Viewing Blanket Purchase Order

View Blanket Purchase Order

This page allows you to view or print the details of the BPO. The search is performed in the previous page and the selected BPO and its details are displayed in this page. In this page, the only editable field is the amendment number. The BPO would have gone across various changes and for every occurrence of a change, amendment number is provided. Therefore, the user can select a particular amendment number to view those details.

Select the “View Blanket PO” link at th top of the “Select Blanket Purchase Order” page.

The “View Blanket PO” page appears.

The system displays the status of the BPO document.

The system displays the following in the “Blanket PO Details” group box:

Blanket PO No.

Unique identification number of the BPO with which it is referred.

Enter the following:

Amendment No.

Use the drop down list box to select the amendment number that is created whenever any modifications are done to the existing document.

The system displays the following:

Ref. Quotation No.	The identification number of the reference quotation.
Date	The Date of creation of the Blanket Purchase Order.
PO Type	The type of the BPO is displayed which can be General, Capital, Dropship, or Consignment.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the BPO can be selected from the drop-down list.
Contract Type	The Contract Type of the Blanket PO is displayed which can be “All”, “Quantity”, “Rate” or “Value”.
Valid From	The Date from which the contract is valid.
Valid To	The Date up to which the contract is valid.
Supplier Code	Code or identification number of the supplier.
Name	Name of the Supplier associated with the supplier code.
Contact Person	The Name of the person who can be contacted in case of any clarification regarding the document.
Buyer	The Unique identification number of the buyer.
Rate Control	This appears as checked or unchecked based on the users choice to enable rate control to the Blanket PO.
LOI	This appears as checked or unchecked to denote whether the BPO is considered just as a Letter of Intent or not.
Remarks	Additional information related to the LOI field.
Hold	This appears as checked or unchecked stating that the document is put in hold or not.
Approval Date	The Date in which the BPO was approved.
Order Status	Displays the status of the Blanket PO document.
Reason Code	Code or identification number assigned for the reason associated with the Order status.
Desc.	Textual description of the reason code associated with the order status is displayed.
Payment Status	Displays the status of the payment made for the items in the Blanket PO document.
Reason Code	Code or identification number assigned for the reason associated with the Payment status.
Desc.	Textual description of the reason code associated with the payment status is displayed.

The system displays the following in the “Amount Details” information tab:

Blanket PO Value	The Value of the items stated in the Blanket Purchase Order.
Additional Charges	Additional charges incurred for the items during the transit of goods and based upon the terms and conditions of the buyer and the supplier.
Total Value	The Total Value comprise of the BPO value and the Additional charges.
Balance Value	The balance amount to be paid to the supplier is displayed.
Currency	The Currency induced by the buyer for carrying out his payment for the items.
Exchange Rate	The Rate in which the buyer’s currency is exchanged.
Base Currency Value	The Minimum value of the currency in the world market.

The System displays the following in the “Line Details” information tab:

Line No.	Identification number of the line item present in the Blanket PO.
Ref. Quotation Line No.	Identification number of the line item present in the reference document.
Item Code	The code or identification number of the item.
Variant	Variant code is associated with the Item code present in the activity.
Description	Description stating the name/identifier of the variant associated with the item.
Quantity	The Quantity ordered by the customer is entered in this field.
Blanket PO Balance Qty	The quantity mentioned in the Blanket PO that is pending to be delivered.
UOM	The Unit of measure in which the goods are measured.
Cost	The Actual cost of the item is displayed.
Per	The Basic unit of the UOM specified in which the purchase quantity is measured.
Receipt At	The Name of the place where the customer receives the goods.
Warehouse Code	Unique code/identifier of the Warehouse where the items are stored before consumption.
Accounting Unit	The name of the Financial Book also known as Accounting Unit is displayed.
Drop Ship ID	Unique identification number of the Drop ship details where the items are directly delivered to the customer’s place.
Ref. Doc. No.	Unique identification number of a reference document is mentioned in this field. The Reference documents can be of any external document from which certain references are taken regarding the items.
Ref. Doc. Line No.	Unique identification line number present in that reference document is displayed.
Drg Revision No.	Unique identification number is provided to the revisions or modifications done to the engineering drawing depicting the appearance of the line item.
Basic Value	The Basic value of the purchased product based on the Quantity, cost and Per ratio. Basic Value = (Quantity * Cost) / Per
Total Value	The actual amount to be paid to the supplier for the items.
Adhoc Item Class	The Class to which the Adhoc Item belongs to is displayed.
Rate Tolerance +Ve	The rate tolerance percentage is displayed in this field.
Remarks	Comments or additional information regarding the Blanket PO is displayed.

Click the “Print” push button to print the Blanket Purchase Order.

Created By	The Name of the person who created the BPO document.
Created Date	The Date of the creation of the BPO document.
Last Modified By	The Name of the person who recently updated the document.
Last Modified Date	The Date on which the last modification was made to the document.

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the item related details.

Select the “View Utilization Details” link at the bottom of the page to view the utilization details of the items in the Blanket PO.

Select the “View Terms & Conditions” link at the bottom of the page to view the terms and conditions pertaining to the items.

Select the “View Taxes Charges & Discounts” link at the bottom of the page to view the taxes, charges and discounts for the items in the Blanket PO.

Select the “View Tax Calculation - Summary” link at the bottom of the page to view the Tax details.

Select the “View Budget Details” link at the bottom of the page to view the Budget details.

Select the “View Quality Details” link at the bottom of the page to view the Quality details.

Select the “Attach Notes” link at the bottom of the page to view the notes attached to the Blanket PO.

Select the “Supplier Details” link at the bottom of the page to view the Supplier details.

Select the “Budget Details” link at the bottom of the page to view the Budget details.

Select the ”Warehouse Details” link at the bottom of the page to view Warehouse address details.
Select the "Specify Checklist" link to view the check list recorded for the blanket purchase order.