Create & Authorize Unplanned Issue

This page allows you to create and authorize an unplanned issue transaction. The unplanned issue transaction is used to issue material from a warehouse in cases of emergency or unexpected circumstances. You can enter the item details along with the storage address from where the issues are being made. Details such as the quantity to be issued and in case the item is lot / serial number controlled then the lot / serial number must also be specified while recording the transaction. Unplanned issue can be authorized only if the user has the requisite permission.

Select the "Create & Authorize Unplanned Issue" link under the "Stock Issue" business component

The “Create & Authorize Unplanned Issue” page appears.

The system displays the following:

Status

The status of the unplanned issue transaction.

Enter the following:

Transaction No.	The number identifying the transaction.(Alphanumeric, 18)
Numbering Type	Use the drop-down list box to select a numbering type for generating the transaction number of the Unplanned Issue transaction. All the numbering types defined for the Transaction type “Unplanned Issue” in the “Numbering Class” component will be displayed here.
Transaction Date	The date on which the transaction took place. (Date Format)
Warehouse Code	The unique code of the warehouse from which the issue of the specified item is being made. (Alphanumeric, 10)
	Help facility available.

The system displays the following:

Warehouse Desc.	A textual description of the warehouse.
	Zoom facility available

Enter the following:

Consumption Point	Use the drop-down list box to select the point (Org. Unit) that has requested for the issue of materials or that is going to consume the material..
Ref. Doc. Type	Use the drop-down list box to specify the type of the reference document based on which the issue is being made. This is an optional field. It is mandatory only if the issue happens to be for a subcontractor. Ref doc type necessarily has to be subcontract order but ref doc number is not mandatory. Supplier is required for unplanned subcontract issue
Ref. Doc. No.	A unique number identifying the reference document. (Alphanumeric, 10) This is a non mandatory field .
Posting FB	Use the drop-down list box to select the financial book to which the financials are to be posted.

The system displays the following in the “Supplier Details” group box:

Enter the following:

Supplier Code	The unique code identifying the supplier to which the material will be issued for subcontracting.(Alphanumeric, 16)
	Help facility available.

The system displays the following:

Supplier Name	The name of the supplier. The system fetches the name corresponding to the code entered.
	Zoom facility available

Enter the following:

Emergency Issue

Click this box to specify whether the unplanned issue is made in emergency circumstances or not. If this check box is checked, system does not check the free stock during the authorization of the document for dispositionable items.

Enter the following in the “Default Entries” group box:

Usage For A/C Code	Use the drop-down list box to select the account usage to capture account code. Account usage is mapped to account code in ARD. This value will be defaulted in the multiline once it is selected.
Usage For CC	Use the drop-down list box to select the cost center usage for the unplanned issue transaction to get the cost center to which the accounts are to be updated. Account code & cost center should be mapped to each other for financial postings to happen. This value once selected in the header will be defaulted in the multiline.

Enter the following details in the “Project Details” group box:

Created at	Use the drop-down list box to specify the organization unit in which the details has to be posted.
Project Code	A unique code identifying the project.

The system displays the following details in “Project Details” group box.

Project Description

The detailed description of the project.

Click the “Default Storage Details” pushbutton to retrieve the default values for zone/bin combination, lot and sub lot numbers, and starting and ending serial number fields in the multiline. The default details for the particular item/variant combination and stock status in the selected warehouse from the “Storage Administration” component will be fetched and displayed here.
Enter the following in the “Item Information” multiline:

Item Code	A unique code identifying the item.(Alphanumeric, 32)
	Help facility available.
Variant Code	Variant code of the item.(Alphanumeric, 8)
	Help facility available.

The system displays the following in the “Item Information” multiline:

Item Variant Desc.	A textual description of the item variant.
	Zoom facility available

Enter the following in the “Item Information” multiline:

Transaction UOM	The unit of measurement for the item code used in unplanned issue.
	Help facility available.
Issue Qty.	The number of units of the item that is issued (Integer). Mandatory. Ensure that this field is greater than zero.
Stock Status	Use the drop-down list box to select a stock status of the item issued. All the stock statuses defined in the “Stock Status Definition” component for the “Unplanned Issue” transaction type will be displayed here.
Zone	The number identifying the zone in which the item is stored in the warehouse (Alphanumeric, 10). This zone number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
	Help facility available.
Bin	The number identifying the bin in which the item is stored in the zone (Alphanumeric, 10). This bin number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
	Help facility available.
Lot No.	The unique number identifying the lot in the warehouse.
	Help facility available.
Sub Lot No.	The number identifying the sub lot under the lot.
	Help facility available.
Starting Serial No.	The starting serial number of the item that is to be to be issued.
	Help facility available.
Ending Serial No.	The ending serial number of the item that is to be to be issued.
	Help facility available.
Usage For A/C Code	Use the drop-down list box to specify the usage of account code. All the account code usages defined for the “Unplanned Issue” transaction type in the “Account Rule Definition” component will be displayed here.
Usage For CC	Use the drop-down list box to specify the usage of cost center. All the cost center usages defined for the “Unplanned Issue” transaction type in the “Cost Center Rule Definition” component will be displayed here.

The system displays the following in the “Item Information” multiline:

Available Qty.	The total quantity (physical quantity) of the particular item available in the warehouse is displayed.
Kit Code	The unique code identifying the kit, which is a combination of number of items, grouped together. Items of different item/variant combination can be grouped under a single kit. This will be displayed if the line item is of type kit.

Modify the following fields if required:

Alternate Qty	The alternate quantity for a catchweight item. (Integer).This quantity is fetched on entering the Issue Qty.
Alternate UOM	The alternate unit of measurement for a catchweight item. (Alphanumeric,10).
	Help facility available.

Check the “Select” column in the multiline to select the transaction for viewing item details, lot information, serial number information, modifying unplanned issue, inquiring warehouse stock, disposition review and attaching notes.
Click the “Create Issue” pushbutton to create the unplanned issue transaction.
Click the “Create And Authorize Issue” pushbutton to create and authorize the unplanned issue transaction.

The system displays the following:

Created By	The user id, who created the unplanned issue.
Created Date	The date on which the unplanned issue is created.

To proceed, carry out the following

Select the “View Item Details” link at the bottom of the page to view details of items.
Select the “View Lot Details” link at the bottom of the page to view the lot related information.
Select the “View Serial Details” link at the bottom of the page to view the serial number information.
Select “Financial Information” link at the bottom of the page to maintain the financial information for the unplanned issue transaction.
Select “Edit Unplanned Issue” link at the bottom of the page to modify the unplanned issue transaction.
Select “Attach Notes” link at the bottom of the page to attach notes for a unplanned issue transaction.
Select the “Specify Receipt Document Mapping” link at the bottom of the page to map the quantity of items to the goods receipt document.

Note: It is mandatory to enter the details in this page if the same item is supplied by different suppliers to a warehouse.

Select “Stock Status Review” link at the bottom of the page to inquire the warehouse information.
Select “Disposition Review” link at the bottom of the page to review the dispositionable stock.
Select “View Item Substitute” link at the bottom of the page to view the item substitutes.
Select “View Warehouse Details” link at the bottom of the page to view storage information.
Select the “Tax Calculation Summary” link at the bottom of the page to edit the tax calculation details.