Job Order

Select the “Maintain Job Order” activity under the “Operations” business component.

The “Job Order” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following field details in the header:

Mode	Use the drop-down list box to select the mode for creating or maintaining the job order. The combo is loaded with the values “Create” or “Maintain”. The system displays the “Create” as default on launch of the page.
Order Type	Use the drop-down list box to select the type of job order. The combo is loaded with the values “Loading” or “Unloading”. The system displays the “Loading” as default on launch of the page.
Job Order No.	The number identifying the job order..

Note: Job Order No. field is visible when the Mode is “Maintain”.

Enter the following field details in the “Search Criteria” group box:

STO No. From	The number identifying the stock transfer order from which the job order details are to be retrieved.
STO No. To	The number identifying the stock transfer order until which the job order details are to be retrieved.
Project Code	The code identifying the project for creating/maintaining the job order.
STO Date From	The starting date range from which the stock transfer orders will be retrieved.
STO Date To	The ending date range till which the stock transfer orders will be retrieved
Shipping Org. Unit	Use the drop-down list box to select the organization unit of shipping location from where the items specified in the stock transfer order are shipped. The system populates all Organization Units where Transport Log component is deployed in Login company. Blank value is loaded as the default value. .
Receiving Org. Unit	Use the drop-down list box to select the organization unit of receiving location to which the items specified in the stock transfer order must be dispatched. The system populates all “ Organization Units where the Transport Log component is deployed in Login company. Blank value is loaded as the default value.
Shipping Warehouse	The code identifying the warehouse at the shipping location from where the items must be shipped.
Receiving Warehouse	The code identifying the warehouse at the receiving location.
Job Order No.	The number identifying the job order.
Job Order Date	The date on which the job order was created.
Job Order Status	Use the drop-down list box to select the status of the job order. The combo is loaded with all the values “Blank”, “Confirmed”, “Completed”, “Deleted”, “Draft”, “In Progress”, “Reloaded”, “Tally Completed” and “Tally In progress”.
Ref Doc Type	Use the drop-down list box to select the reference document type of job order. The combo is loaded with the values “Loading Job Order”, “Stock Transfer Order”, and “Unloading Job Order”.
Trip No.	The number identifying the trip details. Mandatory.
Trip Date	The date on which the trip was planned.
Vehicle No.	The number identifying the vehicle into which the items are to be loaded.
From Location	The location from which the items are to be loaded .
To Location	The location to which the items to be unloaded .

Click the “Search” pushbutton to retrieve the search results in the multiline.

Based on the search criteria, the system retrieves and displays the details in the multiline.

Note: when the Mode is “Create” and Order Type is “Loading”, the system searches only the STO’s without Job Order.

When the Mode is “Create” and Order Type is “Unloading”, the system searches the loading Job Orders, which does not have Unloading Job Order.

The system retrieves and displays the following in the multiline.

STO No.	The number identifying the stock transfer order.
STO Date	The date on which the stock transfer order was created.
STO Line No.	The line number of the stock transfer order.
Item Code	The code identifying the item.

Enter the following field details in the multiline:

Variant Code

The code identifying the item variant

The system displays the following in the multiline.

Item Description	The description of the item variant.
Stock Status	The status of the stock as specified in the stock transfer order
Order Quantity	The order quantity of the respective stock transfer order.

Modify the following field details in the multiline:

Pending Qty

The pending quantity of the respective stock transfer order.

The system displays the following in the multiline.

Actual Quantity	The actual quantity for the Job Order number.
Loading Job Order No.	The number identifying the loading job order.
Loading Job Order Date	The date on which the job order was created .

The system displays the following in the multiline.

Unloading Job Order No.	The number identifying the unloading job order.
Unloading Job Order Date	The date on which the job order is unloaded.
Trip No.	The number identifying the trip details.
Trip Date	The date on which the trip is planned.
Project Code	The code identifying the project.

Click the “Transfer” pushbutton to transfer the job order details.

The system transfers the selected reference document type details to the corresponding fields. The system throws an error message if the selected stock transfer orders has different shipping or receiving warehouse. All the select stock transfer orders should have the same shipping warehouse and same receiving warehouse

The system displays the following.

Order Type	The type of job order.
Status	The status of the job order.
Job Order No.	The number identifying the job order.
Job Order Date	The date on which the job order is created.

Enter the following details:

Numbering Series	Use the drop-down list box to select the numbering series for creating job order. The combo is defaulted with value as set in “Operations Parameter” activity.
Trip No.	The number identifying the trip details. This should be in “Fresh” or “In Progress” status.

The system displays the following.

Trip Date	The date on which the trip was planned.
Gate No.	The number identifying the gate through which the vehicle came in .

Enter the following detail:

Vehicle No.

The number identifying the vehicle into which the items is to be loaded.

Note: Only when the job order is created without Trip Reference document you can specify the Vehicle No. For Job orders with Trip Reference, Vehicle no. is retrieved from the trip and cannot be modified.

The system displays the following.

Vehicle Type	The type of vehicle used .
Shipping Warehouse	The code identifying the warehouse at the shipping location from where the items must be loaded .
Ref Doc No.	The reference document number of job order.
Ref Doc Type	The type of reference document.

Enter the following details:

Ship/Recv Date	The date on which the materials are shipped/received.
Ship/Recv Time	The time at which the materials are shipped/received.
Person Incharge	The name of the person who is in charge of shipping or receiving the material.

The system displays the following in the multiline.

Line No.	The line number of the job order.
Project Code	The code identifying the project.
STO No.	The number identifying the stock transfer order.
STO Date	The date on which the stock transfer order is created.
Item Code	The code identifying the item.
Variant Code	The code identifying the variant code.
Item Description	The description of the item.
Stock Status	The status of the item .
Quantity	The quantity of the item.
UOM	The unit of measurement of the item.

Enter the following details in the multiline:

Resource Type	Use the drop-down list box to select the type of resource used.
Actual Qty	The actual quantity of the item.

The system displays the following details in the multiline.

Receiving Warehouse

The code identifying the warehouse at the receiving location.

Enter the following details in the “Add Item” group box:

Item Code	The code identifying the item.
Variant Code	The code identifying the item variant.
Stock Status	Use the drop-down list box to select the status of the stock. The combo is loaded with the values as defined for the transaction – Stock Transfer Order, in Congiure Stock Status activity of ‘Stock Status Definition’ component. .
Qty	The quantity of item.
UOM	The unit of measurement of the item.
Receiving Warehouse	The code identifying the warehouse at the receiving location.

Click the “Add” pushbutton to add the item to the job order.

The system displays the following.

Cumulative Planned Weight	The cumulative planned weight of the material.
Cumulative Planned Qty	The cumulative planned quantity of the material.
Cumulative Actual Weight	The cumulative actual weight of the material.
Cumulative Actual Qty	The cumulative actual quantity of the material.

Note: Cumulative /Actual qty will be displayed if the weight details are specified for the item in Item Administration component

Click the “Maintain” pushbutton to maintain the job order details.

The system generates the Job Order number as per the numbering series for the Job Order type and updates the Job Order status as “Draft”.

If the Order Type is “Loading”, the system generates Pack slip in open status for the STO’s associated in Job Order.

For the “Loading “ Job Order, STO’s that has been auto generated for the item added to the Job Order, is displayed in the grid.

The system updates the Cumulative Planned weight, Cumulative Actual weight, Cumulative Planned qty & Cumulative Actual qty

Click the “Confirm” pushbutton to confirm the job order details.

Note: Only the Tally Completed status of the Job Order can be confirmed.

If the Job order type is "Loading", the system updates the Pack slip status from allocated to "Shipped" and generates the Stock Transfer Note in authorized status .

If the Job order type is "Unloading" and "Received condition" is Received Good, the system generates Stock Transfer Receipt up to Movement status and status of the stock is updated as “Accepted”

If the Job order type is "Unloading" and "Received condition" is Received Damaged, the status of the stick is updated as “Rejected”.

Click the “Delete” pushbutton to delete the job order details.

Note: Only “Draft” status of the Job Order can be deleted.

To proceed, carry out the following

Select the “Job Order Details” link at the bottom of the page to specify the job order details.
Select the “Tally Sheet Details” link at the bottom of the page to specify the tally sheet details.
Select the “Attach Notes” link at the bottom of the page to specify the note details.
Select the “Specify Checklist” link at the bottom of the page to specify the checklist details.

The system displays the following details in the “Data History” group box.

Created By	The login ID of the user who created the job order details.
Created Date	The date on which the job order details was created.
Modified By	The login ID of the user who modified the job order details.
Modified Date	The date on which the job order details were modified.