Edit Unplanned Issue

This page allows you to modify, authorize or delete the unplanned issue transaction. The unplanned issue transaction is used to issue material from a warehouse in cases of emergency or unexpected circumstances. You can modify the item details and the storage address from where the issues are being made. Details such as the quantity to be issued and in case the item is lot / serial number controlled then the lot / serial number can also be modified. Unplanned issue can be authorized only if the user has the requisite permission.

Select “Edit Unplanned Issue” link at the top of the “Select Unplanned Issue” page.

The “Edit Unplanned Issue” page appears.

The system displays the following:

Status	The status of the unplanned issue transaction.
Transaction No.	The number identifying the transaction.

Enter the following:

Transaction Date	The date on which the transaction took place.(Date Format)
Warehouse Code	The unique code of the warehouse from which the issue of the specified item is being made. (Alphanumeric, 10)
	Help facility available.

The system displays the following:

Warehouse Desc.

A textual description of the warehouse.

Enter the following:

Consumption Point	Use the drop-down list box to select the point (Org.Unit) that has requested for the issue of materials or that is going to consume the material..
Ref. Doc. Type	Use the drop-down list box to specify the type of the reference document based on which the issue is being made. This field is optional in unplanned issue. It has to be selected necessarily if the issue is happening for a subcontractor.
Ref. Doc. No.	A unique number identifying the reference document. It is an optional field.(Alphanumeric, 10)
Posting FB	Use the drop-down list box to select the financial book to which financials are to be posted.

Enter the following:

Supplier Code	The unique code identifying the supplier to which the item is to be issued for subcontracting.(Alphanumeric, 16)
	Help facility available.

The system displays the following:

Supplier Name	The name of the supplier in detail.
	Zoom facility available

Enter the following in the “Default Entries” group box:

Usage For A/C Code	Use the drop-down list box to select the account usage to get the account code to which the consumption value will be debited. The value for the account usage gets defaulted in the multiline.
Usage For CC	Use the drop-down list box to select the cost center usage to get the cost center to which the value will be accrued. This cost center should have been mapped to the above account code to post the financials into finance book.

The system displays the following in the “Reason For Return” group box:

Reason Code	The code identifying the reason for rejecting the unplanned issue transaction.
Reason Desc.	A textual description of the reason.
	Zoom facility available

Enter the following in the “Project Details” group box:

Created at	Use the drop-down list box to select the organization unit in which the details are posted.
Project Code	A unique code identifying the project.

The system displays the following details in the “Project Details” group box.

Project Description

The detailed description of the project.

Enter the following in the “Item Information” multiline:

Item Code	A unique code identifying the item.(Alphanumeric, 32)
.	Help facility available
Variant Code	Variant code of the item.(Alphanumeric, 8)
	Help facility available.

The system displays the following in the “Item Information” multiline:

Item Variant Desc.

A textual description of the item variant.

Enter the following in the “Item Information” multiline:

Transaction UOM	The unit of measurement for the item used in unplanned issue (Alphanumeric, 15)
	Help facility available.
Issue Qty.	The number of units of the item that is issued (Integer). Mandatory. Ensure that this field is greater than zero.
Stock Status	Use the drop-down list box to select a stock status of the item issued. All the stock statuses defined in the “Stock Status Definition” component for transaction type “Unplanned Issue” will be displayed here.
Zone	The number identifying the zone in which the item is stored in the warehouse (Alphanumeric, 10). This zone number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
	Help facility available.
Bin	The number identifying the bin in which the item is stored in the zone (Alphanumeric, 10). This bin number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
	Help facility available
Lot No.	The unique number identifying the lot in the warehouse.(Alphanumeric,18)
	Help facility available.
Sub Lot No.	The number identifying the sub lot under the lot.(Alphanumeric, 18)
	Help facility available.
Starting Serial No.	The starting serial number of the item that is to be to be issued.(Alphanumeric, 28)
	Help facility available.
Ending Serial No.	The ending serial number of the item that is to be to be issued.(Alphanumeric, 28)
	Help facility available.
Usage For A/C Code	Use the drop-down list box to specify the usage of account code for each line item defined for the “Unplanned Issue” transaction type in the “Account Rule Definition” component will be displayed here.
Usage For CC	Use the drop-down list box to specify the usage of cost center for each line item defined for the “Unplanned Issue” transaction type in the “Cost Center Rule Definition” component will be displayed here.

The system displays the following in the “Item Information” multiline:

Available Qty.	The total quantity (physical quantity) of the particular item available in the warehouse is displayed.
Kit Code	The code identifying the kit, which is a combination of a number of items, grouped together.

Modify the following fields if required:

Alternate Qty	The alternate quantity for a catchweight item. (Integer).This quantity is fetched on entering the Issue Qty.
Alternate UOM	The alternate unit of measurement for a catchweight item. (Alphanumeric,10).
	Help facility available.

Check the “Select” column in the multiline to select the transaction for viewing item details, lot information, serial number information, modifying financial information, inquiring warehouse stock, disposition review and attaching notes.

Click the “Edit Unplanned Issue” pushbutton to modify and save the details of the unplanned issue transaction.

Click the “Delete Unplanned Issue” pushbutton to delete the unplanned issue transaction.

Click the “Edit And Authorize Issue” pushbutton to modify and authorize the unplanned issue transaction.

The system displays the following:

Created By	The login id who created the unplanned issue.
Created Date	The date on which the unplanned issue is created.
Last Modified By	The login id of the user who last modified the unplanned issue.
Last Modified Date	The date on which the unplanned issue was last modified.

To proceed, carry out the following

Select the “View Item Details” link at the bottom of the page to view details of items.

Select the “View Lot Details” link at the bottom of the page to view the lot related information.

Select the “View Serial Details” link at the bottom of the page to view the serial number information.

Select “Financial Information” link at the bottom of the page to modify the financial information for the unplanned issue transaction.
Select the “Specify Receipt Document Mapping” link at the bottom of the page to map the quantity of items to the goods receipt document.

Select “Attach Notes” link at the bottom of the page to attach notes for an unplanned issue transaction.

Select “Stock Status Review” link at the bottom of the page to inquire the warehouse information.

Select “Disposition Review” link at the bottom of the page to review the dispositionable stock.

Select “View Item Substitute” link at the bottom of the page to view the item substitutes.

Select “View Warehouse Details” link at the bottom of the page to view storage information.
Select the “Tax Calculation Summary” link at the bottom of the page to edit the tax calculation details.