Project Creation Planning

Project - Creation/Planning

This activity allows you to create the project code. You can specify the project details like the project name, address details, city and country details of a customer for creating and planning a project. You can also specify the land details like total land area, construction area, built up area, construction start date, construction end date, the date on which the building handed over to the customer. Apart from this, you can also specify the sales details and construction details of the project. In the sales details tab, you can group the various source of income of a project and in the construction details you can specify the construction cost and other miscellaneous expenditure details of a project. You can map the defined income/expenditure heads to a particular account code. You can also set the targets for planning a particular project measure and compare the actuals. You can also view the total sale value, construction value and the gross margin applicable to the project.

Select the “Project - Creation/Planning” activity under the “Project Planning” business component.

The “Project - Creation/Planning” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following details in the “Project Details” group box:

Project Code	A unique code identifying the project. Mandatory.
Project Name	The name of the project. Mandatory.

The system displays the following details in the “Project Details” group box.

Status

The status of the project. The status can be “Fresh” or “Under Amendment” or “Authorized”.

Enter the following details in the “Project Details” group box:

Review No	Use the drop-down list box to view the project amendments.
Review Date	The date on which the project was reviewed/modified.
Category	Use the drop-down list box to specify the category of the project. Mandatory.
Mode	Use the drop-down list box to specify the mode details. The combo is loaded with “Dropped” and “Moved to Operations”. The system displays “Blank” by default on launch of the page.
Address1	The line 1address details of the customer.
Address2	The line 2address details of the customer.
Address3	The line 3address details of the customer.
Country	The country of the customer.
State	The state in which the customer resides in.
City	The city in which the customer resides in.
Steering Committee Lead	The name of the person who leads the project steering committee.
Project Lead	The name of the project leader.
Finance Lead	The name of the person who leads the financial part of the project.
DevCo.	The name of the development company.
DevCo. Head	The name of the person who leads the development company.
RentCo.	The company which takes care of the rental part of the project.
RentCo. Head	The name of the person who leads the rental part of the project.
Currency	Use the drop-down list box to specify the project currency details.

Enter the following details in the “Land Details” group box:

Land Code	A unique code identifying the land.
Date of Land Purchase	The date on which the land was purchased.
Land Acquisition	The land acquisition date.
Total Land Area	The total land area of the project. Mandatory.
Land Area UOM	The unit of measurement of the land area. Mandatory.
Total Units	The total number of units of the project.
Construction Area	The total construction area of the land. Mandatory.
Construction Area UOM	The unit of measurement of the construction area. Mandatory.
Parking Slot(s)	The parking slots available in the land.
Gross Saleable Area	The gross saleable area of the land. Mandatory.
Net Saleable Area	The net saleable area of the land. Mandatory.
Saleable Area UOM	The unit of measurement of the saleable area. Mandatory.
Built-up Area	The built up area of the land.
Built-up Area UOM	The unit of measurement of the built-up area.
Construction Start Date	The date on which the construction was started.
Construction Completion Date	The date on which the construction gets completed.
Customer Handover Date	The date on which the building is handed over to the customer.
Customer Move In Date	The date on which the customer moves in to the building.
Name of Land Owning Co.	The name of the person who holds the land.
Free/Lease Hold (Yrs)	The number of years the building is held for lease.
FAR(Times)	The floor area ratio for the project.
Govt. Approvals	The date on which the building was approved by the government.

The system displays the following details in the “Project Details” group box.

Cost of development & Construction

Total cost of construction & development for the project.

Enter the following details in the “Land Details” group box:

Drawings Approval

The date on which the drawings of the building was approved.

There are four tabs in the page.

Sales Details Tab

Enter the following in the “Sales Details” Tab:

Basis

Use the drop-down list box to select the basis for grouping the project’s income details. The combo is loaded with “Component”. The system displays “Blank” by default on launch of the page.

Enter the following in the “Sales Details” multiline:

Code	A unique code identifying the income.
Description	The detailed description of the code.
Rate (P. Sq. Ft.)	The land rate in terms of per square feet.
Amount	The sales amount.
Payplan	The payment type of the income.
Remarks	Any remarks pertaining to the sales details.
Sequence No	A unique number identifying the income sequence number.

Construction Details Tab

Enter the following details in the “Construction Details” Tab:

Basis

Use the drop-down list box to select the basis for grouping the project’s expense details. The combo is loaded with “Construction Group”. The system displays “Blank” by default on launch of the page.

Enter the following details in the “Construction Details” multiline:

Code	A unique code identifying the expenditure.
Description	The detailed description of the expenditure.
Payterm	The payment type of the expenditure.
Rate (P. Sq. Ft.)	The land rate in terms of per square feet.
Amount	The construction amount.
Remarks	Any remarks pertaining to the expenditure details.
Sequence No.	A unique number identifying the expenditure sequence number.

Map Account Codes Tab

Enter the following details in the “Map Account Codes” Tab:

Category

Use the drop-down list box to specify the category for mapping the account type for a particular category. The combo is loaded with all the income and expenditure codes defined in the “Sales Details” and “Construction Details” multiline. The system displays “Blank” by default on launch of the page.

The system displays the following details in the “Map Account Codes” Tab

Description

The detailed description of the category.

Enter the following details in the “Map Account Codes” multiline.

Account Code

A unique code identifying the account to which the category has to be mapped.

The system displays the following details in the “Map Account Codes” multiline.

Description

The detailed description of the account code.

Enter the following details in the “Map Account Codes” multiline.

Cost Center	The code identifying the cost center for which you want to map the category.
Analysis Code	The code identifying the analysis code for which you want to map the category.
Sub Analysis Code	The code identifying the sub analysis code for which you want to map the category.
Map	Use the drop-down list box to map or unmap the category to the account code. The combo is loaded with “Yes” or “No”. The system displays “Yes” by default on launch of the page.

Set Targets Tab

The system displays the following details in the “Set Targets” multiline.

Parameter	Indicates the measures applicable to the project.
Category	The category of the project.

Enter the following details in the “Set Targets” multiline.

Value

The value applicable for the project parameter.

Click the “Maintain” pushbutton.

The system saves the details and creates the Project in “Fresh” status.

Click the “Authorize” pushbutton.

The system updates the status as “Authorized”.

Note: Only “Under Amendment” status of the project can be authorized.

Click the “Amend” pushbutton.

The system updates the status as “Under Amendment”.

The system displays the following.

Sale Value	The sum of the Amount in the Sales Details multiline of Sales Details Tab.
Construction Value	The sum of the Amount in the Construction Details multiline of Construction Details Tab.
Gross Margin	Difference between the Construction Value and the Sale Value.
Gross Margin (%)	The gross margin percentage of the Construction Value and Sale Value.

To proceed, carry out the following

Select the “Distribution Details” link at the bottom of the page to specify distribution details.
Select the “Project - Projections” link at the bottom of the page to specify project projection details.
Select the “Schedule - Construction Cost” link at the bottom of the page to specify schedule details.