Approving Blanket PO

Approve Blanket PO

This page allows you to Approve the BPO, which is in "Fresh" and "Amended" status. Approval of Amended BPO is allowed only for those line numbers for which no Goods Receipt has been created. You can add new line items for the BPO, while approving the BPO details.

Select the “Approve BPO” link at the top of the “Select BPO” page.

The “Approve Blanket PO” page appears.

The system displays the following in the “Blanket PO Details” group box:

Blanket PO No.	A number identifying the BPO selected for Approving.
Amendment No.	The Amendment number of the BPO. The system generates the Amendment number automatically at the time of Approving the BPO.
Ref. Quotation No.	Unique identification number of the reference quotation document.

Enter the following:

Date	The date on which the BPO was raised. (Date Format).
Type	Use the drop-down list box to specify the type of the BPO to be amended. The various BPO types are “General”, “Capital”, “Dropship” and “Consignment”. This combo is populated with all the valid type code values defined under the class code. The Default value assigned to this field is “All” where all the BPO’s irrespective of their types are listed.
Folder	Use the drop-down list box to specify the Folder in which the BPO details are saved. The Default value assigned to this field is where all the BPO’s irrespective of their folders are listed.
Contract Type	Use the drop-down list box to specify the type of the contract which can be “Rate”, ”Quantity” or “Value”.
Valid From	The date from which the BPO is valid (Alphanumeric, 15). The date entered here must be in the format displayed in the “Date Format” field.
Valid To	The date up to which the BPO is valid (Alphanumeric, 15). The date entered here must be in the format displayed in the “Date Format” field.
Supplier Code	Code or identification number of the supplier.
	Help Facility Available

The System displays the following:

Name

The name of the supplier associated with the supplier code.

Enter the following:

Contact Person	The Name of the contact person.
Buyer	Use the drop down list to select the name or identifier of the buyer.
Rate Control	Check this box to enable rate control.
LOI	Check this box to make the BPO as a Letter Of Intent(LOI).

The System displays the following:

LOI To Order

Displays whether the BPO was converted from a LOI to an order.

Enter the following:

Hold	Use the check box to put a hold to the BPO.
Approval Date	The date on which the BPO was approved. (Date Format).
Remarks	Comments or notes regarding the BPO document can be given in this field.

The System displays the following in the “Amount Details” information tab:

Blanket PO Value	The basic value of the item present in the BPO.
Additional Charges	The additional charges incurred due to tax and other fees.
Total Value	The sum of the BPO value and the additional charges incurred for the items forms the total value. Total Value = Blanket PO value + Additional Charges.

Enter the following:

Currency	The currency in which it is agreed to transact with the supplier.
Exchange Rate	The Rate in which the currency is exchanged to the supplier’s currency.

The system displays the following:

Base Currency Value

The value of the BPO in base currency. If the “Buyer Control” option is set to “Needed” in “Logistics Common Masters” business component, the system checks whether the basic currency value falls within the limit specified for the buyer, in the “Buyer Group” business component

Enter the following in the “Default Entries” group box:

Receipt At	Use the drop-down list box to Approve the parts, which is to adhere to the attributes and their values specified. The system displays the values “Yes” and “No”.
Warehouse Code	Code or identification number of the warehouse where the goods are stored for future consumption.
	Help Facility Available
Drop Ship ID	The Unique identification number assigned for the drop ship details.
	Help Facility Available
Budget ID	The Unique identification number assigned for the budget details of the items.
	Help Facility Available
Proposal No	The Unique identification number assigned for the proposal details of the items.
	Help Facility Available
Accounting Unit	Use the drop down list to select the Financial Book also known as Accounting Unit. There are various financial books available within an OU. You can specify a particular Financial Book for all the purchase payment related details. The Supplier can also raise payment related documents to that particular financial book also called as Accounting unit.
Customer Code	Code of identification number of the customer.
	Help Facility Available

Click the “Default” push button to default the values specified in the “Default Entries” information tab to the multiline.

The System displays the following in the “Line Details” multiline

Line No.	The Unique identification number of the Line, which represents an item in the Blanket PO.
Ref. Quotation Line No.	The Unique identification number of the Quotation documents line number associated with the Blanket PO for reference.

Enter the following fields:

Item Code	Code or identification number of the item, which has to be procured by raising a BPO (Alphanumeric, 40). Mandatory.
	Help facility available.
Variant	Name of the variant associated with the item code. (Alphanumeric, 8).
Description	A textual description of the item.
Quantity	The Quantity required for consumption is mentioned. (Integer).
UOM	The Unit Of Measure in which the items are measured.
	Help Facility Available
Cost	The Cost of the items associated with that particular line.
Per	The unit associated with the UOM for the specified cost.
Receipt At	Use the drop-down list box to select the name of the place where the customer receives the goods. This field will be filled automatically if the “default entries” push button is accessed.
Warehouse Code	Code or identification number of the warehouse where the goods are stored for future consumption. This field will be filled automatically if the “default entries” push button is accessed.
	Help Facility Available
Accounting Unit	Use the drop-down list box to select the Financial Book also known as Accounting Unit. This field will be filled automatically if the “default entries” push button is accessed.
Customer Code	Code or identification number of the customer.
	Help Facility Available

The system displays the following:

Customer Name

Name of the customer associated with the customer code.

Enter the following:

Drop Ship ID	Unique identification number of the Drop ship details. (Alphanumeric, 16).
	Help Facility Available
Contact Person	The Name of the person who can be contacted in case of any clarification regarding the BPO. (Alphanumeric, 45).
Ref Doc No.	Unique identification number of the reference document associated with the Blanket PO. (Alphanumeric, 18).
Ref Doc Line No.	Unique identification number of the line item present in the reference document. (Integer).
Drg Revision No	Unique identification number of the revisions done to the engineering drawing of the item. (Alphanumeric, 3).

The system displays the following:

Basic Value

The Basic value of the purchased product based on the Quantity, cost and Per ratio.

Basic Value = (Quantity * Cost) / Per

Total Value

The actual amount to be paid to the supplier for the items.

Enter the following:

Adhoc Item Class	Use the drop down list to select the adhoc item class.
Rate Tolerance +Ve	The rate tolerance percentage must be positive and less than 100.
Remarks	Comments or notes referring to the Blanket PO are displayed.

Click the “Amend Blanket PO” push button to approve the details of that particular Blanket PO or “Amend and Approve Blanket PO” push button to Approve the details of the Blanket PO as well as approve the document.
Click the "Print" pushbutton to print the Blanket Purchase Order document.

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the item related details.

Select the “Warehouse Details” link at the bottom of the page to view warehouse information where goods are stored.

Select the “Specify Utilization details” link at the bottom of the page to specify the items utilization details.

Select the “Specify Terms & Conditions” link at the bottom of the page to enter the terms and conditions specific to the Blanket Purchase Order.

Select the “Specify Taxes Charges & Discounts” link at the bottom of the page to enter the taxes, charges and discounts pertaining to the item.

Select the “Tax Calculation - Summary” link at the bottom of the page, to specify the Tax details.

Select the “Specify Budget Details” link to enter the budget related details.

Select the “Specify Quality Attribute” link to enter the Quality attributes of the items specified in the Blanket Purchase Order.

Select the “Attach Notes” link to attach a note to the Blanket Purchase Order.

Select the “Supplier Details” link to view the supplier related information.

Select the “Budget Details” link to view the budget oriented details.
Select the "Specify Checklist" link to record the check list required for the blanket purchase order.

The system displays the following:

Created By	The name of the user who created the BPO.
Created Date	The date on which the BPO is created.
Last Modified By	The name of the user who last modified the BPO.
Last Modified Date	The date on which the BPO was last modified.