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This page allows you to update, authorize or return the unplanned issue transaction. Unplanned issues are made in cases of emergency or unexpected circumstances. Unplanned issues can be authorized only if the user has the requisite “Authorize” permission. You can also return the unplanned issue transaction if you find any discrepancy in the details entered.
Select “Authorize Unplanned Issue” link at the top of the “Select Unplanned Issue” page.
The “Authorize Unplanned Issue” page appears.
The system displays the following:
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Status |
The status of the unplanned issue transaction. |
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Transaction No. |
The number identifying the transaction. |
Enter the following:
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Transaction Date |
The date on which the transaction took place.(Date Format) |
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Warehouse Code |
The unique code of the warehouse from which the issue of the specified item is being made. (Alphanumeric, 18) |
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Help facility available. |
The system displays the following:
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Warehouse Desc. |
A textual description of the warehouse. |
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Zoom facility available |
Enter the following:
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Consumption Point |
Use the drop-down list box to select the point that has requested for the issue of materials. |
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Ref. Doc. Type |
Use the drop-down list box to specify the type of the reference document based on which the issue is being made. The system provides the options, "Work Order", " Maintenance Plan", "Pick sheet", "Direct Invoice" Production order", "Subcontract Order" and "None". Select the option “None” if the unplanned issue is not based on any reference document. |
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Ref. Doc. No. |
A unique number identifying the reference document.(Alphanumeric, 10) |
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Posting FB |
Use the drop-down list box to select the financial book where you would like to post the financials. In unplanned issue transactions, consumption accounts are debited and stock accounts are credited. |
Click the “Default Storage Details” pushbutton to retrieve the default values for zone/bin combination, lot and sub lot numbers, and starting and ending serial number fields in the multiline. The default details for the particular item/variant combination defined in the “Storage Administration” component for the selected warehouse will be fetched and displayed here.
The system displays the following in the “Supplier Details” group box:
Enter the following:
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Supplier Code |
The unique code identifying the supplier to which the material is to be supplied for subcontracting. (Alphanumeric, 16) Supplier code is required only if Ref doc type is chosen as “Subcontract order” |
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Help facility available. |
The system displays the following:
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Supplier Name |
The name of the supplier. |
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Zoom facility available |
Enter the following:
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Emergency Issue |
Click this checkbox to specify whether the unplanned issue is made under emergency circumstances or not. In case it is checked, system does not check free stock for the items which are issued in the document. Issue can happen on the basis of physical stock itself. |
Enter the following in the “Default Entries” group box:
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Usage For A/C Code |
Use the drop-down list box to select the account usage which will give an account code depending upon the mapping of usage to an account code in ARD. |
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Usage For CC |
Use the drop-down list box to select the usage for cost center for the unplanned issue transaction to provide a valid cost center to which the consumption value will be debited. Account code and cost center mapping should be existing in order to post the financials . |
Enter the following in the “Reason For Return” group box:
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Reason Code |
The code identifying the reason for returning the unplanned issue transaction. |
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Help facility available. |
The system displays the following in the “Reason For Return” group box:
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Reason Desc. |
A textual description of the reason. |
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Zoom facility available |
The system displays the following in the “Project Details” group box.
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Created at |
Indicates the organization unit in which the details are posted. |
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Project Code |
A unique code identifying the project |
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Project Description |
The detailed description of the project. |
Enter the following in the “Item Information” multiline:
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Item Code |
A unique code identifying the item.(Alphanumeric, 32) |
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Help facility available. |
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Variant Code |
Variant code of the item.(Alphanumeric, 8) |
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Help facility available. |
The system displays the following in the “Item Information” multiline:
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Item Variant Desc. |
A textual description of the item variant. |
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Zoom facility available |
Enter the following in the “Item Information” multiline:
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Transaction UOM |
The unit of measurement for the item code used in unplanned issue. |
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Help facility available. |
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Issue Qty. |
The number of units of the item that is issued (Decimal). Mandatory. Ensure that this field is greater than zero. |
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Stock Status |
Use the drop-down list box to select a stock status of the item issued. All the stock statuses defined in the “Stock Status Definition” component for the unplanned issue transaction will be displayed here. |
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Zone |
The number identifying the zone in which the item is stored in the warehouse (Alphanumeric, 10). This zone number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component. |
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Help facility available. |
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Bin |
The number identifying the bin in which the item is stored in the zone (Alphanumeric, 10). This bin number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component. |
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Help facility available. |
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Lot No. |
The unique number identifying the lot in the warehouse (Alphanumeric, 28). Mandatory (if the item to be issued is lot controlled). |
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Help facility available. |
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Sub Lot No. |
The number identifying the sub-lot under the lot (Alphanumeric, 28). |
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Help facility available. |
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Starting Serial No. |
The starting serial number of the item that is to be to be issued (Alphanumeric, 28). Mandatory (if the item to be issued is serial controlled). |
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Help facility available. |
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Ending Serial No. |
The ending serial number of the item that is to be to be issued (Alphanumeric, 28). |
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Help facility available |
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Usage For A/C Code |
Use the drop-down list box to specify the usage of account code. |
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Usage For CC |
Use the drop-down list box to specify the usage of cost center. |
The system displays the following in the “Item Information” multiline:
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Available Qty. |
The total quantity (physical quantity) of the particular item available in the warehouse is displayed. |
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Kit Code |
The code identifying the kit, which is a combination of a number of items, grouped together. |
Modify the following fields if required:
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Alternate Qty |
The alternate quantity for a catchweight item. (Integer).This quantity is fetched on entering the Issue Qty. |
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Alternate UOM |
The alternate unit of measurement for a catchweight item. (Alphanumeric,10). |
Check the “Select” column in the multiline to select the transaction for viewing item details, lot information, serial number information, authorizing financial information, inquiring warehouse stock, disposition review and attaching notes.
Click the “Authorize Unplanned Issue” pushbutton to authorize the unplanned issue transaction.
Click the “Update Unplanned Issue” pushbutton to update and save the unplanned issue transaction.
Click the “Return Unplanned Issue” pushbutton to return the unplanned issue transaction without authorizing.
The system displays the following:
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Created By |
The user ID who created the unplanned issue. |
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Created Date |
The date on which the unplanned issue is created. |
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Last Modified By |
The login id of the user who last modified the unplanned issue. |
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Last Modified Date |
The date on which the unplanned issue was last modified. |
To proceed, carry out the following
Select the “View Item Details” link at the bottom of the page to view details of items.
Select the “View Lot Details” link at the bottom of the page to view the lot related information.
Select the “View Serial Details” link at the bottom of the page to view the serial number information.
Select “Financial Information” link at the bottom of the page to authorize the financial information for the unplanned issue transaction.
Select the “Specify Receipt Document Mapping” link at the bottom of the page to map the quantity of items to the goods receipt document.
Select “Attach Notes” link at the bottom of the page to attach notes for the unplanned issue transaction.
Select “Stock Status Review” link at the bottom of the page to inquire the warehouse information.
Select “Disposition Review” link at the bottom of the page to review the dispositionable stock.
Select “View Item Substitute” link at the bottom of the page to view the item substitutes.
Select “View Warehouse Details” link at the bottom of the page to view storage information.
Select the “Tax Calculation Summary” link at the bottom of the page to edit the tax calculation details.
