Create Release Slip

This page allows you to create a release slip for a blanket PO document. Whenever you required items from the suppliers, you can create a release slip if the long term contract exists in the form of blanket PO. The release slip details as well as the release slip amount details are entered in this page. Certain values are provided in the default entries information tab, which would be populated in the multiline. The item details are provided in the multiline and the “Get Blanket PO Line Items” push button can be accessed to list the blanket PO line items in the multiline. The “Create Release Slip” to create a release slip and “Create & Approve Release Slip” push buttons to create and approve the release slip.

Select the “Create Release Slip” link at the top of the “Select Blanket PO” page.

The “Create Release Slip” page appears.

The system displays the following in the header:

Work Flow Status

The status of the document as per Work flow Applicability. The Work flow status will be visible only if "Workflow Applicability" for the transaction is set to Yes in Company Parameter Setup component.

The System displays the status of the Release Slip as “New”.

Enter the following in the “Release Slip Details” group box:

Release Slip No.

Unique identification number of the Release Slip with which it is referred. (Alphanumeric, 18)

The System displays the following:

Amendment No.

Unique identification number of the Amendment document. The Amendment document is created whenever any modifications are done to the approved document.

Enter the following:

Numbering Series	Use the drop down list box to select the numbering type for generating the Purchase Order number. Mandatory. If the Numbering series is manual, then the Purchase Order number should be “Mandatory”. If set as “Non Manual”, the system would generate the Purchase Order number based on the Create Numbering Type activity.
Release Slip Date	The Date in which the Release Slip document was created. (Date Format).
Folder	Use the drop down list box to select the name of the folder associated with the release slip.

The System displays the following:

Contract Type	The type of the contract established for the blanket PO is displayed.
Blanket PO No.	The Unique identification number of the BPO.
Blanket PO Date	The Date of creation of the BPO.
Type	Use the drop down list box to select the type of the Release Slip, which is same as the type of the Blanket PO.
Supplier Code	Code or identification number of the supplier.
Name	Name of the Supplier associated with the supplier code.

Enter the following:

Hold	Check this box if you want this created release slip to be put in hold for authorization.
Buyer	Use the drop down list box to select the code or identifier of the buyer.

The System displays the following:

Blanket PO Created At	The name of the OU in which the Blanket PO was created is displayed.
Rate Control	The system displays “Yes” or “No” in this field stating that whether rate control is needed or not.

Enter the following:

Remarks	You can enter valid comments about the release slip in this field.
Approval Date	The date on which the release slip was approved is mentioned.

The System displays the following in the “Release Slip Amount Details” group box:

Release Slip Value	The value of the items present in the release slip.
Additional Charges	The additional charges incurred for the items.
Total Value	The total value of the items present in the release slip.
Currency	The currency in which the value of the release slip is specified is displayed.

Enter the following:

Exchange Rate

The Exchange-Rate in which the release slip value is calculated w.r.t. to the base currency of the company , if the currency specified for the release slip is different from the base currency (Numeric). If the release slip is in base currency, then the exchange rate is 1(One).

The System displays the following:

Base Currency Value

The release slip value calculated in base currency.

Enter the following in the “Default Entries” group box:

Receipt At	Use the drop-down list box to select the receiving OU of the Line Item. .
Need Date	The Date on which the Item is needed. . (Date Format). Mandatory.
Warehouse Code	Code or identifier of the warehouse where the items are stored.
	Help Facility Available
Accounting Unit	Use the drop down list box to select the financebook associated with the release slip.
CC Usage	Use the drop-down list box to select the user-defined name, which actually points to a Cost Center. The Cost Center for which the items in the release slip has been ordered. In case of Service Item, Adhoc Item CC Usage needs to be specified.
Account Usage	Use the drop-down list box to specify the AC Usage, which is used to get an account code from ARD component (Account Rule Definition). Specifying a AC Usage is mandatory in case the line item is a Non-Stockable item.
Analysis Code	Code/Identifier that is mapped to the account code that is used for analysis purposes. . (Alphanumeric, 5).
	Help Facility Available
Sub Analysis Code	Code/Identifier that is mapped to the analysis-code that is used for analysis purpose. . (Alphanumeric, 5).
Budget ID	Unique identifier for a particular budget associated with the release slip line Items. (Alphanumeric, 6).
	Help facility available.
Proposal No.	Unique identifier created for the capital items stating the cost assigned for it. When a purchase is made, the proposal id is specified thereby helping the purchase division to know the assigned amount for the capital item for that proposal ID. (Alphanumeric, 18).
	Help Facility Available
Customer Code	Code or identification number of the customer. (Alphanumeric, 18).
	Help Facility Available
Drop Ship ID	Unique identification number of the drop ship address details where the items are directly delivered to the customer’s place. (Alphanumeric, 16).
	Help Facility Available

Enter the following in the “Item Details” multiline:

Blanket PO Line No.	The Unique identification number of the BPO.
	Help Facility Available

The System displays the following:

Item Code	Code or identification number of the item.
Variant	Variant code is associated with the Item code present in the activity. (Alphanumeric, 4). An item may or may not have a Variant.
Description	Description stating the name of the item code or the item code and variant. In case of Adhoc Item only description is specified without item code and variant.
Blanket PO Balance Qty	The balance quantity, which has to be delivered to the customer, is displayed.

Enter the following:

Quantity

The Quantity ordered for the line item is entered in this field.

The System displays the following,

UOM

The Unit of measure in which the ordered Items are measured.

Enter the following:

Cost	The Actual cost of the item for making a purchase.
Cost Per	The number of units of the Items for which the cost is specified.
Receipt At	Use the drop-down list box to select the receiving OU where the goods are to be received. This field can be defaulted in the multilane form the “default entries” section. .
Warehouse Code	Unique code/identifier of the Warehouse where the items are stored before consumption. This field will be filled automatically if the “default entries” push button is accessed.
	Help Facility Available
Schedule Type	Use the drop-down list box to select the Schedule Type. It can be “Single” or “Staggered”. If Single schedule type is selected, it would instruct the supplier to deliver the items all at a time. If it is Staggered schedule type, the line item quantity is divided in to part deliveries.
Need Date	The Date in which the buyer needs the items. (Date Format). The Need date is filled with a date only when the Schedule type is “Single”. If the Schedule type is “Staggered”, then the need date would be filled in the Schedule Type page where multiple delivery dates are assigned for a particular item. This field will be filled automatically if the “default entries” task is executed. .
Accounting Unit	Use the drop-down list box to select the Financial Book also known as Accounting Unit.. This field will be filled automatically if the “default entries” push button is accessed.

The System displays the following:

Basic Value	The Basic value of the purchased product is based on the quantity, cost and per ratio.
	Basic Value = (Quantity * Cost / Per)
Total Value	The actual amount to be paid to the supplier for the items.
Drawing Revision No.	Unique identification number is provided to the revisions or modifications done to the drawing depicting the appearance of the line item.
Adhoc Item Class	Use the drop-down list box to select the Adhoc Item Class from the list. The value are defined in the Type SetUp component and defaulted.

Enter the following:

Ref Doc Type	The type of the reference document is entered in this field.
Ref Doc No.	Unique identification number of a reference document is mentioned in this field. The Reference documents can be of any external document from which certain references are taken regarding the items.
Ref Doc Line No.	Unique identification line number present in that reference document is mentioned.

The System displays the following:

Rate Tolerance +Ve

The rate tolerance percentage is displayed in this field.

Enter the following:

Project OU

Use the drop-down list box to select the project OU (Organization Unit) for creating the purchase release slip. The combo is loaded with all organization units in which the project definition component is defined. The system displays “RSOU1” by default on launch of the page.

Project Code

A unique code identifying the project for creating the purchase release slip.

Help facility available.

The system displays the following:

Project Description

The detailed description of the project mapped with purchase release slip.

Enter the following:

Remarks

The Buyer can key in his comments through which he can convey certain information that are related to the items. Additional information can be provided in this field.

Click the “Get Blanket PO Line Items” push button to list the line items of the selected Blanket PO in the “Item Details” multiline.

Click the “Create Release Slip” push button to create the release slip which is associated with the selected Blanket PO or “Create and Approve Release Slip” push button to create and approve the release slip.

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the information pertained to the items present in the release slip.

Select the “Warehouse Details” link at the bottom of the page to view the warehouse address details.

Select the “Specify Schedule & Distribution” link at the bottom of the page to state the information regarding the schedules and about the distribution process.

Select the “Specify Terms & Conditions” link at the bottom of the page, to state the terms and conditions pertaining to the items specified.

Select the “Specify TCD Details” link to state the information regarding taxes, charges, and discounts incurred for the items.

Select the “Specify Budget Details” link to state the budget oriented details.

Select the “Tax Calculation - Summary” link to specify the tax details.

Select the “Specify Dropship Address” link to state the buyer’s address to which the goods are directly supplied when the Purchase Order type is Dropship.

Select the “Specify Release Slip – PR Coverage” link to state the coverage details of the items specified in the purchase request.

Select the “Specify Release Slip – SO Coverage” link to state the coverage details of the items specified in the sale order.

Select the “Specify Quality Attributes” link to state the quality attributes of the items.

Select the “Attach Notes” link to attach a small note stating some additional information for particular line information or the business document.

Select the “Edit Release Slip” link to modify or change information pertained to an already created Purchase Order.

Select the “Supplier Details” link to view the details of the supplier to whom the release slip is sent.

Select the “Budget Details” link to view the details of the purchase budget.

Select the “Proposal Details” link to view the capitalizable items and their details.

Select the “Warehouse Details” link to view the warehouse address information.

Select the “Blanket PO Details” link to view the blanket purchase order details.

Select the “View Disposition Review” link to view the planning done for the items.

Select the “View Earliest Available Date” link to view the earliest date in which the goods are available.

Select the “View Free Stock Details” link to view the items that are not related to any demand and are free to be delivered to the buyers. The Free Stock quantity is kept apart for any urgent requirement of the items. The information regarding the items is supplied and the Free Stock quantity available for those items can be found.

Select the “View Stock Status Review - OU” link to view the stock status in the different organizational units present under an Organization structure.

Select the “View Stock Status Review – WH wise” link to view the stock status in various warehouses.
Select the "Operational Checklist" link to record the check list required for the purchase release slip.

Created By	The Name of the person who created the Release Slip document.
Created Date	The Date of the creation of the Release Slip document.

Prerequisites

Blanket Purchase Order should exist and should be in authorized status.

Supplier defined in supplier component should be active status.

Items defined in Item Administration Component and should be active status and Source Purchase.

Stock Maintenance Component should have an entry for Auto Generation of RS based on Planning Type

Buyer Group is defined in Buyer Component and should be in active status.

TCD Details defined in TCD component.

UOM details defined in UOM component.

Currency details defined in Currency Component