|
|
|
|
|
This page allows you to search for and select a Receipt Document (GR). You can view the TCD details, other Taxes and Charges, Value Summary and VAT details for the selected GR by selecting the appropriate links available at the bottom of the page.
If you know the receipt document number, you can enter it directly. Otherwise, you can carry out a search using GR details such as the GR number, GR date, GR folder. The GR can also be searched based on the reference document details and supplier details such the reference document number, reference document date, status of the reference document, the supplier name and code.
Select “Receipt Acknowledgment” link from the left pane and click on “View Receipt Values”
The “Select Receipt Document” page appears
Enter the following fields in the header
|
Receipt No. |
The unique code identifying the GR (Alphanumeric, 10) |
Select the “View TCD Details” link at the bottom of the page to viewing the tax, charges and discount details for the receipt document
Select the “View Other Taxes and Charges” link at the bottom of the page to viewing the other taxes and charges associated with the receipt document
Select the “View Delivery Details” link at the bottom of the page to viewing the delivery details of the items in the receipt document
Select the “View Values Summary” link at the bottom of the page to viewing the summary of the values in the receipt document
Select the “View VAT Details” link at the bottom of the page to view the value added tax of the items in the Receipt Document
Enter the following fields in the “Search Criteria” group box
|
Receipt Doc. Type |
Use the drop-down list box to select the type of the Receipt document. The list of options available is All, Normal, Certificate On Delivery, General, Capital, Consignment, Conversion, Activity, Service. |
|
|
Receipt No. From |
The starting number, in the range of receipt document number, from which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents |
|
|
Receipt No. To |
The ending number, in the range of receipt document number, till which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents |
|
|
Status |
Use the drop-down list box to select the status of the receipt document which needs to be displayed in the multiline The values available are All, Draft, Fresh, Freeze Acceptance, Freeze Receipt, Partially Freeze Acceptance, Partially Freeze Receipt, Quantity Frozen and Value Frozen. |
|
|
Receipt Date From |
The starting Receipt Date in the range of receipt documents dates that needs to be listed in the multiline (Date Format) The system retrieves all the GRS which is raised later this date. Leave this field blank, to retrieve all the GRs irrespective of the its date |
|
|
Receipt Date To |
The ending Receipt Date in the range of receipt documents dates that needs to be listed in the multiline (Date Format) The system retrieves all the GRS, which is raised before this date. Leave this field blank, to retrieve all the GRs irrespective of its date |
|
|
Folder |
Use the drop-down list box to select the folder of the Receipt Document by which it is referred. The drop-down lists all the user defined values in the “Type Setup” Component for the “GR Folder”. Select “All” to display all the receipt documents irrespective of its folder |
|
|
Ref. Doc. Created At |
Use the drop-down list box to select the organization unit where reference document was created. The drop-down is populated with blank option which is the default, Login Organization unit and all ordering Organization units of Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Sale Order (GRN will be for the login OU) |
|
|
Adhoc Item Class |
Use the drop down list box to select the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component and “All” is the default value. Select “All” to display all the GRs irrespective of its adhoc item class |
|
|
Ref. Doc. |
Use the drop-down list box to select the document referred. The options available are All, Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note, Sale Order |
|
|
Ref. Doc. No. From |
The starting number, in the range of reference document number,(from which the receipt document is created) needs to be displayed. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose reference document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt document |
|
|
Ref. Doc. No. To |
The ending number, in the range of reference document number, (till which the receipt document is created) needs to be displayed. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose reference document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt document |
|
|
Ref. Doc. Folder |
Use the drop-down list box to search by OU where the reference document of the GR was created. The drop-down lists “All” and “Blank” option. Select “All” to display all the receipt documents irrespective of the OU where the reference document was created |
|
|
Ref. Doc. Date From |
The starting date, in the range of reference document dates from which the receipt documents of the reference document must be retrieved (Date Format) Ensure this date is lesser than or equal to The system date. The system lists all the receipt documents that have the reference document raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date of the reference document. |
|
|
Ref. Doc. Date To |
The ending date, in the range of reference document dates till which the receipt documents of the reference document must be retrieved (Date Format). Ensure this date is lesser than or equal to The system date. The system lists all the receipt documents that have the reference document raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date of the reference document |
|
|
Item Code |
The unique code identifying the item of the receipt document (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the item. |
|
|
Variant Code |
The variant of the item of the receipt document (Alphanumeric, 8) You can enter the variant code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing variant code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the variant of the item. |
|
|
Desc. |
The textual description of the item in the reference document. (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing description similar to the item description entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the description of the item |
|
|
Supplier/Customer Code |
The unique code identifying the supplier or customer of the GR (Alphanumeric, 16) You can enter the supplier or customer code in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer code similar to the code entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer |
|
|
Name
|
The name of respective to the supplier (Alphanumeric, 60) You can enter the supplier or customer name in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer name similar to the name entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer name |
|
|
LC No.
|
The number identifying the Letter of Credit (LC) issued by the bank. (Alphanumeric, 30).The Ref. ID. and LC No combination is unique. |
|
Click the “Search” pushbutton to view the search details in the multiline
The System displays the following information in the “Search Results” multiline
|
Receipt No. |
A unique code identifying the receipt document |
|
Date |
The date on which the Receipt was created |
|
Type |
The type of receipt document. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery. |
|
Folder |
The folder of the GR |
|
Status |
The status of the Receipt document. The possible statuses available are draft, fresh, Quantity Frozen, Values Frozen, Partial Freeze Receipt, Freeze Receipt, Partial Freeze Acceptance and Freeze Acceptance |
|
Ref. Doc. |
The type of reference document referred by the receipt document. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order. |
|
Supplier Code |
A unique code identifying the supplier or customer |
|
Name |
The name of the supplier or customer |
Check the box in the “Select” column of the multiline, mark the receipt document
