify the subcontract Release Slip details.
Select the “Approve Subcontract Release Slip” link at the bottom of the page to approve the subcontract Release Slip details.
Select the “View Subcontract Release Slip” link at the bottom of the page to view the subcontract Release Slip details.
Select the “Amend Subcontract Release Slip” link at the bottom of the page to amend the subcontract Release Slip details.

Note: Modify/Approve/View/Amend Subcontract Release Slip links are visible when the View Generated Document link is launched from Generate Subcontract activity

Based on the selection in the Doc Type combo either SCR or SCO links are visible.

Select the “Modify Purchase Release Slip” link at the bottom of the page to modify the Purchase Release Slip details.
Select the “Approve Purchase Release Slip” link at the bottom of the page to approve the Purchase Release Slip details.
Select the “View Purchase Release Slip” link at the bottom of the page to view the Purchase Release Slip details.
Select the “Return Purchase Release Slip” link at the bottom of the page to return the Purchase Release Slip details.
Select the “Amend Purchase Release Slip” link at the bottom of the page to amend the Purchase Release Slip details.

Note: Modify/Approve/View/Return/Amend Purchase Release Slip links are visible when the View Generated Document link is launched from View Generate Documents activity.

Based on the selection in the Doc Type combo either Release Slip or SCR or SCO links are visible