Lot / Serial No. Information

Lot / Serial No. Information – Spares

In this page you can record the consumption details of every spare part. You can record the spare part details of every serial number or lot number of a specific item and variant combination. You can record the details such as the consumed quantity of spare parts as on a specific date and time.

Select the “Lot/Serial No. Information - Spares” link from the bottom of the “Spare Requirement” page.

The “Lot/Serial No. Information” page appears.

The system displays the following fields:

WO No.	The work order for parts actuals must be recorded.
Description	The description of the work order.
Status	The status of the work order.

Enter the following fields:

Actuals On

Use the drop-down list box and select “Work Order”, to specify the parts that are utilized for the work order. If you wish to specify parts for the Units belonging to the work order, select the appropriate Unit from the drop-down list box. The system displays “Work Order” by default.

Note: You cannot record actuals for a task that is in the “Fresh” status.

Item Code	Use the drop-down list box to specify the item for which actuals must be recorded. The system fills in all the items that are specified as requirements for the work order and which are issued to the work order through serial numbers or lot numbers.
Variant	Use the drop-down list box to specify the variant of the item for which actuals must be recorded. The system fills in all the variants of the item that is selected in the “Item code” field.

The system displays the following fields:

Item Description	The description of the item.
Sch. Start Date	The date on which the work order was scheduled to start.
Sch. Compl. Date	The date on which the work order was scheduled to complete.
Work Group	The work group that is responsible for carrying out the work order.
Actual Start Date	The actual start date and time of the work order.
Actual Compl. Date	The date and time at which the work order must be completed.
Parts Cost – Scheduled	The scheduled cost of utilizing spare parts for the work order.
Actual Parts Cost	The actual cost of consumed spare parts for the work order.

The system retrieves in the “Item Details” multiline the consumption details for every “Item code – Variant – Item Serial No.” combination.

Serial No.	The serial number of the item.
Lot No.	The number of the lot to which the item belongs.
Sub Lot No.	The number of the sub lot to which the item belongs.
UOM	The unit of measurement of the item.
Issued Qty.	The number of items issued for carrying out the work order.

Enter the following field:

Consumed Qty.	The number of items that is actually utilized for the work order (Decimal). Ensure that the quantity entered is not negative. Also ensure that the quantity entered here is less than or equal to the difference between the “Issued Qty.” and “Qty. Returned” fields.
	The system displays the following fields:

The system displays the following:

Qty. Returned	The number of items that is returned to the inventory.
Pending Qty.	The number of items pending. The system displays this field for a standard spare part as the difference between “Issued Qty.” and the sum of “Consumed Qty.” and “Qty. Returned” fields. The system displays this field only when you click the “Update” pushbutton.
Warehouse	The warehouse from which the item was issued.
Item Status	The status of the item as available in the inventory.
Posted Cost	The cost of the item that is consumed.

Enter the following fields:

As of Date	The date by which the quantity is utilized for the work order (Date Format). Ensure that the date entered is not later the current system date. If you leave the field blank, the system displays by default the current system date.
Time	The time by which the quantity is utilized for the work order (Date Format). Ensure that the time entered here is not later than the current system time. If you leave this field blank, the system displays by default the current system time.

Click the “Update Actuals” pushbutton to update the details of the parts actuals.

The system saves the parts actuals for the work order with the following details:

4 If the status of the Unit/work order is "Scheduled", it changes to "In Progress" after the actuals are entered.

4 The change in service work order status is recorded in the work order history.

To proceed, carry out the following

Select the “View Transaction Details” link from the bottom of the page to view the transaction details of the standard spare parts utilized for the Service work order.