Specify Other Taxes and Charges For GR

Specify Other Taxes And Charges

This page allows you to specify the taxes and charges for specific number of units of the line item. Tell me more

Select “Specify Other Taxes And Charges ” link in the “Select Receipt Document ” page.

The “Specify Other Taxes And Charges ” page appears

The system displays the following in the header

Status

The status of the GR

The system displays the following information in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The creation date of the receipt document
Type	The type of receipt document. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the receipt document. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No	The unique code identifying the reference document
Date	The creation date of the reference document
Supplier Code	The unique code identifying the Supplier whose has delivered the items
Name	The name of the supplier or customer
	Zoom facility available

Modify the following field in the “Receipt Details” group box if required:

Freeze Receipt Date

The date on which the Receipt document is “Frozen” for further processing (Date Format) This cannot be earlier than the Receipt Date

Enter the following fields in the “Item Details” group box

TCD Level	Use the drop-down list box to select the level at which the Tax, Charges and Discounts are applied. The options available are as follows
	Document – The TCD is applied at the document level
	Line – The TCD is applied for individual line items in the receipt document
Line No.	The line number of the items in the Receipt Document. All the GR line numbers and “blank” option is displayed here.

The system displays the following information in the “Item Details” group box

Line Status	The current status of the line item
Item Code	The unique code identifying the Item
Variant Code	The variant of the item code
Desc.	The description of the item
Qty.	The number of units of the item received.
UOM	The unit of measurement of the line item
Currency	The transaction currency of the item
Basic Value	The basic value of the item. This is displayed when the “Freeze Receipt” or “Specify TCD details” pushbutton is pressed.
	Basic Value = Quantity * Cost/Per
Total Other TCD Value	The total Tax, charges and discount on the line item. This displayed when the “Freeze Receipt” or “Specify TCD Details” pushbutton is pressed.
	Total TCD Value= Sum of all TCD amounts specified (for the line items or document depending on the TCD level) (This is displayed when the “Specify Taxes and Charges” pushbutton is pressed)

Modify the following fields in the “Taxes and Charges Detail” multiline if required:

TCD Code	The unique identification code of the Tax, charges and Discount (Alphanumeric, 10).
	The basis of TCD code in this page is always “Unit Rate”
	Help facility available
	Press <Enter> Key

Note: TCD code must not be blank when any value is entered is any of the rows in the column

Variant	The variant of the TCD Code. This is displayed based on the TCD Code entered (Alphanumeric, 32)
	Example: For sales tax, TCD variants could be “On raw materials”, “On consumable”
	Press <Enter> Key

The system displays the following:

Type

The TCD type, which could be, taxes, charge for the TCD code-Variant combination. TCDs of basis “unit-rate” only can be specified

Enter the following:

Category	Use the drop-down list box to select the category of measurement of the item. Whether the item is measured in terms of volume or weight or height or breadth etc. All the goods receipt category from the “Type Setup” component is displayed here.
Number of Units	The Number of units of the item to which the TCD value is applicable (Integer) Mandatory This value must not be This value must not be negative
UOM	The Unit of Measurement of TCD(Alphanumeric, 15) Mandatory
	Help facility available

The system displays the following information in the “Tax and Charges Details” multiline based on the values entered in the “TCD Code” field

Variant Value

The variant of the tax or charge or discount applicable to the line item

Modify the following fields in the “Other Tax and charges” Multiline if required:

Amount	Amount = Variant Value * Number of units (This is displayed when the “Specify Taxes and Charges” pushbutton is pressed)
Currency	Use the drop-down list box to specify the transaction currency of the TCD. All currency values in the “GR OU” for the financial company in the “Organization Setup” component is displayed

The system displays the following

Variant Description

The description of the TCD Code

Modify the following

Supplier Code	The code identifying the supplier who is responsible for the TCD (Alphanumeric, 16)
	Example Local supplier, Unloading
	Help facility available
	Press <Enter> Key

The system displays the following

Name	The name of the supplier

Modify the following, if required:

CC Usage	Use the drop-down list box to specify the Cost Center Usage (Consumption Point) for the line item, which is an additional parameter to identify the cost center through the “Cost Rule Definition” component in Finance. The CC usage needs to be specified wherever you want to move an item to a Cost Center instead of a warehouse for e.g. Service Item/ Adhoc Item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” is displayed here
TCD Class	Use the drop-down list box to select the user-defined TCD class values as defined in the “Type Setup” component.
Analysis Code	The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. (Alphanumeric, 5) It is used for analysis purposes.
	Help facility available
Sub Analysis Code	The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5). Sub-analysis code cannot be empty if one exists for “Analysis Code”

The system displays the following information in the “Other Taxes and charges” group box

Account Rule

The rule pertaining to the TCD Code whether it is treated as Expense or Included in the cost of the item

Click the “Specify Other Taxes and Charges” to save the tax and charges to the Receipt Document.

The TCD values are saved to the GR

Click The “Freeze Receipt” pushbutton to approve the document for further processing
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “Two” then line items whose status is “Fresh” is updated to “Value Frozen”, the line items whose status is “Quantity Frozen” is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “One” then selected line item status is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
The status of the document is set to “Quantity Frozen” if all the line items are in the “Quantity Frozen” state.
The status of the document is set to “Values Frozen” if all the line items are in the “Values Frozen” state
The status of the document is to “Partial Freeze Receipt” if the status of atleast one line item is “Freeze Receipt”
The status of the document is set to “Freeze Receipt” if all the line items are in the “Freeze Receipt” state.
The status of the document is to “Partial Freeze Acceptance” if the status of atleast one line item is “Freeze Acceptance” and all the other line items must be in the “Freeze Receipt” state

To proceed carry out the following:

Select the “Specify Delivery Details” link at the bottom of the page to specify the Delivery details for the items in the Receipt Document
Select the “Specify Values Summary” link at the bottom of the page to specify the summary of the values in the Receipt Document
Select the “Specify VAT Details” link at the bottom of the page to specify the Value added tax for the items in the Receipt Document
Select the “Specify Inspection Details” link at the bottom of the page to specify the inspection details of the items of receipt document
Select the “Specify Movement Details” link at the bottom of the page to specify the movement details of the items of receipt document

Specify Other Taxes and Charges – An Overview

The tax and charges vary from time to time. This page allows you to specify taxes and charges for the line item in a UOM, which is different from the UOM in which it is procured. TCD values can be specified only if the TCD basis is “Unit Rate”

Example: When the unloading charge for steel is done on the basis of its weight in kilograms and the procurement for steel is done on the basis of its length in meters. In this situation the unloading charges can be specified in this page. Similar conditions are applicable to tax of the item The TC that is applicable in the page is based on the unit rate of the item.

This page displays all the receipt details like the receipt number, receipt date, the type of the receipt document. This page also displays the reference document details like the type reference document.

The TCD is applicable either at the line level or at the document level. If the TCD is applicable at the line level than the line number of the item in the GR must be selected. On giving the line number the item details are displayed such as the item code, the item variant, description of the item, the quantity of item received, the UOM of the item received, transaction currency of the TCD and basic value of the item.

This page allows you to freeze the document either at the line level or at the document level. On freezing the status of the document is set “Freeze Receipt”. The system displays the TCD amount for the TCD code/Variant combination, which can be modified. The TCD amount can be specified for a specific number of units for a line.