Create Declaration Calendar

This page allows you to create declaration calendar year based on the financial year. Tell me more.

Select the “Create Declaration Calendar” link under the “Tax Setup” business component.

The “Create Declaration Calendar” page appears.

The system displays the following field:

Status	Status can be “Draft” “Fresh”, “Active”, or “Closed”.
	Draft – indicates a newly defined declaration calendar.
	Fresh – On mapping tax type - tax region the status is updated to “fresh”.
	Active – Indicates a declaration calendar that has been authorized. You can post entries in an authorized declaration calendar.
	Closed – Indicates that the declaration calendar year is closed.

Note: The system displays the earliest open financial year’s details by default on launch of the page.

Note: You can define the declaration calendar based on the financial years detail by seeking the help feature provided.

Enter the following fields in the “Declaration Year Details” group box:

Declaration Year	A unique number identifying the declaration year (Alphanumeric, 10). Mandatory. Enter the declaration year.
	Help facility available
Desc.	The description pertaining to the declaration year (Alphanumeric, 100). Mandatory.
Previous Declaration Year	A unique number identifying the previous declaration year. Optional (Alphanumeric, 10)
Start Date	The starting date of the declaration year (Date format). Mandatory.
End Date	The end date of the declaration year (Date format).
Assessment Year	The Year code in which the Assessment is made (Applicable for the tax type TDS).

Enter the following fields in the “Declaration Period Frequency” group box:

Frequency	Use the drop-down list box to select the frequency in which the declaration periods must be computed. Customize – your own frequency in which the periods must be computed. You must enter the days in the “Number of Days” field. The system leaves the drop-down list blank, if the “Default years from Financial Calendar” and the “Default periods from Financial Calendar” are set to “Yes” in the “Company Parameters”. The various frequencies available are:
	Fortnightly – 15 days. The system divides the year into periods of 15 days.
	Monthly – 30 or 31 days. The system divides the year into periods of 30 days.
	Half Yearly – 6 months. The system divides the year into periods of 6 month.
	Quarterly – 3 months. The system divides the year into periods of 3 months.
	Yearly – 12 months. The system divides the year into periods of 12 month.
Number of Days	The number of days into which the periods must be divided for a year (Integer). This field must not be left blank if “Customize” is selected in the “Frequency” field.

Click the “Compute Period” pushbutton to compute the period for the declaration year.

Note: The system retrieves the declaration period based on the search criteria.

The system displays the following field in the “Declaration Period Details” multiline:

Declaration Period

The code identifying the declaration period. The system generates the periods for the declaration year based on the frequency selected.

Enter the following fields:

Pay Due Date	The date on which the tax liability is due for payments (Date Format). Mandatory. The date entered in this field must be after the end date of the respective declaration period. The pay due date is mandatory for each declaration period.
Desc.	The textual description pertaining to the declaration period (Alphanumeric, 100).
Start Date	The starting date of the declaration period (Date Format). The start date of the first period is the start date of the declaration year.
End Date	The ending date of the declaration period (Date Format). The last period end date must be the same as declaration year, end date.

Notes: If the frequency selected is “Weekly”, and if the periods start date falls on a “Sunday”, then the periods end date is calculated by adding 6 days to the period start date. If the periods start date falls on a “Tuesday”, then the periods end date is calculated by adding 5 days to the period start date. Similarly, the period end date is calculated for all the days.

If the frequency selected is “Fortnightly”, and if the start date is less than 15, then the end date is calculated by adding the number of days to the period start date to arrive at the 15^th of the same month. If the start date is greater than the 15, then the end date is calculated by adding the number of days to arrive at the 30^th or 31^st or 28^th (in case of February) or 29^th (in case the year is leap year).

If the frequency selected is “Monthly”, the start date of the first period is the start date of the financial year. The end date is calculated by adding the number of days to the period start date to arrive at the 30^th or 31^st or 28^th (in case of February) or 29^th (in case the year is leap year).

If the frequency selected is “Quarterly”, then the end date is calculated by adding the number of days, to the period start date to arrive at the 31st of March or 30th of June or 30th of September or 31st of December calculates the end date.

If the frequency selected is “Half Yearly”, then the end date is calculated by adding the numbers of days to the period start date to arrive at the 30^th of June or 31^st of December.

If the frequency selected is “Yearly”, then the end date is calculated by adding 365 days or 366 days (in case of leap year) to the period start date to arrive at the 31^st of December.

The period dates must be continuous and must not have any gaps in between.

Click the “Create Calendar” pushbutton to create the declaration calendar.

The system generates the period ID sequentially.

The system updates the status to “Draft” on creation.

The system updates the login ID of the user and the system date to the “Created By” and the “Created Date” fields.

The system displays the following fields:

Created By	The login ID of the user who created the declaration year.
Created Date	The date on which the declaration year was created.

To proceed, carry out the following

Select the “Map Tax Type Tax Region” link at the bottom of the page to map tax type tax region to declaration year.
Select the "Authorize Declaration Calendar" link at the bottom of the page to authorize the declaration calendar.

Create Declaration Calendar - An overview

The declaration calendar can be defined exactly as the financial year and its periods. This page provides you a help facility to retrieve financial year data and allows you to automatically generate unique ID’s for various declaration periods within the financial year, based on the selected frequency. You can define any calendar period under the customize option in the frequency field, even periods in days. The system computes declaration period sequentially based on the specified frequency. This page also provides links to map tax type tax region to the declaration year code as well as to authorize the declaration calendar created.

Prerequisites

Mandatory

4 Financial calendar must have been defined in the “Create Calendar” activity of the “Accounting Setup” business component.

4 Finance books must have been defined in the “Create Finance Book” activity of the “Organization Set Up” business component.

4 Numbering class must be defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component.

4 Currency must have been defined in the “Create Currency and Country” activity of the “Organization Set Up” business component.