Specify Schedule And Distribution
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This page allows you to schedule the delivery of the line items in the Subcontract Release Slip (SCRS) document. Tell me more
Select the “Specify Schedule and Distribution” link at the bottom of the “Edit SC Release Slip” page
The “Specify Schedule And Distribution” page appears
The system displays the following details in the header
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Status |
The status of the SCRS |
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SC Release Slip No. |
A unique code identifying the SCRS |
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Amendment No. |
A unique code identifying the amendment done to the SCRS. |
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Supplier |
The unique code identifying the supplier |
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Name |
The name of the supplier |
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Enter the following fields in the “Item Details” group box
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Line No. |
Use the drop-down list box to select the line number of the item in the SCRS. The lowest of all the SCRS line numbers is set as the default value |
The system displays the following fields in the “Item Details” group box
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Item |
The unique code identifying the line item in the SCRS |
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Variant Code |
The variant of the item |
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Desc. |
The textual description of the item |
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Zoom facility available |
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Receipt At |
The OU where the items are received |
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Qty. |
The quantity of items requested |
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UOM |
The unit of measurement of the item |
Modify the following fields in the “Default Entries” group box if required. The values are defaulted if the SCO line number has the corresponding values saved in the database.
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Schedule Qty. |
The required quantity of the item on the scheduled date (Integer) The quantity should be greater than zero |
Note: The quantity cannot be modified to a quantity less than the already moved quantity. Also the quantity cannot be reduced to zero. The sum of the allocated quantity must be equal to the ordered quantity.
The sum of all the schedule quantity must be equal to the ordered quantity.
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Need Date |
The date on which the items needs to be supplied by the supplier (Date Format). The “Need Date” should be greater than the ‘SCO Date. |
Note: The “Need Date” cannot be different from the need date specified in the SCRS document if the schedule type is “Single
The “Need Date” cannot be different from the date entered in the main page against the line item if the schedule type of the line item is “Single”
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Warehouse Code |
The code identifying the warehouse where the item needs to be stored (Alphanumeric, 10). This should be blank if the “contract type” is “Service” |
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Press <Enter> Key |
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Help facility available |
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CC Usage |
Use the drop-down box to select the cost center usage (consumption Point) for the item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” in the “Cost Rule Definition” component. The CC usage is specified whenever an item is moved to a Cost Center instead of a warehouse Example:: Service Item/ Adhoc Item.. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
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AC usage |
Use the drop-down list box to specify the Account Usage, which points to an Account Code where the financial postings will be done. The corresponding Account Code for the selected Account Usage would have been defined in the “Account Rule Definition” component in Finance. These account codes are mapped to the finance books that are in turn mapped to the receipt OUs of the login OU. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
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Analysis Code |
The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5). This cannot be blank if the item has more than one analysis code and if a sub-analysis code has been entered. Analysis code should exists and be effective and active on the transaction date |
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Press <Enter> Key |
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Help facility available |
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Sub Analysis Code |
The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5). |
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Press <Enter> Key |
Click the “Default” pushbutton to display the default values in the “Schedule Details” multiline fields
The System displays the following fields in the “Schedule Details” Multiline
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Line No |
The line number of the item in the SCRS document |
Enter the following fields in the ”Schedule Details” multiline
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Schedule Qty. |
The required quantity of the item on a particular date (Integer). Mandatory. The quantity must greater than zero. |
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Need Date |
The date on which the required quantity must be delivered (Date Format). Mandatory. The need date must be greater than or equal to the current date and the BSCO date. The need date cannot be blank if the “Schedule Quantity” is specified and the status is “Fresh”, “returned. The need date should be greater than the BSCO date |
Note: The “Need Date” cannot be different from the need date specified in the SCRS document if the schedule type is “Single”
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Warehouse Code |
The code identifying the warehouse where the subcontracted items are stored. |
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Press <Enter> Key |
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Help facility available |
The warehouse code cannot be blank if the status of the SCRS is “Draft” or “returned” or “Approved LOI” and if the selected item type is “Disposition”
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CC Usage |
Use the drop-down box to select the cost center usage (consumption Point) for the item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” in the “Cost Rule Definition” component. The CC usage is specified whenever an item is moved to a Cost Center instead of a warehouse Example:: Service Item/ Adhoc Item.. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
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AC Usage |
Use the drop-down list box to specify the Account Usage, which points to an Account Code where the financial postings will be done. The corresponding Account Code for the selected Account Usage would have been defined in the “Account Rule Definition” component in Finance. These account codes are mapped to the finance books that are in turn mapped to the receipt OUs of the login OU. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
Note: All the rows of a single schedule for a particular need date should have the same AC usage
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Analysis Code |
The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5). This cannot be blank if the item has more than one analysis code and if a sub-analysis code has been entered. Analysis code should exists and be effective and active on the transaction date |
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Press <Enter> Key |
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Sub Analysis Code |
The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5). |
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Press <Enter> Key |
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Help facility available |
Note: There should be atleast one schedule quantity-need date combination in the multiline for a SCRS line number
The sum of all the “Schedule qty” in the multiline should be equal to the “Quantity” in the SCRS line number if the status of SCRS is “Draft”,” returned”
The warehouse-cost center combination cannot repeat in the multiline for a particular need date
For line item whose schedule type is “Staggered” more than one schedule should exists
Click the “Specify Schedule” pushbutton save the schedule details
The quantity for the line item is as the sum of all the schedule quantities if the quantity is not specified for the line item in the SCRS document
The schedule details for the SCRS line item is saved against the SCRS document
Click the “Approve SC Release Slip” pushbutton to save the schedule details and approve the SCRS document for further approval
The quantity for the line item is as the sum of all the schedule quantities if the quantity is not specified for the line item in the SCRS document
The schedule details for the SCRS line item is saved against the SCRS document
If all the mandatory information has been entered and validated the status the SCRS is set to “Open” upon creation of the document
An auto invoice is generated for the total value of those line items with two-way matching type and if auto invoicing is set to “Yes”
To proceed, carry out the following
Select the “Specify Terms & Condition” at the bottom of the page to specify the terms and condition pertaining to the SCRS
Select the “Specify TCD Details” at the bottom of the page to specify the tax, charges and discount applicable on the line items and entire document of SCRS
Select the “Specify VAT Details” at the bottom of the page to specify the value added tax details for the SCRS
Select the “Specify Quality Attributes” at the bottom of the page to specify quality specification for the line items in the SCRS
Select the “Specify SC Release Slip-SCR Coverage” at the bottom of the page to specify the coverage done by the SCRS against the subcontract request,
Specify Schedule And Distribution – An overview
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The page displays all the SCRS details such as the SCRS number, amendment number, and type of SCRS. This page displays all the supplier details like the supplier code and the supplier name.
On giving the SCRS line number; the system displays all the item details such as the item code, variant of the item, description of the item, the OU where the item is to be received. You can distribute the quantity into various schedules by giving various supply dates and warehouse where the parts has to be delivered.
The quantity cannot be modified to a quantity less than the already moved quantity. Also, the quantity cannot be reduced to zero. The sum of the schedule quantities must be equal to the ordered quantity. You can approve the SCRS in the page if it does not contain any quality specification.
