Status

The status of the SCO

SCO No.

A unique code identifying the SCO

Amendment NO.

A unique code identifying the amendment done to the SCO.

Type

The type of the SCO. This can be Service, Activity and Conversion Use the drop-down list box to select the type of SCO

Supplier Code

The code identifying the supplier of the SCO

Name

The name of the supplier

Address ID

Use the drop-down list box to select the unique code identifying the address of the supplier. The drop-down displays all the address ids for the supplier code.  The values are retrieved from the “Supplier Component”

Pay To Supplier

Use the drop-down list box to select supplier to whom the payment has to be made.  OU

Name

The name of the supplier to whom the payment is made

Advance Payable

The amount that can be paid to supplier as an advance (Integer). This value cannot be less than the advance already paid to the supplier. This value should not be negative

Advance Tolerance %

The Percentage of the tolerance given for the advance amount. (Integer).

Advance Paid

The total advance paid to the supplier against the SCO. The value is displayed in the SCO currency.

Insurance Liability

Use the drop-down list box to indicate who would bear the insurance amount

• None  - Indicate that no insurance is availed for the item

• Us – Indicates that the buyer is liable for insurance amount

• Supplier – Indicates that the supplier is liable for insurance amount

• Supplier-charged to Us – Indicates that the supplier charges the insurance amount on the buyer as a part of the invoice

Insurance Amount

The total insurance amount to be borne against the SCO (Integer). If the insurance amount has been set for the SCO then that value is defaulted else the SCO total value is defaulted. This value cannot be blank if “Insurance term” is any value other than “None” and the status of the SCO is “Draft” or “returned” or “Approved LOI”. The Insurance Amount should be blank if the “Insurance Term” is “None”

Insurance Term

Use the drop down list box to select the conditions, which could prevail for claiming the insurance. The drop-down displays all the insurance terms from the “Insurance Term” class code in the “Type Setup” component. The system displays the default insurance term if it is already saved to the SCO

Invoice At

Use the drop down list box to select the OU where the invoice should be created. The drop-down lists the all the “Invoice” OU to which the SCO OU is mapped.

Invoice Before GR

Using the drop down list to specify the whether the invoice can be generated based on the pre-GR Acknowledgement document. “This has to be “NO”” for SCO”. . In such case the Invoice refers to the Pre-GR acknowledged qty and not the GR Received or Accepted qty.

• Yes – Indicates that the invoice is generated before GR

• No - Indicates that the invoice is generated after GR

Auto Invoicing

Using the drop down box you can specify whether an invoice can be generated automatically at the time of approval of the SCO (for 2-way matching type) or at the time of the GR (3-way/4-way matching type) document. The Auto Invoice generation event is based even on the Matching Type.

• Yes – Indicates auto invoicing is needed

• No – Indicates auto invoicing not needed

Pay Term

The code identifying the pay term for the SCO (Alphanumeric, 25).

Help facility available

Pay Mode

Use the drop down list box to select the mode in which the payment is made. The drop-down lists all the “Pay Mode’ from the “Supplier Component” for the supplier code entered The system displays the default pay mode if it is already saved to the SCO

Example:  Cash, Cheques, Demand Draft, Electronic Money Transfer.

DD Charges Borne By

Use the drop down box to decide who will be responsible for Demand Draft charges. This is applicable only when the “Pay Mode” is “Demand Draft”. The choices available in the drop down are

• None – Indicates DD charges are borne by no one

• Supplier - DD charges are borne by the supplier

• Us - DD charges are borne by the buyer

INCO Term

Use the drop down list box to select the International Commercial term for the SCO. The system displays the default Inco Term if it is already saved to the SCO

• None – Indicates no international commercial terms are applicable

• CIF (Cost, Insurance and Freight) – Indicates that the exporter pays the cost of goods, cargo and insurance plus all transportation charges to the named port of destination.

• FOB (Free on board) – Indicates that the goods are placed on board the vessel by the seller at the port of shipment specified in the sales contract. The risk of loss or damage is transferred to the buyer when the goods pass the ship's rail

Inco Place

The place at which the ownership of the goods is transferred. This is applicable when the “INCO Term” is of “FOB” type (Alphanumeric, 40)

Transshipment

Transshipment is deviating the specified and agreed logistics route for the consignment to be brought in. Use the drop-down list box to specify “Yes” or “No”. The system displays “No” by default.

• Yes – Indicates transshipment is allowed

• No – Indicates that the transshipment is not allowed

Mode of Transportation

Use the drop down list to select the mode of transportation for the items. The drop-down lists all the transportation mode from the “Transportation Mode” class code in the “Type Setup” component to which the SCO component is mapped. The system displays the default mode of transportation if it is already saved to the SCO

Carrier

Use the drop down list to select the carrier to carry the goods from supplier’s place to the buyer’s location. The drop-down list displays all the carrier code from the “Carrier” class code in the “Type Setup” component to which the SCO component is mapped. The system displays the default carrier code if it is already saved to the SCO

Ship Partial

Use the drop-down list box to specify whether partial delivery of the item is allowed or not. The options available are “Yes” and “No”. The system displays “No” by default.

Packing Remarks

The packing remarks pertaining to the line item in the SCO. (Alphanumeric, 510)

Example:  If glassware items are shipped. The remarks can be specified as “Handle with care”

Shipping Remarks

The buyer can enter his valid comments regarding the shipping done to the items. It can be regarding the insurance or any other shipping related detail. (Alphanumeric, 510)

Item Code

The unique code identifying the item in the SCO. This appears as a hyperlink and can be accessed to view the item related details page.

Supplier Item Desc

The description given to the item by the supplier

Variant

 The default variant associated with the item code is displayed

Inspection Type

Use the drop down list box to select the type of inspection needed on the items. The system displays the default Inspection type if it is already saved to the SCO

• Self – Indicates that the part has to be inspected by the person who receives the part.

• Third Party – Indicates that the part is inspected by an external agency.

• None – Indicates that no inspection is required for the items at the time of delivery.

Matching Type

Use the drop-down list box to specify the type of matching to be done. The quantity ordered, the quantity received or the quantity accepted is matched with the quantity invoiced, to ensure that payment is made for the proper quantity and value of the items. The system displays the default matching type if it is already saved to the SCO

•  None – Indicate no matching type is required

• Two Way – This is selected when the invoice quantity and value must be matched with the ordered quantity and value. When Two way matching is specified, Invoicing can be done referring the quantity in the Approved PO. .

• Three way at PO – Indicates that when the invoice tolerance is checked at the total purchase order quantity and amount, against all GRs and not on the individual GR received quantity and amount

• Three way at GR – Indicates that when the invoice tolerance is checked with the individual GR received quantity and amount, and not on the total PO quantity and amount

• Four way at PO – This is selected when the invoice tolerance is checked at the total PO Accepted quantity and amount, and not on the individual GR Accepted quantity and amount.

• Four way at GR – This is when the tolerance is checked with the individual GR Accepted quantity and amount, and not on the total PO quantity and amount.

Tolerance Type

Use the drop-down list box to select the tolerance type for the items in the SCO. The tolerance limit affects the basic value of the purchase order either positively or negatively.

•  None – Indicates no tolerance type is applicable

• Quantity – Indicates that tolerance is applicable to the quantity of the items

• Value – Indicates that the tolerance is applicable value of the item

• Both – Indicates that the tolerance is applicable both to the quantity and the value of the item

Tolerance % (+ve)

The excess tolerance percentage, which can be accepted for the item. (i.e.) the percentage of items that can be issued in excess of the issue quantity specified (Integer). This should not be negative value and it should be blank if the “Tolerance Type” is “None”. If the “Tolerance Type” is “Quantity” then this value should be less than or equal to the “Receipt Tolerance +ve” Value

Example:  if the positive tolerance percentage is 5% and if the vendor invoices for 63 items against the 60 items ordered. The invoice will be closed without any further payment for the balance 3 items, which is an additional portion of the ordered quantity

Tolerance % (-ve)

The shortage tolerance percentage, which can be accepter for the item (i.e.) the percentage of items that can be issued in short of the issue quantity specified (Integer). This should not be negative value and it should be blank.

Example:  if the This value should not be negative tolerance percentage is 5% and if the vendor invoices for 57 items against the 60 items ordered. The invoice will be closed without any further follow up for the balance 3 items, which is a negligible portion of the ordered quantity

Receipt Tolerance % (+ve)

The tolerance percentage must be positive and less than 100. (Integer). For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 101.5 tons of the items against the 100 tons ordered. Now the SCO would be closed without any further follow-up for the balance 1.5 tons, which is an additional portion of the ordered quantity. This value should not be negative and this value should be less than the “Receipt Tolerance % (+ve)” specified in the item master

Receipt Tolerance % (-ve)

The tolerance percentage must be This value should not be negative and less than 100. (Integer). For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 98.5 tons of the items against the 100 tons ordered. Now the SCO would be closed without any further follow-up for the balance 1.5 tons, which is a negligible portion of the ordered quantity. This value should not be negative and this value should be less than the “Receipt Tolerance % (-ve)” specified in the item master

Supplier Item Ref

The unique identification code of the item by which the supplier identifies the item. (Alphanumeric, 32)