Create Bank Collection Batch

This activity allows you to create a batch for initiating payment from the customer.

Select the “Create Bank Collection Batch” link under the “Customer Receipts” business component.

The “Create Bank Collection Batch” page appears.

Enter the following fields in the “Batch Information” group box:

Bank Collection Batch No.

A unique number identifying the batch number (Alphanumeric, 18).

Numbering Type

Use the drop-down list box to select the numbering type for the login organization unit. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.

The system displays the following detail in the “Batch Information” group box:

Status

The status of the batch.

Enter the following fields in the “Batch Information” group box:

Receipt Date	The date on which the receipt is created (Date Format). This date must not be later than the system date and must fall within an open financial year. The system date will be displayed by default on launch of the page.
Finance Book ID.	Use the drop-down list box to select the code identifying the finance book in which the posting is to be made. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made only in a finance book, the book that has been set as default will be displayed.
Receipt Method	Use the drop-down list box to select the method of receipt.

Enter the following details in the “Search Criteria” group box:

Customer Code From	The starting code in the range of codes identifying the customer (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character.
Customer Code To	The starting code in the range of codes identifying the customer (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character.
Debit Doc. Type	Use the drop-down list box to select the type of the debit document against which the payment received from the customer must be adjusted. You can select from “Order Invoice”, “Direct Invoice”, “Debit Note”, “Prepayment Invoice”. The value “All” is also loaded in the combo. The system displays “Blank” by default on launch of the page.
Debit Doc. Currency	Use the drop-down list box to select the code identifying the currency in which the debit document has been raised. All the currencies that have been mapped to the Customer Control Account in the "Account Rule Definition" business component will be available for selection in the ascending order.
Bank Code	Use the drop-down list box to select the code identifying the bank.
Transaction Without Bank Codes	Use the drop-down list box to select from either "Yes" or "No".
Date Criteria	Use the drop-down list box to select the date criteria.
Grace Days	The number identifying the grace days (Numeric).
Date From	The starting date in the range of dates within which the debit document date falls based on the date criteria (Date Format)
Date To	The ending date in the range of dates within which debit document date falls based on the date criteria (Date Format) Mandatory.

Click the “Get Details” pushbutton to retrieve the debit document information.

The system displays the following details in the “Debit Documentation Information” multiline:

Debit Doc. Type	The type of the debit document.
Customer Code	The code identifying the customer.
Doc. No.	The number identifying the debit document.

Enter the following fields in the “Debit Document Information” multiline:

Company Bank Code	Use the drop-down list box to select the code identifying the bank of the company.
Customer Bank Reference	Use the drop-down list box to select the code identifying the customer bank reference. All the unique codes available for the range of the customer codes will be available for selection.
Customer Bank Account	Use the drop-down list box to select the bank account number of the customer. All the account numbers of the range of the customer codes will be available for selection.

The system displays the following details in the “Debit Documentation Information” multiline:

Currency	The code identifying the currency in which the payment has to be received.
Doc. Amount	The amount of the document.
Outstanding Amount	The outstanding amount after the adjustment of previous payments.

Enter the following fields in the “Debit Document Information” multiline:

Receipt Amount	The amount of the receipt (Decimal). Mandatory. The amount must be greater than zero.
Discount	The discount provided on the debit document.
Charges	The charges incurred on the debit document.

The system displays the following details in the “Debit Documentation Information” multiline:

Tran. Net Amount	The net amount of the transaction.
Receipt No.	The number identifying the receipt generated during authorization of the collection batch.
Adjustment No.	The number identifying the adjustment that has been generated during authorization of the collection batch.
Term No.	The amount of payment due
Due Date	The date on which the payment is due.
Exchange Rate	The number of units of the base currency with respect to the transaction currency if they are different
Proposed Discount	The proposed discount.
Discount Rate	The discount rate
Proposed Charges	The charges proposed for the debit document based on the pay term.
Billing Point	The point at which the document was billed.
Doc. Date	The date on which the document was raised.

Enter the following fields in the “Debit Document Information” multiline:

CC	The number identifying the cost center to which the charges account is mapped (Alphanumeric, 10). This cost center must have been defined in the “Create Cost Center / Unit” activity of the “Cost Center Setup” business component.
	Help facility available.
Analysis Code	The analysis code to which the charges account is mapped to in the “Create Analysis” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available.
Sub Analysis Code	The sub analysis code to which the analysis code has been mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5).

Click the “Create Batch” pushbutton to create a batch.
Click the “Create And Authorize Batch” pushbutton to create and authorize a batch.

The login ID of the user and the system date is updated in the “Created By” and “Created Date” fields.

To proceed, carry out the following

Select the “Edit Bank Collection Batch” link at the bottom of the page to modify the batch details.
Select the “Attach Notes” link at the bottom of the page to attach any notes regarding the document number.
Select "Authorize Bank Collection Batch" link at the bottom of the page to authorize the bank collection batch.
Select "View Bank Collection Batch" link at the bottom of the page to view the bank collection batch.

The system displays the following:

Created By	The login user ID of the person who has created the batch.
Created Date	The date on which the batch was created.

Prerequisites

Mandatory

“Numbering Type” must have been defined in the “Create Numbering Class” activity of the “Numbering Class” business component.
“Finance Book” must have been defined in the “Create Finance Book” activity of the “Organization Setup” business component.
“Currencies” must have been mapped to the “Customer Receivable accounts” defined in the “Create Receivables Account Definition” activity of the “Account Rule Definition” business component.
“Exchange Rate” must have been defined in the “Create Exchange Rate” activity in the “Exchange Rate” business component.
“Bank / Cash codes” must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component.
“Customer Codes” must have been defined in the “Create Customer” activity of the “Customer” business component.
“Set Function Defaults” activity must be completed in this business component.

Optional

“Cost Center Applicable” must be set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component to use the cost center.
“Cost Center” must have been defined in the “Create Cost Center / Unit” activity of the “Cost Setup” business component.
“Analysis / Subanalysis Codes Applicable” must be set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component to use the analysis and subanalysis code.
“Analysis Code and Sub Analysis Code” must have been defined in the “Create Analysis” activity of the “Account Based Budgeting” business component.
At least one debit document must have been raised in any one of the business component like “Customer Order Based Invoice”, “Customer Direct Invocie”, “Customer Prepayment Invoice”, “Customer Debit / Credit Note”.