Create Specify Schedule and Distribution details

Specify Schedule And Distribution

This page allows you to specify the schedule and distribution process of the items. The Schedules and the distribution go hand in hand. The Items, which are to be supplied by the Supplier, are specified whether they belong to single or staggered schedule. If it is a single schedule, the items are delivered all at a time. If it is staggered schedule, the items are delivered in parts. During part delivery, the period in which the deliveries are going to be made should be specified. The Part delivery can happen in any time intervals. In this page, the schedule details of the items and its distribution process are detailed.

Select the “Specify Schedule and Distribution” link at the bottom of the “Create Release Slip” page.

The “Specify Schedule And Distribution Detail” page appears.

The System displays the status of the Release Slip.

The System displays the following fields in the “Release Slip Details” information tab:

Release Slip No.	Unique identification number of the Release Slip with which it is referred.
Amendment No.	Unique identification number of the Amendment document. The Amendment document is created whenever any modifications are done to the existing document. This is a post approval document.
Type	The type of the Release Slip is displayed. There are different types of Release Slips namely “ General “, Capital, Dropship & Consignment
Supplier Code	Code/Identifier of the supplier who supplies goods for the Release Slip.
Name	Name of the supplier who supplies goods for the Release Slip.

Enter the following:

Release Slip Line No.

Use the drop down list to select the unique identification number of the line item pertained to a Release Slip.

The System displays the following:

Item Code	Unique code/identifier of the item for which the Release Slip is created.
Variant Code	Variant code is associated with the Item code.
Desc.	Description stating the name/identifier of the variant, which gets associated with the item.
Receipt At	The Name of the place where the buyer receives the goods.
Qty.	The Quantity specified by the buyer for purchasing the line item from the supplier.
UOM	The Unit of measure in which the items are measured.

Enter the following fields in the “Default Entries” information tab for specifying the schedule related details.

Schedule Qty.	The Quantity to be delivered on a particular schedule. (Numeric, 29).
Need Date	The Date in which the buyer needs the items for consuming. (Date format).
Warehouse Code	Unique code/identifier of the Warehouse where the items are stored before consumption. (Alphanumeric, 10).
	Help facility available.
CC Usage	Use the drop down list to select the user-defined name, which actually refers a Cost Center. This the name of the Cost Center for which the items in the Release Slip has been initiated.
AC Usage	Use the drop down list to select the accounting unit also referred as a financial book where all the entries pertained to the purchase of the goods are maintained.
Analysis Code	Code/Identifier of the Analysis details which is mapped to the Account code. (Alphanumeric, 5).
	Help facility available.
Sub Analysis Code	Code/Identifier of the Sub Analysis details which is mapped to the Analysis details. It is a part of a main Analysis code.

Click the “Default” push button

The system defaults all the values present in the default information tab against appropriate fields in the multiline and displays the Schedule Number in the multiline.

The System displays the following:

Schedule No.

Unique identification number of the schedule assigned to a particular item delivery.

Enter the following:

Schedule Qty.	Quantity of the Item to be supplied in a particular schedule.
Need Date	Date on which the supplier must supply the item.
Warehouse Code	Code/Identifier of a warehouse of the buyer. (Alphanumeric, 10). This would help the supplier to know the place in which he should deliver the items.
	Help facility available.
CC Usage	Use the drop-down list box to select the user-defined name, which actually points to a Cost Center.
AC Usage	Use the drop-down list box to select the Accounting Unit also known as finance book to which the items in the Release Slip are mapped.
Analysis Code	Code/Identifier of the Analysis pertained to the item’s cost oriented purposes. (Alphanumeric, 5).
	Help facility available.
Sub Analysis Code	Code/Identifier of the Sub Analysis, which is a part of the Analysis code. (Alphanumeric, 5).

Click the “Specify Schedule” pushbutton to apply the schedule to that particular item.

Click the “Approve Release Slip” pushbutton to apply the schedule to that particular item and to approve the specified schedule.

The system saves the Schedule and Distribution pattern.

To proceed, carry out the following

Select the “Specify Terms & Conditions” link at the bottom of the page, to state the terms and conditions pertaining to the items specified.

Select the “Specify TCD Details” link to state the information regarding Taxes, Charges, and Discounts.

Select the “Specify Budget Details” link to state the budget oriented details.

Select the “Specify Dropship Address” link to state the buyer’s address to which the goods are directly supplied when the Purchase Order type is Dropship.

Select the “Specify Release Slip – PR Coverage” link to state the coverage details of the items specified in the Purchase Request.

Select the “Specify Release Slip – SO Coverage” link to state the coverage details of the items specified in the Sale Order.

Select the “Specify Quality Attributes” link to state the quality attributes of the items.