Specify Sub-Lot/Serial No. Details During Inspection

Specify Sub Lot / Serial Number Details

This page allows you to specify the sub-lot and serial number details for the items in the Goods Receipt Document (GR). Tell me more

The “Specify Sub Lot / Serial Number Details” link at the bottom of the “Specify Lot Details” page

The “Specify Sub Lot / Serial Number Details” appears

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of reference document. The different type could be general, consignment, capital, conversion, service, activity, normal and certificate on delivery
Ref. Doc.	The ordering document referred by the GR
Ref. Doc. No.	The unique code identifying the reference document
Date	The creation date of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Enter the following details in the “Item Details” group box

Line No.	Use the drop-down list box to select the line number of the item in the GR. The line no drop-down lists all the line items in the GR, which are Lot Controlled/Serial Number Controlled.
Lot No.	Use the drop-down list box to select the lot number of the line number in the GR

The system displays the following fields in the “Item Details” group box based line number selected in the “Line No” combo box

Line Status	The status of the line number.
Item Code	The unique code identifying the item
Variant Code	The variant of the item
Desc.	The textual description pertaining to the item
Line Item Qty.	The number of units of the line item
Lot Qty.	The number of units of the lot number for the line item
UOM	The unit of measurement of line item

Enter the following fields in the “Default Entries” group box

Qty.	The number of units received in the sub-lot (Integer)
Mfr. Date	The manufacturing date of the line item (Date Format)

Click the "Default" pushbutton to display the values in the “Default Entries” group in the corresponding fields in the multiline
Enter the following fields in the “Sub-Lot Details” group box

Source Sub-Lot No.	The unique code identifying the sub-lot by the supplier or customer (Integer)
Source Serial No.	The serial number of the item as specified by the supplier (Alphanumeric, 18)
Sub Lot No.	The sub-lot number given for lot (Alphanumeric, 28)
Serial No.	The serial number of the item (Alphanumeric, 28).

Note: The serial number can be specified without specifying the sub-lot number. In that case the serial number is specific to the lot number selected in the drop-down list

Qty.	The number of units in the sub-lot/Serial Number (Integer) This should not be blank if sub-lot number is entered for the row. This value should be greater than zero
Mfr. Date	The manufacturing date of the line item (Date Format) This cannot be greater than the receipt date. This should not be blank if the manufacturing date is specified for the row

The system the following information in the “Sub-Lot / Serial No. Details” multiline

Sub-Lot/Serial No. Generated By	This can be either system, user or supplier
	System – Indicates that the Sub-lot or Serial is generated by the system
	User – Indicates that the Sub-lot/Serial No. Is specified by the user
	Supplier – If source Sub-lot/Serial No. is defaulted (It depends on the values set in the Supplier Master” – “Default Supplier Sub-Lot/Serial No. is YES”)

Click the “Specify Sub-Lot No.” pushbutton to save sub-lot details when they are “Lot Controlled”

The sub-lot details are saved to the GR

Click the “Specify Serial No.” Pushbutton to save the serial number of the items if the items are “Serial Controlled”

The serial number details are saved to the GR

Click the “Freeze Acceptance” pushbutton
The status of the selected line item(s) is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Line”, the status of the GR is set “Freeze Acceptance” if the status of all the line items is “Freeze Acceptance” . The status of the GR is set to “Partial Freeze Acceptance” if the status of atleast one line items is “Freeze Acceptance” and rest are in the “Freeze Receipt” status
The status of the all the line items is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Document”

To proceed, carry out the following

Select the “Specify Quality Attribute Values” pushbutton, to specify the quality values pertaining to the line item.
Select the “Specify Movement Details” pushbutton, to specify the movement details pertaining to the line item.
Select the “Specify Rejection details” pushbutton, to specify the rejection details pertaining to the to the line items

Specify Sub-Lot/Serial No. Details – An Overview

This page displays the GR details such as the GR number, GR date, the reference document number of the GR, the supplier or customer name. On giving the GR line number, the system displays all the item details such as the item code, item variant, item description, the OU where the item is received and the status of the line item.

This page allows you to select the lot number of the item for which the sub-lot and serial number details can be specified. All the sub-lot details such as sub-lot number or the serial number of the item, the quantity of items received in the sub-lot can be specified. You can also specify the sub-lot number, serial number given to the sub-lot by the supplier in the multiline.

You can freeze the document for the acceptance by clicking the “Freeze Acceptance” pushbutton. Freeze Acceptance is done for the items whose inspection type is “Self” or “Third Party”. Freeze Acceptance is complete only when the received quantity of the GR is split as accepted and rejected quantity. Once Freeze acceptance is done the GR is now available for movement.