Specify Lot Number / Serial Number Details
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This page allows you to specify the lot number and serial number details the line items in the Goods Receipt Document (GR). Tell me more...
Select the “Specify Lot Number / Serial Number ” link in the “Create Receipt Document” page
The system displays the following
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Status |
The status of the GR |
The system displays the following fields in the “Receipt Details” group box
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Receipt No. |
The unique number identifying the GR |
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Date |
The creation date of the GR |
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Type |
The type of reference document. The different type could be General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate On Delivery |
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Ref. Doc. |
The type of the reference document. The types of reference document are Purchase Order, Purchase Release Slip, Subcontract Order, Subcontract Release Slip, and Sale Order. |
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Ref. Doc. No. |
The unique code identifying the reference document |
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Date |
The date of creation of the reference document |
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Supplier/Customer Code |
The unique code identifying the supplier or customer |
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Name |
The name of the supplier or customer |
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Zoom facility available |
Enter the following details in the “Item Details” group box
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Line No. |
Use the drop-down list box to select the line number of the item in the GR. The line no drop-down lists all the line items in the GR. Which are having Lot/Serial controlled items |
The system displays the following fields in the “Item Details” group box
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Line Status |
The status of the line number. |
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Item Code |
The unique code identifying the item |
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Variant Code |
The variant of the item |
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Desc. |
The textual description pertaining to the item |
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Zoom facility available |
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Received Qty. |
The actual number of units received as per the GR |
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UOM |
The unit of measurement of line item |
Enter the following fields in the “Default Entries” group box
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Qty. |
The number of units received in the lot/Sub-Lot/Serial Number(Integer) |
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Press <Enter> Key |
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Mfr. Date |
The manufacturing date of the line item (Date Format) |
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Press <Enter> Key |
Enter the following fields in the “Lot Details” multiline
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Source Lot No. |
The code identifying the lot number as specified by the supplier Alphanumeric, 18) This should not be blank if the sub-lot number or manufactured date is entered. This is specified only if the item is Lot or Serial controlled. |
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Source Sub-Lot No. |
The code identifying the sub-lot number within the lot as specified by the supplier. (Alphanumeric, 8) This is specified only if the item is lot controlled. |
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Source Serial No. |
The unique number identified as the serial number of the item (Alphanumeric, 18) This is specified only if the item is Lot or Serial controlled. This should be entered if “Mrf Date” or “Source Lot No.” entered |
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Quantity |
The number of units received in the lot. (Integer) The sum of the quantity received for the line item must not be greater than the “Received Qty” specified for the line item in the GR. This should not be blank if lot number is entered |
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Mrf. Date |
The manufacturing date of the items (Date Format) |
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Expiry Date |
The expiry date of the items received.(Date format).Mandatory only for lot controlled items. |
Note: The sum of “Quantity” in all the line numbers should not be greater than the “Received Qty” specified for the line number in the GR
Click the “Specify Lot No. / Serial No.” pushbutton to save the lot and serial number details of the items
The sub lot/serial number details are saved to the GR
Click the “Freeze Receipt” pushbutton
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “Two” then line items whose status is “Fresh” is updated to “Quantity Frozen”, the line items whose status is “Values Frozen” is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “One” then the selected line item status is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
The status of the document is set to “Quantity Frozen” if all the line items are in the “Quantity Frozen” state.
The status of the document is set to “Values Frozen” if all the line items are in the “Values Frozen” state
The status of the document is to “Partial Freeze Receipt” if the status of atleast one line item is “Freeze Receipt”
The status of the document is set to “Freeze Receipt” if all the line items are in the “Freeze Receipt” state.
The status of the document is to “Partial Freeze Acceptance” if the status of atleast one line item is “Freeze Acceptance” and all the other line items should be in the “Freeze Receipt” state
To proceed, carry out the following
Select the “Specify Value Details” link at the bottom of the page to specify the TCD Details for the line items
Select the “Specify Inspection Details” link at the bottom of the page to specify the Inspection Details of the goods received
Select the “Specify Movement Details” link at the bottom of the page to specify the movement details of the goods received
Specify Lot Number / Serial Number Details – An Overview
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This page allows you to capture the Lot/Sub-Lot/Serial number details as given by the supplier/customer.
This page displays the GR details such as the GR number, GR date, and reference document number of the GR, the supplier or customer name. On giving the GR line number, the system displays all the item details such as the item code, item variant, item description, received quantity and UOM. Only those line numbers of the GR document, which are having Lot/Serial controlled items are listed.
You can specify the unique number identifying the lot, unique number identifying the sub lot if any exists for the lot, the serial number of the item, the number of units received in the lot and the manufacture date of the item.
This page allows you to freeze the GR for further processing,
